Google Drive: Basics & Beyond
Monday, June 8, 2015 -- 8:00 - 3:20
Our Mastery Objective
Morning participants will demonstrate their understanding of basic Google Drive features by creating a professional artifacts folder and playing with Slides and Forms.
Afternoon participants will demonstrate their understanding of more advanced Google features by participating in a Google Hangout and exploring the use of HyperDocs.
Afternoon participants will demonstrate their understanding of more advanced Google features by participating in a Google Hangout and exploring the use of HyperDocs.
8:00 - 8:15 -- Getting Started
- Welcome & introductions
- Take your breaks as needed!
- Connections -- Gmail contact group & Google+
Task 1: Log in to your Google account with your SCHOOL GMAIL address and password: lastname_firstname@443mail.org. If you have troubles with your password, talk to Jayne or Kara!
Task 2: Create a Contact Group in your school Gmail for today's workshop!
Before starting with Step 1, check either your DISTRICT EMAIL or your SCHOOL GMAIL for an email that contains THIS SMORE FLYER & a CSV FILE you'll need to create a gmail contact group!
Before starting with Step 1, check either your DISTRICT EMAIL or your SCHOOL GMAIL for an email that contains THIS SMORE FLYER & a CSV FILE you'll need to create a gmail contact group!
Step 1: Go to your Gmail account
Use the 9-tile icon in the upper right of your Google Drive page to navigate to any other part of Google. For this task, look for the Gmail icon when you click on the 9 tiles.
Step 2: Go to your Contacts
Once in Gmail, look for Mail in the upper left. Use the pull-down arrow beside Mail to change to the Contacts screen.
Step 3: Import the CSV file you saved earlier
Click on the More button in the center of the screen along the top. Click on Import.
Use the Browse button in the middle of the dialogue box to go find your saved CSV file. Click on Import when finished.
Use the Browse button in the middle of the dialogue box to go find your saved CSV file. Click on Import when finished.
Step 4: Pull up the newly imported group
Find a group named Imported 6/8/15 under My Contacts on the left. Double click on this group. This will pull the group into the middle of the screen (up to this point, the names in the middle of the screen HAVE NOT matched the names of people in this group!).
Step 5: Rename the group
Click on More at the top center of the screen, and then click on Rename group. Give this group a name.
You can later use these same steps to delete this contact group :-)
You can later use these same steps to delete this contact group :-)
8:15 - 9:30 a.m. -- Google Drive Basics
Task 1: Create a professional artifacts folder
Google Drive is an excellent place to collect examples of your work and your students' work because you can easily share this collection with your evaluating administrator.
This type of task will also allow us to practice a variety of maneuvers in Google Drive!
Google Drive is an excellent place to collect examples of your work and your students' work because you can easily share this collection with your evaluating administrator.
This type of task will also allow us to practice a variety of maneuvers in Google Drive!
Step 1: Create a Folder
- Title it -- SSmith Artifacts 2014_15
Step 2: Create 2 subfolders
- Open your artifacts folder by double clicking
- Create 2 subfolders -- Student Work & Teacher Work -- Use the red New button in upper left
Task 2: Copy a file already in Google Drive
Step 1: Make a Copy of a File
Use the Search Bar in Google Drive to find the file named How To Make A Copy in GD or go find the file in your Shared With Me drive
Use the above instructions to make a copy of this file
Because you are making a copy to move, you do not need to move the original file anywhere else unless you want to! You can leave the original in Shared With Me
Rename the copied file (your choice!)
Step 2: Move the Copied File
Click on the file folder icon in the top center of the screen, or click on File and then click on Move to Folder.
Then, click through the folders until you read the desired spot.
Then, click through the folders until you read the desired spot.
Task 3: Upload a file from your H: drive
Step 1: Find the File
- In Google Drive, open the folder you want the file to end up in
- Click the red New button in the upper left
- Click File Upload
Step 2: Add the File from Your H: Drive
- Find your H: drive (left side; scroll down a bit)
- Find a Word document (any ol' one will do!) and click on it
- A copy of this Word document now resides in your chosen Google Drive folder
Step 3: Wait! What if I Want a PDF Instead?
- Open the Word on your laptop & find the file you will want to upload
- Click the Office Button (upper left; see 1 on pic)
- Click Save As (see 2 on pic)
- Click PDF or XPS (see 3 on pic)
- Save this PDF somewhere where you can find it (H: drive or Desktop, maybe?)
