TVUSD On-Campus Support Hubs

On-Campus COVID-19 Preventative Health and Safety Procedures

Information and Guidance for TVUSD Staff - 5 Steps

Included below is a summary of on-campus hub protocols to ensure the health and safety of all participants. All information is located on TVUSD's Employee COVID-19 Resource Website.


Human Resources Development COVID-19 Employee Self-Screening Assessment

The completion of this assessment is required daily at the start of the workday, per agreed upon MOUs with CSEA and TVEA. To assist you, a reminder text/email will be sent to all hub employees daily at 7:00 a.m., Monday-Friday.

Required - Please answer Yes or No.

Since your last day of work, or since your last visit to this facility, have you had any of the following:

  1. A new fever (100.4° or higher) or a sense of having a fever? Yes No
  2. A new cough that you cannot attribute to another health condition? Yes No
  3. New shortness of breath that you cannot attribute to another health condition? Yes No
  4. A new sore throat that you cannot attribute to another health condition? Yes No
  5. New muscle aches that you cannot attribute to another health condition or that may have been caused by a specific activity (such as physical exercise)? Yes No

If the answer to any of these questions is Yes, the unit member shall notify site administration, may not be present at any district facility, and shall use any applicable, available leave time.

Reporting Employee Illness, COVID-19 Positive Test, or Contact Exposure With a Confirmed Positive Person

  • A contact is defined as a person who is within 6 feet from a confirmed case for more than 15 minutes cumulative within 24 hours, regardless of face coverings. (Click here to view the exposure chart provided by Risk Management).
  • There are strict timelines associated with reporting and ensuring we respond, so your use of the systems in place will ensure we respond to your needs and meet our requirements.
  • DO NOT report to your work location if ill, positive, or you have had direct exposure.
  • Call your immediate supervisor.
  • Report your absence through the Frontline Absence Management System (if currently required to do so).
  • Use the color/photo buttons below to report to Risk Management. TVUSD is contracting with a company called Maxim to assist employees with initial responses and support. PLEASE DO NOT CALL OR EMAIL RISK MANAGEMENT DIRECTLY for reporting purposes.

Click on the appropriate button below and follow the process to connect with a confidential representative who will assist you and expedite the process on your behalf.

Any employees who have enrolled students and need to report a positive test result for yourself and exposure or positive test for your children can submit via the employee system above. You will be asked during the process of close contacts. There is also a separate reporting process for non-employee families of students located here.


    General HUB Operation Guidelines
        • General education parents will be asked to complete their students' self-health assessment each morning. A daily email/text will be sent to all participating general and special education HUB families.
        • Special education students will have temperature checks conducted upon arrival before entering the campus.
        • Parents/guardians will be providing transportation; no busing will be provided.

        • To minimize exposure, parents/volunteers may not visit the classrooms.

        • Unless site administration has previously coordinated with Nutrition Services, lunch will not be provided within the HUBS.

        • The classroom environment must be cleared of items lying around; keep things minimal.

        • Playgrounds and motor labs will not be accessible.

        • Drinking fountains will be disabled; students should be encouraged to bring their own personal refillable water bottles.

        • HUBS will be no larger than 16 individuals (14 students, 2 staff).

        • HUBS will be staffed by two staff members that will remain the same for both groups per CA Public Health guidelines.

        • An administrator and health office personnel will be present on campus when HUBS is in session.

        Safety Protocols

        • All staff participating in the HUBS must be trained on the Stop the Spread video, Botanical Spray video, TVUSD Staff Safety video, and follow Keenan Universal Precautions.

        • Masks/face coverings must be worn by all staff. All students must wear masks/face coverings unless their disability prohibits it.

        • Daily masks/face coverings are available for staff and students who forget to bring their own home. Level 3 surgical masks are available for special education staff.

        • Gloves are available for staff.

        • Teachers will add visuals to their classrooms to identify safety protocols to utilize: i.e., wear a mask, wash hands, use hand sanitizer, sneeze in the elbow, etc.

        • Hand sanitizer and handwashing items are readily available.

        Students Who Exhibit Illness Symptoms on Campus During HUBS

        If you observe a student who is not looking well or complains of not feeling well, please adhere to the following guidelines:

        1. Call the health office at your site to notify the health clerk.
        2. Walk the student to the door of the classroom to meet the health clerk/designated personnel.
        3. Once the health clerk/designated personnel has arrived, they will take the temperature of the student.
        4. If the temperature is 100 degrees Fahrenheit or more, they will then escort the student to the assigned transition/isolation room. (Per Triage Protocol)
        5. If the student is not febrile, they will be escorted to the outside of the front office building closest to the health office. At that time, the health clerk, LVN, or RN will go outside to assess the student further and make a determination of the student’s health status, using TVUSD Triage Protocol.
        6. Once the triage protocol assessment is made, the student will go to the health office for the health clerk to further evaluate the student’s needs, or the student will be placed in the transition/isolation room for the parent to pick up.
        7. The site health office will follow the following chart for determining a student's quarantine needs if any.

        Cleaning and Disinfecting
        • After dismissal, the teacher or aides will re-enter the classroom and wipe/sanitize the divider, tables, chairs, and any other equipment or furniture utilized during the day.
        • Rooms will be disinfected each night by the custodial crew.


