School Visitors and Volunteers
Application and Clearance Process
TVUSD has identified an application and clearance process for community members that wish to volunteer at or visit a school campus. TVUSD utilizes the Raptor system for visitor and volunteer check-in and verification.
Visitor ~ A visitor is someone who comes to our campus for events and activities such as student presentations and performances, awards and recognition ceremonies and other events that are not on a continual or long-term basis. Visitors are not in direct contact with students.
Volunteer ~ A volunteer is someone who comes to our campus on a continual or regular basis and is in direct contact with students.
Please make sure you bring photo identification with you every time you are signing in as a visitor or volunteer.
FRIDAY FLAG is an exception to this rule. Beginning Friday, March 18th, we invite families to attend our weekly Flag Salute Assemblies, which begin at 8:55 am every Friday. Friday Flag visitors should enter campus through the front office. Students should enter campus using their usual entry gate. Students should not enter campus through the front office.
All Friday Flag visitors will enter campus through the front office, sign in, and be given a Friday Flag Visitor sticker to wear. Please ensure that you place the sticker on your shirt in a visible location wear it at all times while on campus. Our Flag Salute Assembly includes school announcements and special recognitions of students and lasts approximately 15 minutes. Once the assembly is over, please exit campus through the front office.
Application Process for Visitors and Volunteers
- Complete an application online. You can find it here: ONLINE APPLICATION**
- Submit the required documents: Picture ID, Code of Conduct, Megan's Law documentation.
Additionally, volunteers are to provide:
- Proof of a Negative TB Test/Screening and
- Proof of COVID 19 vaccination
These are to be presented in person to our clerk, Mrs. Kim Harvick, for verification and input into the Raptor system.
For those that are not vaccinated, they can be cleared to volunteer by submitting a negative COVID test. The test must be from a verified healthcare facility and must be dated within 7 days of your volunteer day. Home tests are not acceptable for this requirement. TVUSD can provide COVID-19 testing free of charge to our parent community members. Please contact Health Services to schedule an appointment via email: email@example.com or at 951.294.6050.
Please know that TVUSD, in accordance with guidelines and mandates from the California Department of Public Health (CDPH) is mandated to collect either a) proof of vaccination or b)present a recent COVID-19 test prior to a volunteer event. Please be aware that state agencies have defined 'fully vaccinated' as two weeks from having received both doses in a two-dose series of vaccinations or one-dose in a one-dose vaccination.
Your documents will be filed in a secure manner. For any questions or concerns related to the volunteer requirements, including the mandated required documents to be collected, please email firstname.lastname@example.org.
I want to volunteer...my application is complete...now what?
Please reach out to your child's classroom teacher to express interest in volunteering. The teacher will put together a schedule for volunteers and specific dates/times will be assigned for those interested in volunteering. Each teacher will coordinate their own volunteer schedule and communicate with interested families regarding when they can come to volunteer.
Volunteers make such a positive impact on our students, our classrooms, and our campus! We are excited to welcome our volunteers back to Paloma!!
May I walk my student to class in the morning?
I have an extra hour today, is it ok if I drop in and see if the teacher needs help?
When a volunteer arrives at an unplanned time, the teacher may not have anything prepared for the volunteer to complete and it can be disruptive to instructional time for the teacher to stop instruction in order to quickly prepare something for the parent.
May I come on campus and have lunch with my child during their lunchtime?
We have a Family Dining Area! Parents wishing to join their student(s) for lunch will eat in our Family Dining Area outside the 4th-grade wing. Lunch with your student should be a rare treat: a birthday or special award. We have a picnic table and shade trees for your comfort. You and your child will have a space to enjoy your meal together. Following eating, students are encouraged to play with their peers. As a gentle reminder, siblings are not permitted on campus, and parents are not permitted on the playground at lunch. We will not call students out of class prior to their specific lunchtime. Siblings in other grade levels will not be called out at a time other than their grade's lunchtime.
I want to volunteer but have a preschooler at home. Can I bring them with me when I volunteer?
I need a TB test. Where can I get one? How long is it good for?
TB tests are good for 4 years.