September 23, 2021
Board Meeting Details
This regular Board of Education meeting was held in person at the District Office with no pandemic-related capacity limit. In-person public comment was available for attendees.
1. Call to Order
2. Approval of Meeting Agenda
3. What's Good in 109
Director of Communications Eric Steckling shared highlights from around the six DPS 109 schools. You can see his presentation below.
4. IASB Governance Award Recognition
Not pictured: Kenneth Ashman, Ryan Kuo
5. Superintendent's Report
He discussed SHIELD testing and that the district has only had 9 positives since school started, with a 0.1% positivity rate. The Test To Stay program has successfully kept dozens of students in school that would have been quarantined last year. He thanked Dr. Filippi, Ms. Ford and our entire nursing staff for the long hours and dedication that have made the start of the school year relatively smooth.
Mr. Simeck said that the administration has looked at reintroducing lockers in the middle school and that the LCHD is fine with it providing locker time is limited. Lockers are slated to be reintroduced at the middle schools next week and the principals are coordinating the effort.
The administration hears and acknowledges that many find the daily health certifications annoying, but at this time they will continue with them. They provide numerous benefits, including expediting the contact tracing process, helping nurses organize potential Test To Stay rosters, and preventing unnecessary precautionary quarantines.
Vaccinations for ages 5-11 may be possible before the year's end. DPS 109 will advocate and seek out opportunities and resources for students when appropriate.
Just today, the CDC said that individuals ages 65+ and immunocompromised individuals should get booster shots, but did not recommend them for all educational staff. DPS 109 will help facilitate booster clinics for interested staff who qualify.
UPDATE: On the morning of 9/24, the CDC reversed course and now recommended booster shots for all staff. DPS 109 is rolling out booster clinics at each school for interested staff who qualify. This will not impact the school day schedule.
Our mission and vision work is being rebranded as "Define 109." We are asking the community at large to define what success is, what motivates kids to go to school, what we could be doing better for kids at school, and the list of questions could go on. This work does not mean anything is wrong. Great organizations do this type of work routinely. It's also appropriate to go through this process because the pandemic has taught us a lot, and there are many new faces in leadership, including at the board and administrative levels.
Mr. Simeck asked Mr. Steckling to speak about the early stages of the Define 109 process.
Mr. Steckling said that the four important early steps are to listen to all stakeholders, draft a mission and vision, revise that initial product, and then approve & hand off the final product to the administration to craft a strategic plan.
He described the phases at which the listening stage will be executed. In early October, there will be an introductory video and email welcoming the Eklund Consulting team. In early to mid-October, there will be an activity for all middle school students to participate in during school so that they can start the feedback conversation for Define 109. Phase 3 will feature virtual feedback opportunities. Phase 4 in late October will be in-person feedback opportunities. Locations and times to be determined. The final product will be an executive summary of feedback. That summary will then distributed and subjected to an all-encompassing virtual feedback opportunity using ThoughtExchange.
Using ThoughtExchange will allow us to hear from stakeholders anonymously, and to see which ideas resonate and which ones don't. TE also provides multiple modalities of analysis that will be provided to the drafting group and public, like a word cloud of popular terms used during this process.
6. Community Participation Relative to Matters on the Meeting Agenda (Policy 2:230)
7.1. Freedom of Information Requests (Policy 2:250)
7.2. Annual Enrollment Update (Policy 4:150)
7.3. Employee Compensation Report (Public Act 96-0434)
7.4. Succession Plan (Policy 3:70)
7.5. Policy First Reading: 2:10, 2:20, 2:30, 2:130, 2:240, 3:30, 4:60, 4:160, 5:10, 5:30, 5:210, 6:160, 6:170, 6:235, 7:220, 7:230, 7:280, 7:340, 7:345, and 8:90
7.6. Principals Month October 2021 and Principal Appreciation Week
7.7. Summary of the Board Self-Evaluation Workshop with Illinois Association of School Boards (IASB) on September 9, 2021
8.1. Consent Agenda*
Personnel items were approved.
The meeting minutes were approved.
Bills for payment were approved.
The August Treasurer's Report was approved.
Destruction of closed session audio was approved.
8.2. Recommendation to Approve the Resolution Recognizing Principals Month and Principal Appreciation Week
8.3. Succession Plan (Policy 3:70)
8.4. Employee Compensation Report (Public Act 96-0434)
8.5. Job Description - Library and Interventions Assistant
8.6. Approval of Meeting Minutes (Policy 2:220)
9. Open Community Participation (Policy 2:230)
10. Committee Reports (Policy 2:150)
Mrs. Wener will be attending her first ED-RED meeting tomorrow.
The finance committee will meet in October.
Mr. Begley said that the Executive Development Committee met this week to discuss contracts and the superintendent evaluation tool. All of this will be discussed in closed session at the October BOE meeting.
Mr. Morrison said the Policy Committee met several weeks ago, and that most of the work was presented as part of tonight's meeting.
11. Board/Superintendent Other
Upcoming School Board Meetings
Thursday, October 28, 2021 @ 7 p.m. - Regular Board Meeting
Thursday, November 18, 2021 @ 7 p.m. - Regular Board Meeting