- Follow Step 1 & Step 2 above, except this time look for your PDF to upload!
Image Credit: http://homelandsecurity.sdsu.edu/word
Task 4: Upload a picture from your iPad camera roll
Step 1: Open Your Google Drive App on Your iPad
Click the + sign in the upper right
Step 2: Touch Upload Photos or Videos
Uploading photos & videos takes a bit of time, depending on the internet speed and the size of the files you are uploading. You will see a blue progress bar running across the bottom of the screen.
Photos and videos LOSE their titles when uploaded into Google Drive, so they can sometimes be difficult to find. Try your Recent drive or look alphabetically in the IMG files.
Photos and videos LOSE their titles when uploaded into Google Drive, so they can sometimes be difficult to find. Try your Recent drive or look alphabetically in the IMG files.
Step 3: Rename & Move Picture
Once you find your picture or video, use the lower-case "i" to the right of the file to rename the file and move it to the correct folder.
Task 5: Now, add stuff to your folders!
Take some time to find good examples of the work you've done or the work students have done. Move them into your folders in Google Drive. Holler when you need help!
Take some time to find good examples of the work you've done or the work students have done. Move them into your folders in Google Drive. Holler when you need help!
9:30 - 10:30 -- Google Slides
The Basics -- Google Slides is a watered-down version of Power Point, so if you've used Power Point in the past, you'll pick up Slides quite easily!
The power of Google Slides is the collaborative aspect. Many users can contribute to a single Slides presentation without you having to move or transfer anything. All you have to do is set up the presentation and choose your delivery method.
Task 1: Create a new Google Slides presentation
The power of Google Slides is the collaborative aspect. Many users can contribute to a single Slides presentation without you having to move or transfer anything. All you have to do is set up the presentation and choose your delivery method.
Task 1: Create a new Google Slides presentation
Step 1: Open a New Slides Presentation
Click on the red New button in the upper left
Step 2: Add New Slides in the Upper Left
Also, RENAME your presentation using the Rename command under File in the upper left
Step 3: Fun Stuff!
Change backgrounds, themes, etc., using the buttons along the top ribbon
Task 2: Use your Slides presentation to create an Exit Ticket you might use in your classroom! Here's My Sample.
Task 3: Open the Sharing Settings so users can access your Exit Ticket
Step 1: Find Share
Click on Share in the upper right of your Google Slides presentation, and then click on Advanced in the lower right of the box that pops up
Step 2: Change the Settings
Click on Change (blue; right side of box)
Step 3: Choose Sharing Privileges
Decide how far to open up the sharing privileges and whether or not you'll want users to be able to edit the file. In this case, choose Anyone With Link, and you DO want users to be able to edit!
Task 4: Share your exit ticket with colleagues and collaborate on their exit tickets
- Make sure you've opened up the sharing on your exit ticket Slides presentation
- Copy the link to your presentation
- Open this shared Google Slides presentation and paste the link to your exit ticket on a separate slide. Include your name, your building, and your position.
- Explore your colleagues' exit tickets and add slides to at least 3-4, even if you have to make things up :-)
10:30 - 11:20 -- Google Forms
Google Forms are quite useful for collecting information and assessing learning because creators can deliver them to users in a myriad of ways. Users DO NOT have to have Google accounts to access the form, so creators can send the form via Facebook, a Gmail contact group, a link via email, a QR code, etc.
Responses to Google Forms are collected in a spreadsheet in Google Sheets. Both files share the same title, and both have green icons in Google Drive.
Creating a Google Form is pretty much a fill-in-the-blank exercise, so let's get started!
Task 1: Let's make a Google Form together
Responses to Google Forms are collected in a spreadsheet in Google Sheets. Both files share the same title, and both have green icons in Google Drive.
Creating a Google Form is pretty much a fill-in-the-blank exercise, so let's get started!
Task 1: Let's make a Google Form together
Step 1: Create a new Form
In Google Drive, Click on the red New button in the upper left. Click on More, and then click on the green Google Form icon.
Step 2: Set up your new Form
1. Decide on the Settings for your new Form. When I use a Form with adults, I uncheck the first box. When you are using a Form with students, it is fine to leave it checked.
2. When you give your Form a title, you will notice that the name of the Form file also changes.
3. If you want to add color to your Form, click on Change theme in the top center. Choose your theme from the choices along the right side of the screen. Click Edit questions to return to the draft version of your form.
