Academic Affairs Brief 01.21.22

Faculty + academic staff weekly updates

SPECIAL ACADEMIC AFFAIRS BRIEF FOR SPRING 2022 START

The Academic Affairs Brief now includes new sections and a new look for the new year! In light of the announcement of the Spring 2022 semester's two-week virtual class start (see email), this is a special issue highlighting FAQs with important information and resources for faculty to know for planning and preparing for the new semester.

Important Upcoming Dates

  • Classes Fully Virtual Mon, Jan 17 thru Fri, Jan 28

  • Add/Drop - Mon, Jan 17 thru Fri, Jan. 21

  • Enrollment Verification - Mon, Jan. 24 - Tue, Jan. 25

  • In-Person classes begin Mon, Jan. 31

Dates for Enrollment Verification

Faculty will complete enrollment verification for their courses 01/24 - 01/25 in WebAdvisor (Monday or Tuesday of Week 2). All faculty should keep track of attendance for the first two weeks in order to facilitate your ability to complete enrollment verification. Champlain College must verify the enrollment of all students in order to properly distribute financial aid money.

Academically related activities other than class attendance can qualify for verifying enrollment. Please read the instructions to understand what qualifies. Instructions for Enrollment Verification

Contact the Registrar’s Office with any questions registrar@champlain.edu.

This Brief Includes:

  • COVID-19 Updates

  • FAQs for Spring 2022 Re-Opening

  • Events + Special Programs

    • Martin L. King Jr Day/Week 2022

  • Canvas + Academic Technology

    • O'Reilly Ebooks Linking Update

  • Curriculum + Assessment Info

    • Internship Waiver Form

  • Professional Development Opportunities

    • CLT Calendar of Events

  • Academic Support for Students

    • Smart Space Newsletter

    • Student of Concern Report Form

    • Student Experience Grant

  • Champlain In The News

  • Academic Calendar Spring 2022

COVID-19 Updates


  • Champlain will begin transitioning the Burlington campus to a full on-campus teaching and learning experience on Mon, Jan. 31. Faculty have the option to hold their classes in-person or virtually on Mon, Jan. 31. On Tue, Feb. 1, all classes will resume in-person. See "Confirmed Return-To-Campus Schedule" email sent on Fri, Jan. 21 with more details.

  • The College has purchased KN95 and surgical masks for distribution to faculty, staff, and students while supplies last. We do expect supplies to run out, so please have your own masks ready to use and supplement as needed. We plan on providing three KN95s to those in student-facing roles and making regular disposable masks available at building entrances. Faculty should contact their Operations Manager to obtain their KN95 masks. Staff should contact their supervisor who will send requests for masks to Nic Anderson. Students should contact the Student Health Center.

  • Check your email for a message from Sentry MD (champlaincollege@sentrymd.com). This is the service we are using to collect employee vaccination and booster documentation from employees. Please submit your (1) SentryMD Authorization Form and (2) vaccination/booster documentation by Fri, Jan 21.

  • Almost 700 students have moved back to campus this semester. Students submit a negative test (PCR or Rapid Antigen) prior to arrival and get a PCR arrival test within two days of their move-in date. Our dashboard is updated.

  • Students coming back to campus on Sun, Jan. 30 must submit a negative PCR test prior to their arrival and get a PCR arrival test on Sun, Jan. 30.

Click on the blue Covid-19 Dashboard bar above to see updated information.

Employee COVID-19 Reporting Form

Employees should utilize this form to notify the College they have tested positive for COVID-19 or been identified as a close contact by a primary care provider or health entity such as the Vermont Health Department.

Will faculty need to notify new students who added their courses during the add/drop period with instructions on how to join their virtual classes?


Yes. Since students may be adding classes at any point until Fri, Jan. 21, faculty should continually check their Canvas rosters and reach out to new students with information for how they can virtually join the class.

