Google Training
RISD Elementary Counselors
Google Drive = Filing Cabinet
FILING CABINET DRAWERS
- My Drive = any file you create or add to Google Drive
- Team Drive = a shared space for files where users of the space can access documents without having to share them
- Shared with Me = files belonging to another person shared with you
Google Docs
Google Docs
- Docs = Word
- Sheets = Excel
- Presentations = PowerPoint
Google Forms
- Survey's
- Quizes
Google Drawing
(we didn't cover this)
- Drawing = Paint (in MS)
Sharing
Share
You can share from inside the document you are working on by click on the blue Share button located in the top right hand corner.
Share settings
You can give specific people certain types of access to your files.
- Edit - full access to your file
- Comment - view the document and only leave comments
- View - view the document (they can save it, print it or download it)
You have the ability to take away the save/print/download options for files by checking the box at the bottom.
Document link (URL) sharing
You can also share files via a URL (www.) link but you have to set the link permissions.
- Public on the Web - anyone on the internet can search and find your file
- Anyone with the link - if you send the link out anyone can see the document without logging into a Google Account
- Richardson ISD - anyone who is logged into the RISD Google account can search and find your document
- Anyone in Richardson ISD with the link - anyone who is logged into their RISD Google account that has the link to the document
- Specific people - the list of specific people you have shared the document with
Google Drive Icons
- Paper Clip : file URL
- Person w/Plus: share the file
- Eye: preview the document
- Trash can: remove/delete a file
- Drive icon w/Plus: add to My Drive (this icon appears in the "shared with me" file cabinet
- Open with: program to open the file you have highlighted
- Add star: favorite the document and put into a "starred" file
- Rename: rename a file
- View details: a list of activity for the file
- Make a copy: copy the file you have highlighted
- Download: download a copy to your device
RISD Library Media Services
Email: risdlms@g.risd.org
Website: https://libraries.risd.org
Location: 701 W Belt Line Rd, Richardson, TX, United States
Phone: (469) 593.0738
Facebook: facebook.com/librariesinrisd
Twitter: @librariesinrisd