2. When you give your Form a title, you will notice that the name of the Form file also changes.
3. If you want to add color to your Form, click on Change theme in the top center. Choose your theme from the choices along the right side of the screen. Click Edit questions to return to the draft version of your form.
Step 3: Preview the important parts of adding a question
1. Question Title is actually where you type your first question or item
2. Question Type is where you choose whether you want a Multiple Choice question, a short answer item (Text), or a longer answer item (Paragraph Text).
3. Check Required question if you want users to HAVE to complete this item
4. Click Done when you have finished this item
5. Click the pull-down arrow on Add item if you want to add a second item
2. Question Type is where you choose whether you want a Multiple Choice question, a short answer item (Text), or a longer answer item (Paragraph Text).
3. Check Required question if you want users to HAVE to complete this item
4. Click Done when you have finished this item
5. Click the pull-down arrow on Add item if you want to add a second item
Step 4: Create a short Form to share with a few of your colleagues
Help Jayne & Kara gather feedback from this morning's session by creating a SHORT Check for Understanding using a Google Form.
Here is a list of common Checks for Understanding structures. Choose one that lends itself well to a Google Form format. Suggestions include 3-2-1, Bump in the Road, I Used To Think...But Now I Know, Muddiest Point, or Tweets.
So that Jayne and Kara can easily access this feedback, please click on the "Publish and show a public link to form results" at the bottom of your form. Keep this "public" aspect of the forms in mind as you complete each other's Checks for Understanding :-)
Here is a list of common Checks for Understanding structures. Choose one that lends itself well to a Google Form format. Suggestions include 3-2-1, Bump in the Road, I Used To Think...But Now I Know, Muddiest Point, or Tweets.
So that Jayne and Kara can easily access this feedback, please click on the "Publish and show a public link to form results" at the bottom of your form. Keep this "public" aspect of the forms in mind as you complete each other's Checks for Understanding :-)
Step 5: Send your Forms
Send your Form to Jayne (ksujayne@443mail.org) and Kara (huck_karalee@443mail.org)
Also, send your Form to everyone in your row. To keep things simple, please use everyone's school gmail address.
Please complete the Forms that are sent to you
Also, send your Form to everyone in your row. To keep things simple, please use everyone's school gmail address.
Please complete the Forms that are sent to you
Step 6: Check your Responses
An easy way to get to the corresponding Google Sheet that contains responses to your Google Form is to click on View responses in the top center of the screen.
Google Sheets is a watered-down version of Excel, so many of the commands are the same. One handy thing you can do with the columns in a Google Sheet is to sort a column from A-Z (pull-down arrow at top of each column). This allows you to sort all the responses alphabetically by one item (like Building or Grade Level when Jayne and Kara collect info from teachers via a Google Form).
Google Sheets is a watered-down version of Excel, so many of the commands are the same. One handy thing you can do with the columns in a Google Sheet is to sort a column from A-Z (pull-down arrow at top of each column). This allows you to sort all the responses alphabetically by one item (like Building or Grade Level when Jayne and Kara collect info from teachers via a Google Form).
11:20 - 12:00 -- LUNCH
As you settle in for the afternoon session of Google Drive, please log in to your school Google account AND make sure you are set up in Google+. You can find a link to this Smore flyer in emails in both your district email and your school gmail!
If you are new to Google+, just click on your +name in the upper right of your Google Drive page. Follow the instructions to get set up in Google+. We will use Google+ later this afternoon to send a Google Form quiz and to participate in our Google Hangout.
To join the Google+ Community we'll use this afternoon, click on Home in the upper left, and then click on Communities. Use the Search Bar in the upper right of this screen to search for USD 443 Share. Follow your on-screen instructions to join this Community.
If you are new to Google+, just click on your +name in the upper right of your Google Drive page. Follow the instructions to get set up in Google+. We will use Google+ later this afternoon to send a Google Form quiz and to participate in our Google Hangout.
To join the Google+ Community we'll use this afternoon, click on Home in the upper left, and then click on Communities. Use the Search Bar in the upper right of this screen to search for USD 443 Share. Follow your on-screen instructions to join this Community.
12:00 - 1:00 -- Google Forms
In this morning's Google Drive session, we explored the basics of creating and sending Google Forms. Please refer to Steps 1-6 in the 10:30 - 11:20 Google Forms portion of the morning's session as a refresher.