Are faculty permitted to teach virtual classes from classrooms/labs on campus the first two weeks of the semester?

Yes. If you plan to teach from campus during our virtual instruction period, please send an email to Champ Support(champsupport@champlain.edu) with; the course section, the room number and the times your class meets, and any specific needs. This will allow Champ Support to ensure that the technology in your room supports virtual instruction. In some cases, Champ Support in collaboration with the Registrar will help you have access to a different room with better technology where appropriate.

Will Zoom licenses be available for virtual instruction?

Only on a limited basis. If Google Meet or InSpace doesn’t meet instructional needs, faculty should communicate with their Division Dean. Zoom licenses are only available by special request with the approval of the Provost Office and Information Systems, so requests should go through the Dean.

How should faculty best prepare to teach for the Spring 2022 semester?



  • The CLT has prepared a set of questions, which is geared toward people who have taught virtual classes before and would like a way to “self-check.”
  • If you are new to teaching virtual classes and want a more comprehensive overview, explore this CLT article on getting started.
  • The CLT is offering Pre-Semester Workshops.
  • For 1:1 course design and instructional practice support, please make an appointment with Rebecca Mills or Caroline Toy.
  • For Canvas support, please email clt@champlain.edu.

What classroom technology resources are available for delivery of virtual courses?

  • Media Services is conducting an audit of classroom equipment to identify classrooms specific to webcam/microphone and computer issues. Reminder: when you have any issues with the technology set-up in specific classrooms, please submit a Champ Support request.

  • If you have concerns about your own equipment or Internet access for teaching remotely, please contact Champ Support (email: champsupport@champlain.edu or phone: (802) 860-2710). Please be aware that for in-person support or for picking up equipment you will need to schedule an appointment.

  • Platforms for teaching courses virtually can include Google Meet and InSpace for free. Requests for use of Zoom will need to be submitted to your Division Dean.

Will classrooms/labs be open for students and faculty starting 1/17?


  • Faculty will have access to classrooms and labs if they need to conduct their classes from these rooms. Champ Support is auditing the equipment in classrooms to determine which are ready for remote instruction. A plan will be in place to allow you to teach in a different room if your classroom does not have the necessary equipment.

  • Students will have access to computer labs to work on projects and assignments.

  • Faculty can teach remotely from classrooms and work from their offices beginning Mon, Jan. 17.

  • The Rental House will be open 8 a.m. - 6 p.m. Mon - Fri starting on Mon, Jan. 17.

What resources are available that can be accessed remotely through the library?

  • The library team can create digital course reserves of assigned class readings if students do not have access to their textbooks. Please reach out to Sarah Camille Wilson at swilson@champlain.edu if you will have required text readings the first two weeks of the semester and have students that need access.

  • Faculty are encouraged to work with the librarians if you need additional library resources to support your courses during virtual learning. We have a vast collection of streaming video, databases, and e-books.

  • Students can also use the library for virtual learning. We have 11 study rooms that can be booked in advance, as well as many other open workspaces for students to use.

What academic support is available for my students who are either on campus or remote?

  • All students can access 115 hours of free tutoring each week in 11 different subject areas in-person starting on Sun, Jan.30. For more information or to make an appointment, click here. Students can meet with a tutor virtually before Sun, Jan. 30 by contacting lbruneau@champlain.edu to schedule a visit.

Will student employees be able to work on campus 1/17-1/28?

Yes, student employees can resume their regular assignments starting the first week of the semester and must continue to follow COVID safety protocols.

Martin L. King Jr Day/Week 2022

The Office of Student Affairs, Diversity & Inclusion is planning programs and activities in recognition of Martin L. King Jr Day/Week 2022. Many of the MLK Jr programs will be virtual for the first two weeks. The confirmed MLK events are now uploaded to The View and are easiest to view under the filter "Cultural Programming." Each event title begins with "MLK Week:" to make them easy to find.

