OPEN ACCESS IN ACURIL 2018RD

EARLY BIRD INVITATION TO REGISTER

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OPEN ACCESS IN CARIBBEAN LIBRARIES, ARCHIVES AND MUSEUMS: OPPORTUNITIES, CHALLENGES AND FUTURE DIRECTIONS

ACURIL President, Ms. Kumaree Ramtahal, and the Local Organizing Committee Coordinators cordially invite all ACURILEANS, Information Professionals, Exhibitors and Friends, to attend ACURIL 2018 to be held in República Dominicana, 3-7 June 2018, at the Crowne Hotel Santo Domingo. The theme of the conference is entitled Open Access in Caribbean Libraries, Archives and Museums: Opportunities, Challenges and Future Directions.

President Ramtahal has designed a conference programme featuring dynamic Keynote Speakers, presenters of papers, workshops, research poster sessions in a Caribbean Boulevard and all ACURILEAN Exhibitors. It will provide an opportunity for you to explore possibilities and develop collaborative initiatives to transform libraries, archives and museums using Open Access technologies, with a space for information sharing, learning and professional development.

Early Bird Conference and Hotel Registration is now open. Take advantage of the opportunity.

For Hotel Reservation, kindly view the following link: http://acuril2018republicadominicana.com/hotel-reservation/

For Conference registration, please visit: http://acuril2018republicadominicana.com/conference-registration/

For conference fees before and after April 15, 2018, kindly note the following information.

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What Rates include

These rates include attendance to plenary sessions, workshops, seminars, special interest groups, content area roundtables, research posters in the Caribbean Boulevard; ACURILEAN Exhibitors; documents; visits; certificates; coffee breaks; opening reception; banquet; and cultural activities organized by ACURIL 2018 República Dominicana.


Attendance to one-day conference sessions includes the corresponding documents and certificate. It does not include admission to cultural and social activities.

Anticipated Registration Deadline

The deadline for registration at the standard rate is April 15, 2018. Your registration will only be considered valid when payment has been received and fully cleared by the bank.

All payments received after April 15, 2018 will automatically be charged the registration fees applying after that date.

Online Registration Deadline

After May 20, 2018 on-line registration will close. After this date, all new registrations can only be made onsite at the “Conference New Registration” desk at the Crown Plaza Hotel in Santo Domingo.

Full Conference Registration Fee Covers

  • Name badge – ID
  • Conference documentation
  • Admission to all sessions
  • Admission to Exhibits and Caribbean Posters Boulevard
  • Opening Ceremonies, Reception Red Carpet Closing Ceremony and Banquet
  • Cultural Activities

For One Day Registration

  • Name badge
  • Conference documentation
  • Admission to all sessions on the day of registration
  • Admission to exhibition on the day of registration

For Accompanying Persons

For Accompanying Persons

  • Name badge
  • Admission to exhibition
  • Opening ceremony

*Accompanying Person Definition

An “accompanying person” is a participant that is accompanying a regular delegate, speaker or a student delegate. Other participant types cannot have an accompanying person. Accompanying persons have access to the conference venue and receive the benefits as detailed above. If interested to attend other cultural and official activities, the person will be able to attend at a reasonable cost:

  • Cultural evening – $75.00 USD
  • Closing Ceremony and Banquet – $100.00 USD

Payment and Registration Fees

All payments must be received in USD.

The conference payment can be made by any of the following alternatives:

Bank Transfer or International mail delivery, preferably USPS.

Bank transfer in US dollars

Electronic transfers require an additional payment of $15.00 USD which you must add to the total amount.

To make a payment with Bank Transfer, complete the Registration Form and select the “Enrollment options”. Then you must contact Mrs. Eloisa Marrero-Sera, Conference Coordinator at the following email: acuril2018rdcomorg@acuril.org or emarrero@unphu.edu.do ; or with Mr. Víctor Manuel Belén-Lora, Exhibits Coordinator, to the following email: exhibitorsacuril2018rd@acuril.org or vbelen60@gmail.com for instructions.


International Mail Delivery

Send your payment by bank check (no personal check) or money order to ACURIL 2018 República Dominicana to the following address:


ACURIL 2018 República Dominicana
a/c Biblioteca Central
Universidad Nacional Pedro Henriquez Ureña
Av. John F. Kennedy, km 7 1/2
Santo Domingo, República Dominicana


For telephone assistance: 1-809.562.6601, ext. 2301/2401;
Cel. 1-829.848.3383; 1-809.566.2206


All payments must be made in USD. Personal checks are not accepted.


Kindly note that all payments must be received not later than May 15, 2018.


If we have not received full payment for your registration fee and have not had any written communication from you in regards to your registration payment by the May 15, 2018 your registration will be cancelled and you will need to re-register onsite at the Conference at the on-site registration rate.


For additional information regarding registration please contact: acuril2018rdcomorg@acuril.org

Confirmation Instructions

The Organizing Committee will send out confirmation of your registration within two weeks after receipt of your payment. If you have not received a confirmation two weeks after having made payment, please contact ACURIL 2018 República Dominicana acuril2018rdcomorg@acuril.org

Alterations and Amendments to Registrations

Alterations to your registration will not be accepted over the telephone. Please email any amendments or alterations to the Organizing Committee, email: acuril2018rdcomorg@acuril.org

Cancellation and Refunds

Notification of registration cancellation and refund requests must be submitted on or before April 15, 2018 in writing to the Organizing Committee. The charge for registration cancellations received on or before April 15, 2018 is $50.00 US dollars.

For cancellations after April 15, 2018, no refunds will be given. Delegates who cannot attend may, under certain conditions, name a substitute to take their registration. Please contact the Organizing Committee if this is applicable to you.

Passport, Visas and Certificate of Vaccination

For customs information regarding travel to Dominican Republic, please see our Passports and Visas webpage.
http://www.godominicanrepublic.com/es/sobre-rd/requisitos-de-entrada/


In addition, delegates need to note that some airlines may require travelers to present a World Health Organization Immunization (WHO) Card which is referred to as the International Certificate of Vaccination or Prophylaxis (ICVP).

To be sure, prior to travel, persons must ensure that they have all their immunization shots done (in particular yellow fever) and also visit their respective Health facilities to obtain the ICVP card.

Disclaimer

In the event of “force majeur”, the ACURIL 2018 Dominican Republic Conference, and/or ACURIL its agents and/or the Organizing Committee have the right to immediately alter or cancel the Conference or any of the arrangements, timetables, plans or other items, relating directly or indirectly to the ACURIL 2018 República Dominicana Conference.


The participants shall not be entitled to any compensation of damages that result from such alteration or cancellation. Furthermore, ACURIL 2018 Dominican Republic Conference and/or the Organizing Committee and/or ACURIL shall at no time be liable for any direct or indirect damage suffered by the participants including consequential and immaterial damage caused by failure to comply with a provision of this registration and hotel booking form.


Participants are strongly advised to take out their own travel insurance and to extend their policy to cover personal possessions as the Congress does not cover individuals against cancellation of bookings or theft or damage of belongings.

Conference Dress Code

  • Opening and Closing ceremony: Formal / Semi-formal
  • All other activities: Casual



Thank you for your kind collaboration.
It will be our pleasure to greet you in
ACURIL 2018 República Dominicana


http://acuril2018republicadominicana.com/
https://acuril.org

ASSOCIATION OF CARIBBEAN UNIVERSITY, RESEARCH AND INSTITUTIONAL LIBRARIES