July 31 Newsletter

GENERAL:

• Schedule - July contribution DUE TODAY!
• Strings Camp Information
• DUE AUGUST 01: Summer Band & Orchestra Forms
• Summer/ Fall MB Schedule
• NEW: IMA Meeting (Tuesday, August 08)
• NEW: Attendance Policy & Procedures
• First Flag Band Festival Ad Information
• Football Season Ticket Information
• Football Ad Line information
• SAVE THE DATE: First Flags Band Festival
  
• Join our parent/guardian band app!

VOLUNTEERING:

• Interested in volunteering?
• NEW: Chaperone Interest Meeting
• REMINDER: Band Camp Sign Up Genius

FLORIDA:

• 2023 Disney Tour Information

FUNDRAISING:

• NEW: March A Thon 2023!

• NEW: Business Sponsorship Information
• ENDS TODAY: Daily Dollars Fundraiser!
• RaiseRight Fundraising Opportunity

THIS WEEK:

Monday, July 31

• Disney Trip Contribution #3 Due ($375)
• END: Daily Dollars Fundraiser
• Percussion & Guard Sectional, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Tuesday, August 01

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Wednesday, August 02

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Thursday, August 03

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

NEXT WEEK:

Monday, August 07

• Band Camp (new members, ALL guard, ALL percussion, ALL council), 8:00a - 12:00p
• Shoe Fittings, 12:00 - 2:00p

Tuesday, August 08

• Band Camp (all), 2:00 - 8:00p
• IMA Meeting, 7:00p
• BEGIN: IMA Mum Sale

Wednesday, August 09

• Band Camp (all), 8:00a - 12:00p
• Chaperone Interest Meeting, 7:00p in EAHS instrumental room

Thursday, August 10

• Band Camp (all), 2:00 - 8:00p

Friday, August 11

• Band Camp (all), 8:00a - 12:00p - MARCH A THON (see section below)

Saturday, August 12

• Car Wash, 9a - 2p (EAHS Parking Lot)

**PLEASE NOTE: Band summer sectionals for all WOODWIND/ BRASS instrumentalists are NOT included on this schedule. They are organized by our student section leaders.

Stay up to date by viewing our online calendar on our website!

Strings camp is this week! We look forward to seeing many of our orchestra students back together again!

Please note: we will start at 5:00p each day. Plan to arrive 10 - 15 minutes early!

Students should bring:

• Instrument (unless they completed the school instrument form)
• Pencil
• Water & Snack

Questions? Reach out to Mr. Ballentine at ballentinec@eastonsd.org.

Every instrumental music family will receive a summer mailing that will include forms required of EVERY student. These forms are linked below and due by August 01, 2023.

• 2023 Medical Form (hard copy)
• 2023 Image Use Release Form (hard copy)
• Parent/Guardian Volunteer Form (digital)
• Band Camp Information Letter

Both the medical & image release form are hard copies and should be MAILED BACK. Please do not send them digitally. The address to return these forms is:

Easton Area High School

Attn: Christopher Ballentine

2601 William Penn Highway
Easton, PA 18045

Thank you for your attention in completing these forms!

In order to maximize our time together and be the best we can be for one another, attendance and punctuality is crucial.

"To be early is to be on time, to be on time is to be late, & to be late is not to be..." Plan ahead and when noting report times, plan to arrive 10 - 15 minutes early.

Our attendance policy can be found here. It is meant to serve as a guide so we can all be successful and focus on the group. If you have any questions, please reach out directly to Mr. Ballentine at ballentinec@eastonsd.org.

Join the IMA on Tuesday, August 08 at 7:00p for our "2023 kick off" meeting!

Light refreshments & cookies will be served!! We are seeking your input on several topics, so please plan to attend! The meeting will end around 8:00p, aligning with the end of band camp for our marching band students.

We hope to see you there!

The 2023 marching band schedule is linked here. This includes every event from band camp through the end of season.

*Please note: the first football game has been moved from Friday, August 25 to Saturday, August 26. This has been updated in the link above.