Task 1: Create a Google Form "quiz"
Task 1: Create a Google Form "quiz"
Step 1: Create your "quiz"
Use Google Forms to create a short quiz over content you frequently teach at your level. You will send this quiz to several colleagues and use their responses to see how the Google Add-On Flubaroo works to check quiz responses.
Create your 3-5 question quiz.
Again, refer to Steps 1-6 in the 10:30 - 11:20 portion of this morning's session for a more in-depth explanation.
Create your 3-5 question quiz.
Again, refer to Steps 1-6 in the 10:30 - 11:20 portion of this morning's session for a more in-depth explanation.
Step 2: Take your quiz and Send your quiz
Before sending your quiz, TAKE YOUR QUIZ first. Click on the View live form button at the top of the working draft of your Google Form. Take your quiz and submit it.
Let's utilize Google+ this time to "Send" our quizzes. Create a post with a link to your quiz. BE SURE TO GET THE CORRECT LINK--don't copy the link to the working draft of your Form; instead, copy the link from the Send button!
Let's utilize Google+ this time to "Send" our quizzes. Create a post with a link to your quiz. BE SURE TO GET THE CORRECT LINK--don't copy the link to the working draft of your Form; instead, copy the link from the Send button!
Step 3: Take each other's quizzes
Take 3-4 colleagues' quizzes. Post a comment on the post in Google+ each time you take a quiz so we can make sure everyone gets 3-4 responses on their quizzes.
Step 4: Install the Flubaroo Add On
- Find your Responses sheet (View responses on Form OR just find the spreadsheet and open it)
- Click on Add-ons
- If you haven't already installed Flubaroo, click on Get add-ons
- Search for Flubaroo and follow the screen commands to install it
Step 5: Grade Assignment
- On the Response sheet, click on Add-ons again
- Hover over Flubaroo
- Click on Grade Assignment
- Follow the on-screen commands to set YOUR answers as they key to the quiz and to continue to grade the assignment
- Picture credit: http://tinyurl.com/nry86ys
Step 6: Email your "students" their results
- Click on Add-Ons
- Hover over Flubaroo
- Click on Email Grades
- Follow on-screen instructions
- Picture Credit (notice that our screen does not have Flubaroo as a separate tab): http://tinyurl.com/q76feqx
1:00 - 2:00 -- A Google Hangout
Google Hangouts allow users to participate in on-screen calls with up to 10 people. Users access Hangouts via their Google+ accounts.
Visit the USD 443 Share Community page on Google+ to access the link. Remember that only 10 people can participate at once, so only 8 folks need to get set up. The rest of us will gather around the 8 computers.
We are "hanging out" with Glenn Wiebe from Essdack, and our topic is how GAFE (Google Apps for Education) can help us increase student engagement and higher-order thinking in our classrooms.
Task 1: While the 8 participants get set up, everyone else's task is to think of 1-2 questions or discussion items we can use during the Hangout
Visit the USD 443 Share Community page on Google+ to access the link. Remember that only 10 people can participate at once, so only 8 folks need to get set up. The rest of us will gather around the 8 computers.
We are "hanging out" with Glenn Wiebe from Essdack, and our topic is how GAFE (Google Apps for Education) can help us increase student engagement and higher-order thinking in our classrooms.
Task 1: While the 8 participants get set up, everyone else's task is to think of 1-2 questions or discussion items we can use during the Hangout
2:00 - 3:20 -- HyperDocs
HyperDocs, a term coined by Lisa Highfill and Sarah Landis) refers to files that contain all the links and resources a user might need to complete an assignment, a project, or an entire unit.
A Simple Version of a HyperDoc
The Google Doc file Jayne and Kara used to plan a workshop day is an example of a HyperDoc because it contains the links we wanted to incorporate
A Fancier Version of a HyperDoc
This one is for 1st grade. We really like the graphic aspect of it!
All the HyperDoc Info & Resources You Could Want
Here's a link to Lisa Highfill's resource page on HyperDocs. Watch the slide show and explore the sample HyperDocs here before venturing into creating your own
Task 1: Create a HyperDoc for an assignment, project, or unit in your classroom. Holler for help anytime!
Task 2: Post the working copy of your HyperDoc in our Google+ USD 443 Share Google+ Community. Be sure you have the Sharing settings opened up!
Final Task of the Day: Please give us a bit of feedback about today's work!
Thank you SO MUCH for joining us!!
Jayne & Kara
Thank you SO MUCH for joining us!!
Jayne & Kara