Just like you, we must conduct business at 23rd District PTA - and that includes YOU!

You are invited to attend the 23rd District PTA General Association Meeting!

Please join us on August 19, 2021!

When: Aug 19, 2021 07:00 PM Pacific Time

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZUocu-rqTIiGteHFl8y1JKiZ85srJGrNUau

After registering, you will receive a confirmation email containing information about joining the meeting.

We are asking all attendees to register via Zoom for this meeting. Simply click the link, and follow the directions, and we will see you on August 19, 2021!

We look forward to seeing you there!

23rd District PTA has brand-new, attainable membership challenges, and units can win prizes for sharing their successes!

The challenge is simple: Have your principal and at least four teachers or staff members join your PTA for a chance to win!

Prize: A Red Ribbon Week prize pack from 23rd District PTA!

Check out upcoming challenges on the attached handout!

Meet the challenge? Contact Membership@23rdDistrict.org and let us know!

Don't forget! Year-end audits are now due!

Adopted year-end audits should be remitted to your council (if in-council) or district (if Out-of-Council) by no later than the end of August. A complete audit includes 3 things:

• Audit Report
• Audit Checklist
• Recommendations Page (if recommendations are needed)
  
  

All three documents, plus dates of adoption by your executive board and association

must be included for the audit to be considered complete.

Compliant audits should be completed by one of four ways, and anyone involved in the audit process should receive position and financial training to ensure they are familiar with PTA practices:

• An accountant or CPA, paid by the unit, to conduct the audit.
  
  
• An elected or appointed qualified auditor [A CPA or professional trained to conduct audits; however, does not need to be employed in that capacity at present]
  • This individual may not be involved in the handling or management of PTA funds.
  • This individual is elected as an officer, or appointed by the Executive Board as a while, and not just the president.
    
  • This individual is ratified by the General Association and included in the minutes.
    
    
• An elected or appointed* auditor [unqualified]
  • If the auditor is unqualified, an Audit Review Committee is required to review the audit after completion by the auditor.
  • Anyone completing the audit may not handle or manage PTA funds in any capacity.
  • The Audit Review Committee must include two or more people, and may include the auditor; however, the majority of those serving on the committee should not be check-signers, nor should they have handled or managed PTA funds.
  • The Audit Review Committee (and the auditor, if appointed) is appointed by the Executive Board, and not the president, then is ratified by the General Association and included in the minutes.
    
    
• An appointed audit committee
  • If the unit does not have an elected or appointed auditor, an Audit Committee may be appointed to complete the audit (this is different than a review committee.). In this instance, a committee of two or more is elected or appointed* to complete the audit.
  • The committee must include two or more people, none of whom may be check-signers, and none of whom have handled or managed PTA funds.
  • *appointed by the Executive Board, and not the president, and then ratified by the General Association and included in the minutes.
    

If units chooses to pay a professional auditor, please ensure that the auditor is

familiar with non-profit organizations - preferably with PTAs specifically.

Meeting minutes must reflect who will be doing the audit, and when the audit was adopted.

When the audit is adopted by the Executive Board and General Association (with dates recorded), upload the the audit documents to myPTEZ or forward to your council (or district, if OOC.).

Audits are required twice a year for insurance purposes, and should be completed within two weeks of the close of period.

Have questions? Need Help? Contact your council or 23rd District PTA. We are all here to support you!

Kaylene Dalke, 23rd District Auditor

auditor@23rddistrict.org

August Advocacy Ribbon Challenge

Purple Ribbon Month

“No Kids Left in Cars”

Kaitlyn Russell was a six-month old from Corona who tragically passed away after being left alone in a parked car for more than two hours.

Learn more about her story and Kaitlyn’s Law by visiting

https://riversideca.gov/rpd/resources-forms/kaitlyns-law

Post or Email a picture of purple ribbons, posters, etc. that PTA has provided on your campus!

Email your entries to Advocacy@23rddistrict.org on or before September 5, 2021

January

• 2 - Mark Twain Elementary PTA
• 4 - Tahquitz High School PTSA
• 5 - De Anza Elementary PTA
• 10 - River Heights PTSA
• 14 - Sunnyslope Dinos PTA
• 15 - Eleanor Roosevelt PTSA
• 17 - Bella Vista Middle School PTSA
• 17 - Callie Kirkpatrick PTA
• 18 - Earl Warren Elementary PTA
• 19 - Abby Reinke PTA
• 19 - Polytechnic High PTSA
• 21 - Patricia Beatty Elementary PTSA
• 21 - Shivela Middle School PTSA
• 23 - Western Center Academy PTSA
• 25 - Anna Hause PTA
• 27 - Edward Hyatt World Language Academy PTA
• 28 - Temescal Canyon High PTSA
• 29 - Magnolia Student Center PTSA
• 30 - Riverside Council of PTAs
• 30 - Tournament Hills Elementary PTA