5 Minute Outlook

Get the most of your email.....5 minutes at a time!

Creating a Contact - 4/26/13

Have people you email frequently that aren't from HCPSS? Want to add them to your email contacts so that you don't have to keep typing their email in? Here's how to add an individual contact to your Outlook Exchange.

After you have logged into OWA look for Contacts in the bottom left corner. Click Contacts. This will open your Address Book.
Now let's create a Contact. Click the arrow to the right of New to get the Contact Menu. I tend to prefer this option. If I just click New it automatically defaults to an individual contact.
Here is where you can become SUPER OCD!! Outlook offers you the ability to store anything and EVERYTHING you want about a contact. For the most part, I'm contacting parents and other professionals so I don't have a need to enter everything. I usually fill in First/Last Name, a Phone Number, and an Email. Sometimes, I'll enter an Office (i.e. a School Name) if I really need it. You will notice there is a File As option under Last Name. This allows you to choose how your Contacts are organized-last name, first name, school, etc.

When you are done entering all the information, click Save and Close in the upper left hand corner of the window.
You should now see your new contact in your address book. If you don't, then check to make sure that you have All or People selected on the top left.

Emailing a Contact

I'm going to show you the easiest way for now. There are other ways, but I find them cumbersome and I'm still tinkering with getting them to work properly. So for now here is the easiest way I have found.

From your Contacts list above, click the contact that you want to email. Their information will open on the right side of the screen or in a new window depending on your viewing options selected.

Look for the little icon at the top that looks like a letter and an envelope. Click it to open a new email message to that person. You will see a new email message window will open and the contact email will be included for you.

How do I email several Contacts at once?

For that you need to set up a group. More on that in the Weekend Edition! Stay Tuned!

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