Human Resources & Operations Update

Quarterly Newsletter - September 2019

Greeting from the Assistant Superintendent of HR and Operations, Dr. Paul Lombardo

Mission Statement: Supporting academic excellence through the recruiting, selection, development and retention of highly effective staff.


Dear Staff,


Welcome Back! I hope all of you had a restful and enjoyable summer. HR and Operations has been working diligently this summer to make sure you have a great start to the 2019-2020 school year! HR has had some changes to staffing and responsibilities. A Tiger Nation Welcome to LaShae Daniels, HR Confidential Administrative Assistant, who will be the certified staff contact.

Your Human Resources Team

Dr. Paul Lombardo- Administrative Support

Assistant Superintendent of HR and Operations

p_lombardo@chuh.org

216-320-2030

Employee Code of Conduct, discipline, grievances, evaluations, district compliance officer, policies, recruitment, etc.


Manages the development and advancement of HR and Operations, supervises managers of support operations business services, transportation, security, food services and information technology.


Carla Morris- District Support

Human Resources Specialist

c_morris@chuh.org

216-371-7405


Data requests, Public School Works, academic/coaching supplementals, AESOP, leaves of absences, workers’ compensation, unemployment, transitional work assignments, Timeware issues, licensure LPDC, employee EMIS, etc.


LaShae Daniels- Certified Support

Confidential Administrative Assistant

l_daniels@chuh.org

216-320-2029


Job postings, employee maintenance, AESOP assistance, Applicant Tracking assistance, eFMLA, leaves of absences, loan forgiveness requests, employment verification requests, background checks, field placements, evals, badge management, master teacher, etc.


Maya Smith- Classified Support

Confidential Administrative Assistant

m_smith@chuh.org

216-320-2031


Job postings, employee maintenance, AESOP assistance, leaves of absences, tuition reimbursements, Timeware, employment verifications, etc.

Health & Wellness

Healthy Tiger Nation

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.


CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.

IMPACT

The IMPACT Employee Assistance (EAP) & Work/Life Program is a benefit available to you and your family offering access to confidential, professional support 24 hours a day, 365 days a year. All IMPACT counselors are qualified masters/doctoral level professionals.


For more information please visit our website Employee Assistance Program.

Employee Access Center (EAC)

What can it do for me? EAC is a look into your Human Resources/Payroll profile. You have several links (located on the left after the login page) to choose from, including:


  • Demographic Information

  • Additional Information

  • Payroll Checks

  • Salary and Benefits

  • Leave Information

  • Print W-2s

  • Tax Information

  • Deductions and Benefits


How do I login? Simply direct your web browser (at home or work) to:

https://eac-efp.managementcouncil.org/eFP5.2/EmployeeAccessCenter/Web/MultDBlogin.aspx

  • Before logging in, set the District and Profile drop-down menus to Cleveland Hts-Univ Hts CSD.


What’s my user name? Your user name is your CH-UH email address.

What’s my password? Your initial password is your last four (4) digits of your social security number. It is recommended after your first login, that you change your password.

Reminders - Please make sure your address and contact information are up to date.

Classified Staff

Incentive Dates:


OAPSE 102

4th quarter (June 1 to August 31) - September 13, 2019


OAPSE 617

4th quarter (June 1 to August 31) - September 13, 2019


Public School Works Compensation


The deadline for completion of Public School Works assignments is October 6, 2019. If you have yet to submit your Request for Compensation, please submit those to the Business Service Department for approval and processing. The following link will take you to the Public School Works request form.


Welcome New Staff Members!

We hope the year is off to a great start! HR will be hosting a “Touch Base” which is an opportunity to meet a member of the HR team and learn more about the Employee Kiosk, Timeware, AESOP and more. Feel free to join us at one of our events. This event is open to all employees, however, we encourage those that would like to learn more to attend.

Certificated Staff

Salary Reclassification

Please be aware the next salary reclassification due to additional coursework (e.g., moving from MA to MA+10) has a deadline of September 15, 2019. More information regarding Transcripts and Additional Training/Salary Schedule Placement can be found in Article 4, Section D of the 795 Negotiated Agreement. If you believe you have met the requirements for a change increase please complete this form.


Welcome New Staff Members!