Our band festival is coming up in TWO months. Show your support for your student by taking out an ad for them in our festival program. There are many FOUR different ways to do so:

Patron Ad - $5

Quarter Size Ad - $30

Half Page Ad - $50

Full Page Ad - $80

To take out a patron ad ($5), click on "FF 2023 Patron Form."

To take out a quarter, half, or full page ad, click on "FF 2023 Parent Student Ad."

Be on the lookout for a pre-sale ticket order form in the coming weeks!

For any families interested in ordering football season tickets, please see the two documents below.

Below, you will find the google form for this seasons program ad lines. If you or anyone have any questions please feel free to email us at eastonfootballboosters@gmail.com

***Ad lines and payment are due by August 15th***

Google Form

Mark your calendars for our 49th annual First Flag Band Festival on Saturday, September 30!

Be on the lookout for more information about advertisements, ways to sponsor, & pre-sale ticket information!

Spread the word - we hope to see you there!

Happy Summer!

As we get ready for another school year, now is a great time to make sure you have your clearances so you can be a part of the many events that take place within in our music program!

The IMA relies on the participation of its members to chaperone student events and to support and organize fundraising events. All IMA members with ACT 153 clearances on file with the Easton Area School District are eligible to participate as a chaperone or volunteer.

Please visit https://eahsmusic.org/general/act153/ for more information on how you can volunteer!

Questions? Contact Mrs. Tanya Slate, IMA Vice President, at vp@eahsmusic.org.

There will be a chaperone interest meeting for any parents/ guardians interested in serving as chaperones for the 23 - 24 school year on Wednesday, August 09 @ 7:00 PM in the HS cafeteria.

Summer band camp is coming up in just over one month! It is a HUGE undertaking that involves over 5,000 snacks & 1,500 meals!!

In order to make our band camp possible, we NEED YOUR HELP! Please see the sign up genius below if you are able to volunteer, donate, or make desserts/pasta dishes for our students.

Sign Up Genius

Questions? Contact Lee Ann Kubbishun and Marisa Pape at bandcamp@eahsmusic.org

*Please note: in order to volunteer, you MUST have your clearances on file with EASD.

THANK YOU!

The third contribution is due TODAY, July 31 in the amount of $375.

There are two options to make this contribution:

1. Online
2. Check/ Money Order made out to IMA (on memo line, write: child's name - Disney). These can be placed in the IMA lockbox OR mailed to:
   
   Instrumental Music Association
   PO Box 3535
   Easton, PA 18043

To learn how much you have fundraised to date, please contact Mrs. Franklin at finman@eahsmusic.org.

What is a March A Thon?

This event will take place during our regularly scheduled band camp. Students will march the equivalent of 50 laps around the football field throughout the morning. In addition, they will partake in team building activities, games and other events.

When: FRIDAY, AUGUST 11, 2022 8:00 AM – 12:00 PM

Where: EAHS Band Field

Why: The money we raise during this event will help to offset the costs of maintaining our instrumental program and ensuring we can afford future years many wonderful opportunities. Specifically this year, the March A Thon will help to offset the costs associated with running our band camp. Our goal for this fundraiser is $5,000! We need everyone’s help to achieve this goal!

Goal: Our goal is for EVERY band student to raise $15 - 25, which would help us achieve our overall goal of $5,000!

Ways to Donate: Cash, check (made out to IMA), or online donation are all accepted! If writing a check, include the student name in the memo line. For any students that will attend the Florida tour: half of each donation will go towards that individual’s fundraising goal/ contribution.

Checks should be made payable to IMA. Please have your sponsor(s) write your name on the memo line.

Instrumental Music Association

Easton Area High School

P.O. Box 3535

Easton, PA 18043

Online donations can be made using this link: https://eahsmusic.org/general/march-a-thon-2023/

The IMA is seeking business sponsors to help support our students! This is a NEW extension of our program and we are looking forward to the opportunity to give more to our students!