        Will I Be Notified if My Site Has A Positive Test or Exposure?

        HR distributed a letter with the following to all staff on January 5, 2021. The letter is located in the COVID-19 Employee Resource Folder.

        Assembly Bill 685 went into effect January 1, 2021, and requires districts to have a specific process in place to notify employees who “were on the same premises at the same worksite as a qualifying individual, as defined, within the infectious period, as defined, that they may have been exposed to COVID-19.” The new bill requires that certain pertinent information be shared in this notification. Until January 5, 2021, the District had only notified employees who came in direct contact, and close proximity to an employee confirmed positive COVID-19 case. The purpose of this letter is to provide clarification regarding this process. For that purpose, please reference the Q&A below:

        What does it mean to be “on the same premises at the same worksite”?

        • The District views this as having been in the same worksite.

        What information will be shared in this notification? The District has a responsibility to share the following information:
        • Notice that an employee on the same premises at the same worksite was a confirmed positive COVID-19 case
        • Notice of COVID-19 related benefits and options
        • Notice of disinfecting and safety plan

        How will I be notified?

        • You will receive a notification letter via email. The letter will provide the factual information listed above. Per privacy rights and HIPAA law, the notification will not have information about the employee who is a positive COVID-19 case. For those that do not have email, the worksite will notify in an alternative manner.

        What if it was determined through contact tracing that I came in direct proximity? How would I be informed of that?
        • If it is determined through contact tracing that you are an employee who came in direct contact and close proximity to the employee who is a confirmed COVID-19 case, you will receive a second notification by the District that affirms that you have been in direct contact and what protocols are in place for that. Per California Department of Public Health guidelines, “close proximity” is defined as a person who is within 6 feet from a confirmed case for more than 15 minutes cumulative within 24 hours, regardless of face coverings.


        Employee Website, Human Resources, MOUs, Testing, Vaccines

        The additional resources below are provided to assist employees with locating documents or testing/vaccine resources.

        COVID-19 Employee Resource Website and Human Resources Folder

        As a reminder, a dedicated website has been created to keep TVUSD staff informed about COVID-19 related resources, processes, and protocols. Please bookmark the following page for future reference and check it weekly. All items in this newsletter can be found on the website.

        All memos distributed to employees from Human Resources, MOUs, and additional documents, can be found on the dedicated website or directly via the following Google Folder.

        Current Positive Case Numbers Reported in TVUSD

        Current Positive Case Numbers Reported in TVUSD Within Last 14 Days. The chart is published publicly, every Friday, on our COVID-19 website. When TVUSD returns to in-person instruction, the percentages column will indicate if we reach the threshold for closing a classroom, school, or district.

        TVUSD Employee Testing Resources

        Risk Management continues to offer voluntary self-administered COVID tests at school sites. Please CLICK HERE to access the weekly distributed sign-up forms. You will take the test right when you pick it up and the Risk Management employee will collect the completed test. You may also come to Risk Management (Building #24) between 7:30 am-4:30 pm any day during the week to take the test.

        As a reminder, please be sure to self-screen for symptoms using the self-assessment form. Per our processes and protocols, if you are experiencing those symptoms, you should not be reporting to any of our District facilities, including not reporting for testing.

        Additionally, should you wish to pursue testing on your own, there are also many free community testing options, including through the Riverside County Department of Public Health, your healthcare provider, and many drug stores and private labs that may bill your insurance.

        The City of Temecula maintains a full list of available COVID testing resources. We encourage you to visit their page for available options.

        The City of Murrieta has also posted resources here.

        COVID-19 Vaccine Information

        The county clinics are currently open to any Riverside County resident or employee in PHASE 1A – ALL TIERS, PHASE 1B - TIER 1 OR AGE 65 YEARS AND OLDER.
        Big picture

        Riverside County Vaccine Sign-Ups

        What Employees Need to Show for Verification

        • An employee badge or employment verification letter from TVUSD.
        • To obtain a TVUSD verification letter, please go to Etrieve, and you can print your form. Or, you can contact your school site or department office for assistance.
        • If you have trouble printing your own form, all school site administrative offices have received their employees' pdf files. For departments: All ESS Departments and District Office, Sue O'Connell; All Business Support Services Departments, Dianne Erland; Human Resources, Nancy Mireles and Kathy Sims; Transportation and M&O, Pamela Ankeny.

        Second Dose - What You Need to Know
        • For individuals who received their first dose at one of the public health vaccine clinics, automatic emails will be sent when it is time to make an appointment for your second dose. You may make an appointment for a second dose at any location where you can secure a time, including at a doctor, pharmacy, or urgent care clinic. The appointment does not have to be made precisely on the 21-day or 28-day mark. It can occur after, just not before.

        • Please note that you must receive the Pfizer second dose if you received the Pfizer vaccine for your first dose. The same is true for the first Moderna vaccine. Check your vaccination card to see which vaccine you received. At the time of making your second appointment, inquire which vaccine is currently available.

        The administration has assembled a list of current FAQ's received. If you have additional questions not answered in the newsletter or in the FAQ's, please directly reach out to your HUB/Cohort site administrator.

        Temecula Valley Unified School District

        Office of Public Information