Administration

  • Eric Soltis - Assistant Treasurer

Certified Teachers

  • Kyle Baker - Math Teacher, CHHS
  • Stephanie Buda - Science Teacher, CHHS
  • Katherine Buettner - Science Teacher, CHHS
  • Sarah Coyne - Guidance Counselor, Roxboro Elementary
  • Kathryn Dilger - Speech Language Pathologist, Distict
  • Tyeasha Doss - First Grade Teacher, Oxford Elementary
  • Kelly Gaines - Kindergarten Teacher, Canterbury Elementary
  • Taniesha Jackson - Speech Language Pathologist, District
  • Lia Long - Nurse, Boulevard/Noble Elementary
  • Nicholas Marzuola - High School Band, CHHS
  • Lena McCoy - Nurse, Monticello Middle/Oxford Elementary
  • Melissa Montague - Intervention Specialist, Roxboro Middle
  • Brittany Salone - First Grade Teacher, Gearity
  • Angela Spilker - 8th Grade Teacher, CHHS
  • Claudia Stadler - English Teacher, CHHS
  • Andrew Susick - Vocal Music Teacher, Roxboro Middle
  • Coleman Tokar - Math Teacher, CHHS/Monticello Middle



Retirement Enhancement

Bargaining unit members who submit written verification of service credit earned as documented on their STRS Annual Statement of Account, shall be eligible to receive an additional payment of $1,150.00 during their 28th, 29th and 30th year of service. This additional compensatory payment will be paid in monthly increments during the contractual cycle. Bargaining unit members will submit the written documentation required in each of the three years on or before November 15 to be eligible for the retirement enhancement payment for that year. To be eligible for the first payment, the STRS Annual Statement of Account must reflect 27 years (or 27 years plus some fractional part of a year) of earned service credit. To be eligible for the second payment, the STRS Annual Statement of Account must reflect 28 years (or 28 plus some fractional part of a year) or earned service credit. To be eligible for the third payment, the STRS Annual Statement of Account must reflect 29 years (or 29 plus some fractional part of a year) or earned service credit. Failure to submit the required written documentation on time will constitute an irrevocable waiver of the payment for that year, but will not affect an otherwise eligible member’s rights to the payment in other years.


Supplemental Contracts


Most supplemental contracts will be recommended for approval at the October 1, 2019 board meeting and will be reflected in your next pay.

Business Services & Facilities

The following District projects were completed this past summer:

· Canterbury Steep Slope Roof Repairs

· Canterbury Gymnasium Entrance Re-grading

· Fairfax Gymnasium Roof Replacement

· High School Roof Section L (In-Progress)

· Oxford – Noble Roof Repairs

· Noble Facade Tuck Pointing


The Middle School Project is substantially complete; we have opened up both schools for students. Turner Construction is completing a punch list of items and correcting the deficiencies. As the project was winding down, we had available funds, which allowed us to add some items to the project. The painting of stairwells, the painting of the gymnasiums and floor refinishing are a few examples.


The final work is being managed and close out of the project is expected after we have removed the Wiley modular classrooms and returned the area back to a grass landscape.

District Projects for 2020/2021 are being planned this fall for next summer-scheduled work.


The District utilizes a web based work order system called School Dude. You can access the system at https://login.myschoolbuilding.com/msb


A work order is required for all maintenance, IT, Trip and Facility requests.


The District currently has:

· 1047 New Maintenance request Work Orders

· 147 New IT tickets

· 604 Active Facility Events for September

· 123 Bus Trips Scheduled for September

Transportation

Greetings, Tiger Nation, from the CH-UH Schools Transportation Department!


Welcome back reminders for your students.

Please remind your students of the following when riding the school bus.


  1. Arrive to your stop at least 5 minutes before the bus is scheduled to arrive.
  2. Stay seated at all times.
  3. Keep hands and feet to yourself
  4. No eating or drinking on the bus.
  5. Observe Classroom Conduct.




Scheduling Field Trips

Please be aware of your scheduled trip times.


Keep in mind when scheduling your trips, buses can depart no earlier than 9 am and must return to school no later than 2:30 pm school days. If you have a request that falls outside of these times please call us at 216-371-7195 so we can better prepare and provide the required level of service you need.


Trips totals for 18-19 school year :

  • Last year we serviced approximately 1,832 scheduled field trips, servicing 61,509 scheduled attendees.

Food Service Department

The dining services team is excited to welcome you back as we start a new school year!

Our team is honored to serve the students, faculty and staff throughout the 2019-2020 school year.


During your summer break, we’ve been preparing new recipes and getting everything ready for back to school.


We are excited to be back serving the students and staff at their updated and newly renovated middle schools, Monticello and Roxboro.


Look out for our new concepts with updated Salad Bars, Pizza & Pasta, and CHX!


We have many exciting programs planned including, nutrition education, chef presentations, and monthly promotions!




