ACOVA Updates

February 2021

ACOVA is the professional association building community, advocacy, and leadership for Arizona Career & Technical Education Administrators.

This monthly communication will help to serve CTE administrators across the state by providing timely and informative updates that will support the work you do surrounding Career & Technical Education in your district, schools, and classrooms.

If ever you have questions, don't hesitate to reach out to an ACOVA Board Member; we are here to serve YOU!

Important Upcoming Dates...


February is CTE Month; visit the ACTE Website for information on how you can celebrate in your school or district.

  • GO GET 'EM, Peoria Unified & Tolleson Union & West-MEC!! - Perkins/CTED Monitoring

1-5: National School Counseling Week (click here for activities & events!)

4: ADE CTE Administrator Meeting

5: Deadline to update FY20 Coherent Sequence or Enrollment

8-19: Participants/Concentrators Re-opens for FY20 Corrections

28: Credentials Tab closes for FY20 submissions

26: ACTEAZ 2021 Awards Nominations Due; click here for more information!!

ACTEAZ/ACOVA Midwinter Conference cancelled due to COVID-19 restrictions.

(see below for information i.e. virtual conference in March- Find Your Pot of Gold!)


1: FY21 Update District Contacts in CTE Data Portal (must do this before moving to other areas of the system)

1: FY21 Entries Open for the following in the CTE Data Portal (after Contacts are updated!) - WATCH FOR TEMPLATES TO BE MADE AVAILABLE!!!

  • Coherent Sequence
  • Fall Enrollment
  • Spring Enrollment
  • Credentials
  • Funding Exemption Requests
4-5: Find Your Pot of Gold Virtual Conference

Register Now: Find Your Pot of Gold Virtual Conference

ACTEAZ is hosting the Find Your Pot of Gold Virtual Conference, March 4-5, 2021. This conference is open to Administrators, Counselors, and Teachers. We hope you will join us as we look at CTE as it is today. We hope everyone leaves this conference energized and ready to take on the final quarter!

Cost for the Conference will be $220.00. Included in the cost is the option for you to enjoy all sessions for two weeks after the conference. We know you are terribly busy, and we hope this will give you time to see all the wonderful presentations that will be offered. For more information, please click here: ACTEAz Virtual Conference March 2021

CTE Director Survey - Critical Issues

The ACOVA Board provides Arizona CTE Directors with opportunities to identify and discuss issues within Career & Technical Education that are critical to them and their role as a director. In preparation for the upcoming ACTEAz Virtual Conference, Find Your Pot of Gold, we'd like to survey local directors in an attempt to pre-identify some of these issues. Thank you, in advance for taking a moment to complete the following survey: March 2021 Critical Issues. Questions may be directed to Craig Lunt, ACOVA President Elect.

FY21 Data Portal Not Yet Available!!!

(Watch for More Information...)

In the meant time, corrections can still be made for FY20..

FY20 Coherent Sequence & Enrollment Updates Close Feb. 5

Both the Coherent Sequence and Enrollment tabs can be found on the CTE Data Portal.

FY20 information for both can be updated until Feb. 5!

Coherent Sequence

A coherent sequence is a series of 2 or 3 required courses within an approved CTE program that address the technical skills standards for the program. The coherent sequence of courses that a District offers or plans to offer is created/updated in the CTE Data Portal on an annual basis. Districts are required to include all required courses and can include any optional courses or an articulated location, if applicable. CTE Course Enrollment records can be uploaded into the CTE Data Portal only for courses that exist on a School's coherent sequence.

Full lists of approved CTE programs, coherent sequences, and information on Local Occupational Programs can be found on the CTE Programs and Standards webpage: Additional information on CTE program coherent sequences can be found here.


CTE Course Enrollment is used to calculate grant funding, Carl D. Perkins Act performance measures, and to monitor program effectiveness. All CTE Course Enrollment is provided bi-annually in the CTE Data Portal by secondary school districts and by Career and Technical Education districts. Course Enrollment is provided for the 40th (Fall term) and 100th day (Spring term) of each school year. This link will provide you with more information regarding CTE Enrollment,

FY20 Participant/Concentrator Records Open for Modifications Feb 8-19.

CTE participants and CTE concentrators are tracked in the CTE Data Portal. The system automatically creates and updates the list of participants and concentrators for each district using historical data and current year enrollment data. Within the portal, on the Participant/Concentrator tab, click on the “Click here for instructions” link for instructions on modifying or creating new Participant/Concentrator records. Concentrators displayed on this list are used for Perkins Performance Measures and for CTE data reporting purposes. CTE programs 3 years or older must have at least one concentrator for the program to be considered eligible for funding (see the Secondary Performance Measures guidelines grant eligibility section for more information).

Please contact the CTE Accountability Team with any questions or concerns:

Tammie Chavez, Donna Kerwin, or Janet Silao

FY20 Credentials: Reporting Window Closes February 28

FY20 approved CTE Industry Credentials may be entered manually through the CTE Data Portal or uploaded via an Excel file using the template available for download on our website here:

Please contact Cindy Gutierrez with any questions.

2020 Graduate Placement Records

2020 Graduate Placement Surveys can now be entered in the CTE Data Portal (Placement Survey tab). The 2020 Placement Survey template and form are available to support your work.

Please note that two new placement categories have been added. In addition to postsecondary schooling, military & work, students who are in the Peace Corps or a recognized National Service Program will be counted for placement. Allowable National Service Programs include: AmeriCorps, Learn and Serve America, National Senior Service Corps, USA Freedom Corps, and Citizen Corps.

2020 Graduate Placement Surveys close on June 15!

ADE CTE Administrator Meeting Resources


Supporting documents for prior CTEA meetings are located by date on the ADE CTE Webpage

under CTE Administrator Resources / click on CTE Administrator Meeting Documents.

ACOVA Announcements

ACTEAZ Awards Applications are Available Now... 2021 Award Information

2021 Spirit of ACOVA nominations are being taken now... nomination form

2021 ACOVA Board Elections... if you are interested in running for an open seat on the ACOVA Board, send your Bio to Jayme Fitzpatrick via email at

Open Board Seats: President Elect, Treasurer, Member-at-Large (2)

If ever you have questions, don't hesitate to reach out to an ACOVA Board Member; we are here to serve YOU!



ACOVA provides CTE Directors with the skills needed to successfully lead the CTE enterprise within their school district. The professional organization is dedicated to the continued support and training of all current and aspiring CTE Directors; CTE leadership is a journey, not a destination.

ACOVA operates as a 501(C)3 non-profict organization. For more information about what ACOVA has to offer, please visit our website at