Corporate sponsorship of the IMA is integral to the financial well-being of our operating budget supporting the many opportunities afforded our students. The IMA supports over $80,000 in annual expenses, including annual scholarships, marching band operating expenses, uniform care, new instrument/ equipment purchases, maintenance costs, travel opportunities, and more.

As a corporate sponsor of the IMA, there are many benefits your organization would receive, in addition to supporting our students. We hope you consider supporting our wonderful music program. Our students work incredibly hard each year and we hope to be able to continue to support their needs through generous donations such as yours.

How it works

1. Ask local businesses to support our program by directing them to our website OR handing them this letter!
2. Businesses will complete the form at the bottom of this page.
3. Upon completion, businesses will receive email confirmation.
4. They will be contacted by our business sponsor chairperson for details re: specifics pertaining to your sponsorship level (advertisement design, etc.). Artwork requirements
5. If paying via check, mailing address is:
   Instrumental Music Association
   Attn: Business Sponsorships
   PO Box 3535
   Easton, PA 18043

PLEASE NOTE: Any business sponsorships secured by students will result in 10% of that sponsorship going towards their trip contribution!

For more information, please visit our Sponsorship Website!

We are kicking off a new "daily dollars" fundraiser!

The idea of this fundraiser is students seek donations for a full month of dates (July). If students find someone to donate for July 02, that individual would donate $2. Likewise, if they find someone to donate for July 20, they would donate $20.

Many groups have recommended this fundraiser as an easy means of helping students reach fundraising goals. 50% of all monies received will go towards student contributions!

Daily Dollars Fundraiser Info Sheet - contains all the information you need to know about the fundraiser, what to turn in, etc.

Daily Dollars Log Sheet - use this to keep track of all your donations

Calendar - use this to note what dates you have sponsored. You can take a screenshot of this & X out each day that is sponsored!

HOW IT WORKS:

1. Get the word out!

1. Make calls and send emails to your friends and family. Even post on social media. Have your parents/ guardians post to their pages to help! Let people know this is a budget friendly fundraiser so just about anyone can make a donation, even your friends!

2. Keep track of your donations!

1. Mark them off on your calendar and make sure to keep up with your donations on your log sheet.

1. Cash OR check is accepted. All checks should be made out to IMA.

1. On the memo line: write student name - DAILY DOLLARS

3. Turning in your calendars

1. All calendars are due in the gray lockbox on August 01, 2023. Calendars can also be returned to:

Instrumental Music Association

Attn: Daily Dollars

PO Box 3535

Easton, PA 18043

1. What to return: Calendar, Log Sheet, & Donations collected
   
   
   
   

Questions? Reach out to Mr. Ballentine at ballentinec@eastonsd.org.

An EASY & EFFECTIVE means of fundraising! 100% of the amount fundraised goes to helping offset student contributions for our upcoming travel opportunities.

WHAT IS IT?
Participants can buy gift cards at face value. There is a percentage listed that you earn for every purchase. Gift cards are either instant download and/ or physical gift cards. You can then spend the gift cards as you would normally, knowing you helped fundraise!

HOW IT WORKS:

Click here to learn more about the program, create your account & begin fundraising! Friends & family can help fundraise anywhere in the country - it is a great way to get relatives involved who may not be able to participate in our normal fundraisers.

*If ordering Giant gift cards, please ensure you look for the logo below to use at Giant. Do not use any other logos, as they will not be able to be used at Giant.

The band app is used as an additional tool for communication (in addition to these newsletters). It is highly encouraged that every parent/ guardian join our band app for this year to stay up to date on events & important information within the program.

To join, please click on this link: https://band.us/n/aea39aNaH6b87

The Easton Area High School (EAHS) Instrumental Music Program has a long history of success. The program consists of nearly 380 students in grades 9 – 12 and encompasses marching band, three concert bands, three orchestras, two jazz ensembles, pep band, and pit orchestra.

Email: ballentinec@eastonsd.org
Website: www.eahsmusic.org
Location: 2601 William Penn Highway, Easton, PA, USA
Phone: (610) 250 2481
Facebook: facebook.com/eahsmusic
Twitter: @eahs_band