Student Health and Wellness Committee: Searching for Volunteers!

The Board Policy 8510 recognizes that good nutrition and regular physical activity affect the health and well-being of the District's students. Furthermore, research suggests that there is a positive correlation between a student's health and well-being and his/her ability to learn.


Moreover, schools can play an important role in the developmental process by which students establish their health and nutrition habits by providing nutritious meals and snacks through the schools' meal programs, by supporting the development of good eating habits, and by promoting increased physical activity both in and out of school.


Schools alone, however, cannot develop in students healthy behaviors and habits with regard to eating and exercise. It will be necessary for not only the staff, but also parents and the public at large to be involved in a community-wide effort to promote, support, and model such healthy behaviors and habits.


If you are interested in joining a new initiative this school year regarding the Student Wellness Committee please email a_rosedale@chuh.org for further details.


Food Service Surveys:

We have partnered with principals and teachers at every school to have students complete our Food Service Surveys. The Food Service Team has reviewed the student surveys and will implement suggestions this semester. Thank you for your support.

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Information Technology

Technology Updates

The Need for Speed: Updated Infrastructure

In September, our Internet bandwidth will double from 1 to 2 gigabits! This update will help with the speed and access of all digital content including video streaming. We are also adding a new firewall content filter that will help us manage our Internet bandwidth.


Professional Learning

Please consider participating in one or more professional learning experiences to strengthen your educational technology skills. Review the opportunities here for 2019-2020.


New Devices for K-1 Students

We are excited to have touchscreen Chromebooks for our kindergarten and first grade students. During the first month of school, IT will be adding 6 of the Dell Chromebook 3100 2-in-1 devices to each technology cart in our K-1 classrooms. These new devices are in addition to the existing iPads, which are approaching end of life. The new Chromebooks support up to four modes (flat, tent, tablet or laptop) for viewing and collaborating. Students can login to the devices by scanning Clever badges.


New Digital Management Tool for 6-12 Teachers and Students

This year our middle and high school teachers will be using GoGuardian Teacher, a classroom management tool to control the Chromebooks and gain a view into student online activity. Learn more through the 1 minute video below and master the basics in the online video training course.

GoGuardian Teacher: Classroom Management Made Simple

Safety & Security

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School Safety Tips for Fall

As teachers start to memorize names and students remember what classroom homeroom is in, one thing that must also be remembered is school safety. Educators, administrators and other faculty members who work in schools not only teach students about the world but have to protect them from some of its most unpredictable situations as well. As you head back to school this fall, don’t forget these 6 school safety tips to make your students’ learning environments as safe as possible.


1. Implement our ID Badge Policy


Positive identification badges for administrators, staff, visitors and even students can help foster not only a safer environment, but a friendlier environment as well. The first thing you can do to improve school safety is to ensure ID badges are easily-identifiable. It is also important to follow the protocol for how to handle unidentified individuals within the school.


2. Set Clear Rules & Limits for Students on Violence


Ensure your students know from day one what constitutes unacceptable behavior in regards to violence. Outline that pushing, shoving and even threats count as violence and will be dealt with according to your school’s rules. School-wide assemblies once per marking period are also a good way to keep rules and limits clear for students.


3. Bully-Proof Your Classroom


In recent years, focus has shifted from physical violence to verbal violence and bullying. Bullying is a crisis affecting schools throughout the U.S. and it is important as educators to say “no” to bullying from day one. Take a proactive approach against bullying by engaging students in team-building activities, responding instantly to hurtful behavior and involving principals and parents when appropriate.


4. Keep Your Classroom Organized


Another way to improve school safety is to keep your classroom, hallways and other school areas organized and free of hazards. Check that classroom tools and objects are easily accessible for students and not on top of high cabinets or shelves. That way, you eliminate any chance of a student falling while trying to reach an object.


5. Develop Resources for Depressed or Stressed Students


Many instances of violence in schools involve students who previously have shown signs of depression or other stress. Make counseling services readily available for students and know when a student should be referred for emotional and/or mental help. The U.S. Department of Health Services has an extensive resource center for educators regarding student mental health.


6. Maintain Locks on Doors and Windows


In the unfortunate event of a school emergency requiring a lockdown, properly working locks are of the utmost importance. Regularly check classroom locks and report any faulty equipment to school maintenance crews for immediate repair.


While these tips are great for improvements, they certainly do not cover every area of school safety. Therefore, if you have any other school safety tips to share with fellow educators, please contact your Districts Coordinator of Safety & Security - Bryan Loretz.