The CP Tip Jar

March 2016

Check out the newest feature in the web application!

The PA Planning Team is thrilled to announce an updated feature within the Comprehensive Planning web application that will provide you with strategies and resources to aid in the development of your Action Plans. Starting April 4, 2016, the link to the “PDE Recognized Strategies” will be changed to “Import Strategy from Resource Bank”. From the help of various school leaders and Intermediate Unit contacts, the PA Planning Team has created a repository of strategies and/or resources for schools to select after identifying priority goals within the system. As a developmental upgrade, you will now be able to select a strategy from the “Import Strategy from Resource Bank” link, import it, and then explain how your LEA plans to implement that strategy.

District/Charter Level Plan or School Level/School Improvement Plan>View Action Plans – After identifying your priority goals, you will have the chance to select strategies that have a high probability of helping you attain your goal. To access the repository of strategies and resources, select the “Create or Import a Strategy” link.

Clicking on the "Create or Import a Strategy" link, you may either enter in your own custom strategy or select the “Import Strategy from Resource Bank” to view the updated repository of strategies.

You may expand any of the titles to preview the description of the strategy/resource and also the research behind it. To select one of the strategies, simply click “Import” and the strategy will be brought into your plan.

You will now have the ability to edit any of the description (if needed), while also adding in a description of how your LEA will implement this strategy and why you feel it would be an effective strategy to use to reach your goal(s). Please note that when a strategy is imported from the Resource Bank, the SAS alignment will also be checked for you as well. Please feel free to adjust that area if needed.

*Please click on each image below to see how to use this new resource!*

We hope you enjoy the updated feature and take advantage of the plethora of resources that are now at your fingertips! If you have any questions about this information, please contact our helpdesk by emailing or calling 717-732-8403.

Upcoming Comprehensive Planning Training for Focus and Priority Schools

The PA Planning Team wanted to inform you of the upcoming Comprehensive Planning trainings being offered. These optional sessions are intended for all Focus and Priority Schools and will be delivered in a series of 5 sessions. You may come to 1 or all 5 sessions. Our first session was a face-to-face session where we shared our overarching goal of using the web application to build an action plan that focuses on Closing the Achievement Gap. We provided a general overview of the rest of the series which includes root cause analysis to identify the underlying causes for student achievement concerns, and data and systems analysis using resources within the web application. The series will end with a look into the PA Planning Resource Bank to provide you with strategies and resources that you can use throughout your planning process. Our focus will be on the main components within the web application that support school improvement focused Action Plans.

Below is a breakdown of the remaining training days, times and locations.

Closing the Achievement Gap:

Root cause analysis:

  • March 31, 2016 at 3:30 pm - TODAY!

Using data (Data Walkthroughs):

  • April 13, 2016 at 4:00 pm

System guiding characteristics for supporting CP and Action Planning to ensure standards-aligned system:

  • April 28, 2016 at 3:30 pm

Resource Bank Roll-out:

  • May 12, 2016 at 4:00 pm

No need to register for these virtual sessions. You may join by simply clicking the link next to the title at the time of the session.

Special Education Plan - Phase 2 School Districts

As a reminder, all Phase 2 School Districts will need to submit their Special Education Plan to the Bureau of Special Education by May 1, 2016 using the Comprehensive Planning web application.


*Special note* - Once you make a change/edit to the Special Education Program Profile, you are unable to make changes to it until your plan has been submitted and approved.

A recording and materials presented at the Phase 2 Special Education Plan training that was conducted in November can be viewed here:

To ensure submission to the Bureau of Special Education through the web application, please be sure to follow the final steps below (a snapshot of each step is included below):

  • The Board President and Superintendent will need to be logged into their individual PDE portal account/Comprehensive Plan application.
  • Each will click “sign” to enter their name in the appropriate areas.
  • A member with “Planning Leader” access will click the Status and History hyperlink at the bottom of the screen, which will direct you to the Issues Check.
  • Select “Check Special Education Plan for Issues”
  • If no issues are present, please enter in comments (if necessary) and click “Submit”.

Attention Priority and Focus Schools

As a reminder, by June 30, 2016, all Focus and Priority schools will need to resubmit their School Improvement Plan through the Comprehensive Planning web application. There are a few additions to the SIP that are outlined below and will need to be completed for the resubmission process.

The 4 sections within the web application that will need to be completed and/or revised, over and above any revisions you have made to your plan are the ‘Planning Committee’, ‘Assurances – Title I Schools’, ‘Affirmations’ and the ‘Evaluation of School Improvement Plan’.

*CEOs/Superintendents and Board Presidents will need to at least have "Author" access in order to sign the plan prior to resubmission.

As an additional note, all Priority and Focus schools that are required to resubmit their School Improvement Plan (SIP) annually by June 30th, will need to post their plan for 28 days prior to submission. This public review can simply consist of running a “total plan output” report of the plan and posting the plan on your school’s webpage. Posting the plan to the public for 28 days encourages parent and public involvement and allows schools to be transparent in their turnaround efforts.

Phase 2 LEAs

Your Comprehensive Plan will need to be submitted via the web application by November 30, 2016. As a reminder, the information/data from your last plan has carried over and for submission this cycle, your planning committee(s) will be updating and revising the plan to reflect the next 3 year cycle of your plan. You may edit any of the information within your plan to ensure it is update to date. Use the time between now and October (allowing for 28 day public review) to set meetings times with your planning committee(s) to evaluate your plan, monitor your progress and make any changes that are necessary.

Comprehensive Planning Office Hours

Have specific questions regarding your Comprehensive Plan, School Improvement Plan or Charter Annual Report? Join me at the next CP Virtual Office Hour on April 13, 2016 from 1-2 pm.

The office hours will be held in a “Go-To Webinar” format so participants may come and go anytime between 1:00 pm and 2:00 pm on designated days. These online sessions will be offered for anyone who may have questions regarding content, action planning, data analysis, etc.

*Please note – you only need to register 1 time. Email reminders will be sent prior to the office hour days. If you don’t have any questions or if the day/time doesn’t suit your schedule, you can simply delete your reminder email.

Please click the link below to register and attend when needed:

After registering, you will receive a confirmation email containing information about joining the webinar.

Updating Contact Information

Have you had any recent changes to your school - phone number, school name, administrator, etc.? Be sure to update your information in EdNA. The PA Planning Team has a web service that generates an import from EdNA on a daily basis so the demographics section of your plans are up to date. Be sure to check EdNA to ensure your school's contact information is up to date. If updates are needed, please contact the Center for Data Quality & Information Technology by emailing or calling 717-787-2644.

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