Office of School Finance
January 10, 2020
Summer School Estimates
The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 will open on February 5. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.
February 3 Membership Count
The second membership count date for the 2019-2020 school year is February 3, 2020. This is a required count for all public school corporations and charter schools. The data will be used to calculate January to June Basic Grant funds. Specific information regarding the layout can be found at the following link: https://www.doe.in.gov/it/data-reporting.
Please read the following memo for additional information regarding the count.
If you have questions, please contact Amy Pattison or Melissa Ambre.
FY 2020 Indirect Cost Rates
FY 2020 Indirect Cost Rates are now available in DOE Online for LEAs that applied for a rate. To locate the rates, please refer to the “Indirect Costs” tab located at the top of your Form 9 dashboard. The rates are applicable for the period of July 1, 2019 through June 30, 2020.
If you have questions regarding a rate, please email ICR@doe.in.gov.
Object Codes - 2019 Period 2
If you have any questions, please contact us at Form 9.
Form 9 Financial Report for July to December 2019
The Form 9 Financial Report is the basis for information requested by local, state, and federal
educators and others for use in planning the management of school finances. The information furnished must be accurate, complete, and reflect the detailed sources of revenue and type of expenditures in exact dollars and cents.
The Form 9 Financial Report data must be submitted electronically through the DOE Online upload program at https://doeonline.doe.in.gov/login.aspx. The data may be in CSV or TXT format. Contact information, a certification page, a data file, and a transfer report are required to be entered or uploaded through DOE Online. The transfer report is optional for charter schools.
Accounting Changes
• Several Chart of Accounts object codes have been updated to aid with proper state and federal coding responsibilities. Please view the updated object crosswalk attached to this memo or see the Accounting and Uniform Compliance Guidelines Manual for Indiana Public School Corporations on the State Board of Accounts’ website.
Submission Process Changes Required
• Steps five through seven have been added to the Form 9 submission process for all Form 9
submissions (including charter schools). Templates for the three files uploaded for each step are available in the Form 9 -> Supplemental Schedules folder of the Public School Finance Community in Moodle. Because the schedules tie to expenditure amounts and object codes reported as part of your Form 9 data file, the system will not allow you to complete Steps 5-7 until Step 3 is error free.
Additional information is available in this memo.
Unassigned Funds
TitleCon 20/20: Creating a Vision for the Future
Registration opens today, Friday, January 10. Sponsorship Opportunities for TitleCon 20/20 are also open, requests are due via JotForm by January 31 – contact Christen Peterson with questions.
IN K-12 State Tuition Support Annual Report 2019
The Office of School Finance has released an updated IN K-12 State Tuition Support Annual Report 2019. The report provides an overview of the state tuition support formula from FY 2014 through FY 2019 and can be found in Moodle Finance under Reports. If you have any questions regarding the report, please contact Melissa Ambre.
Supplemental Financial Reporting
Deadline: July 31, 2020
2019-2021 Public School Digest
The Public School Digest for the 2019-2021 biennium is available. The digest provides an overview of the primary sources of funding for Indiana public school corporations, charter schools, and choice schools. If you have any questions regarding the digest, please contact Melissa Ambre.
Form 9 - Descriptive Listing Report
The Form 9 Descriptive Listing Report is continuing to experience a system issue. The other Form 9 reports are still running without errors. We are working with our developers to get the report running again as soon as possible. An announcement will be released through the Moodle as soon as the descriptive listings report is working again. Thank you for your patience.