Exhibitor Prospectus

2019 HLA ANNUAL CONFERENCE

CULTIVATING 21ST CENTURY LIBRARIES: PRESERVING AND RE-INVENTING FOR THE FUTURE

2019 Hawaiʻi Library Association Annual Conference

November 9-11, 2019 Kōloa Landing Resort, Poʻipū, Kauaʻi

LOCATION

Hawai‘i’s incomparable beauty and friendly people are beckoning you to join library professionals from Hawai‘i and the Pacific for the region’s most popular library conference, the HLA Annual Conference. The HLA Annual Conference is the largest library conference in the region and is the only meeting that many librarians will attend. This is the best opportunity to reach Hawai‘i customers. The 2019 Hawai‘i Library Association Annual Conference will be held at the Kōloa Landing Resort, a full-service luxury resort located on the beach at Poʻipū on the island of Kauaʻi.

EXHIBITOR APPLICATION

Complete the HLA Exhibitor/Sponsor Contract and mail with full payment to HLA by August 31, 2019. Payment is not refundable after October 15, 2019. A $50 per exhibit space charge will be assessed on all refunds. Exhibit space includes:

  • Table, 2 chairs, identification sign
  • Conference program and attendee list
  • Listing in the conference program
  • Wifi and electricity
  • Meals for one representative
  • Parking for one vehicle
  • Registration for one representative

EXHIBITOR SPACE AND FEES

HLA directs conference traffic to the Exhibits by holding food events in the exhibits area and by scheduling no-conflict time for exhibitors. HLA reserves the right to make the space assignment on the basis of the date of signed contract and payment. Refer to the Rules and Regulations for Exhibitors for details.


Fees:

Regular rate: $800

Kamaʻāina rate (for organizations with corporate headquarters in Hawaiʻi): $500

Each additional representative: $200

EXHIBIT HOURS, INSTALLATION & DISMANTLING

Exhibits Open:
Sunday, Nov. 10 (10:00am-4:30pm), Monday, Nov. 11 (10:15am-3:45pm)

Installation: Sunday, Nov. 10 from 8:00am-10:00am. All exhibits must be ready for viewing by opening of the Exhibit Hall.

Dismantling: Monday, Nov. 11 at 2:30pm. No exhibit may be dismantled or removed before the scheduled dismantling time.

PRODUCT DEMONSTRATIONS

The Hawai‘i Library Association provides an opportunity for conference exhibitors to maximize their exposure and introduce their products to attendees at the HLA Annual Conference. Exhibitors have the opportunity to conduct 50 minute product demonstrations. The fee to hold a product demo is $250. Learn more

HOTEL ACCOMMODATIONS & SHIPPING

Kōloa Landing

808-240-6600

Make reservations by October 4, 2019 to get the discounted rate of $259 + $16 daily resort fee +14.96% tax.


Shipments will be accepted at the Center no earlier than November 7 and should be clearly marked with your company’s name. Ship to:

Kōloa Landing

2641 Poipu Road

Koloa, HI 96756

Attn: Sales Department

OTHER WAYS TO SUPPORT THE CONFERENCE

Be a sponsor!

Sponsorships support meal breaks. View the sponsorship information

  • Pueo Sponsor - $1000.00 and over

  • ‘Elepaio Sponsor - $500.00 - $999.00
  • ‘Amakihi Sponsor - $250.00 - $499.00


Contribute to the Silent Auction!

Donate items to our popular Silent Auction, which supports the conference and our scholarship funds. Your item will be identified with your company name on the auction item bid sheet and your company will be acknowledged as a Silent Auction donor in the online conference program and on the HLA website. Donation form


Advertise in the Program!

Submit a color or b&w ad. Ads should be in high-resolution jpg format and will be hotlinked to your website. Email ads to gsinclai@hawaii.edu.

Dimensions:

Full page: 7.5" x 10" $150

Half page: 7.5" x 5" $100

Quarter page: 3.5" x 5" $50

ABOUT HLA

The state of Hawai‘i has all types of libraries:

67 special libraries

1 public library system with 51 branches

20 college & university libraries

390 school libraries

HLA members work in all types of libraries:

36% Academic libraries

12% Public libraries

22% School libraries

19% Professional library schools

8% Special libraries

3% Other

MORE INFORMATION

Gwen Sinclair, Exhibits Coordinator

University of Hawai‘i at Mānoa Library

2550 McCarthy Mall

Honolulu, HI 96822

Phone: (808) 956-2549

Email: gsinclai@hawaii.edu


Brian Huffman, Exhibits Committee

William S. Richardson School of Law Library

Phone: (808) 956-2599

Email: brhuffma@hawaii.edu