If you are planning MLK Jr events and would like them promoted on The View, please submit them to The View Events using this form. When submitting please note that your event should be advertised as part of MLK Week.

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O'Reilly Ebooks Linking Update

The authentication model for accessing O'Reilly ebooks and videos has changed. It now follows the same authentication process as the Library's other resources. If you are a faculty member who uses O'Reilly links in Canvas, please contact jmattera@champlain.edu for updated linking. For more information about logging in, check out the Library's EBooks Guide.

Internship Waiver Form

Faculty are reminded to complete the Internship Waiver Form if they have students in in-person internships, field experiences, and student teaching experiences. FORM Contact Laurel Bongiorno with any questions.

CLT Calendar of Events

Please join us for CLT events! These events are open to all Champlain College faculty (full- and part-time) and academic staff. See your Champlain calendar for invites with additional information.

Smart Space Newsletter

The latest newsletter has info on hours of operation, tutoring services, coaching opportunities, faculty collaborations, and more! For more information, visit here.

Student of Concern Report Form

Faculty are encouraged to support students experiencing academic challenges by submitting the Student of Concern Report Form (SCART). Faculty can identify specific academic concerns including excessive absences, failure to complete assignments, poor test scores, quality and/or content of written work, suspected learning disability, inappropriate classroom behavior, and/or needs academic coaching. The reports are reviewed by Student Affairs and Academic Affairs staff that now includes Roz Whitaker-Heck, Associate Provost for Academic Affairs, in addition to Lauren Bruneau, Director of Academic Support & Coaching Services. Please reach out to Dr. Roz or Lauren if you have any questions about the SCART process.

Student Experience Grant

Faculty and staff are invited to apply for the Student Experience Grant, supported by the John W. Heisse, Jr. M.D. Endowment Fund, for creating meaningful experiences for students. The fund can be used to foster student engagement for co-curricular opportunities in international travel, retreats, conferences, fees for service trips, and other similar experiences. Deadline/How to Apply: The deadline is Mon, Jan. 24. Proposals can be submitted via this online application form. (https://forms.gle/nuBJT8jvMhWuwCHo9)

  • Champlain's COVID plans and protocols were included in WPTZ, WCAX, and other outlets in round-ups of health and safety protocols at Vermont colleges/universities. We were also included in Seventeen's list of colleges that require COVID-19 vaccines and boosters.

  • Students who make the Deans’, President’s, and Trustees’ Lists often get promoted through their hometown papers. Here’s an example highlighting senior James T. Fox in the Charlotte News.

  • An article in IGN SEA on Pupperazzi, the latest game from Sundae Month, mentions the studio’s Champlain College founders.

  • Vermont Business Magazine published an op-ed by Lisa Ventriss on the Stiller School as Vermont's oldest, continuously running business school.

  • Articles highlighting Champlain students, alumni, and current or former professors include a Seven Days profile of former faculty member Tim Brookes; a Seven Days newsletter mention of Carolyn Fox, a Champlain College grad who is now editor and special publications manager and employee-owner of Seven Days; WCAX's Made In Vermont segment on Champlain grad Ongyel Sherpa who started his company, US Sherpa, as a class project; and a VPR/NPR feature on multilingual liaisons helping refugee students in Vermont, quoting Champlain junior Bibek Gurung.

01/17 - Spring 2022 classes start

01/17-01/21 - Add/Drop Period

03/06 - Midterm Grades Due

03/14-03/18 - Spring Break

03/28-04/8 - Registration for Summer

04/08-Last Day to withdraw from a course or the College

04/27 - Deadline for incomplete grade requests

04/29 - Deadline for medical withdrawals

05/02-06 - Finals Week

05/14 - Commencement

Religious Holidays Calendar

Thanks to the Faculty Senate Academic Affairs Committee and the Campus Climate, Culture and DE&I Committee for producing a calendar that lists religious holidays that fall during our semesters. Click on the blue bar to see the calendar.