TUSD Robotics Tournament

Information for Teams and Coaches

Welcome to Our Tournament!

We are very proud to be an official VEX event partner and hope that we will provide an enjoyable experience for all of the students, coaches, and families. This is an official tournament and we will send several teams to the CA State VEX Robotics Championship from this event.


It is extremely important that all students and coaches read through this information carefully and come prepared to the event.

Saturday, Jan. 26th, 7:15am-4pm

11555 Culver Drive

Irvine, CA

Event Facilities

The tournament will be held in the Gym with 2 game fields on the floor and bleachers for viewing and a Robot Skills field off to the side. The pit stations and practice field will be set up in the Mulit-Purpose Room (MPR) located next to the Gym.


ONLY 2 team members will be allowed to enter the game field area for matches. All other team members, coaches, and family members must view from the bleachers and must remain behind the caution tape.


No food or drink is allowed in the Gym but it is OK to have food or drink in the pit area in the MPR.


Each team will be provided a table with one outlet at the end of an extension cord. You will need to bring your own power strip.

Parking

There is parking in front of the school. If the parking lot becomes full, follow the signs to park behind the gym on the outdoor basketball courts.

Event Schedule

7:15 am Doors Open

7:30 am Team Check-In / Turn in Notebooks
7:45 am Robot Inspections Begin
8:45 am Team Meeting in Gym
9:00 am Opening Ceremony
9:15 am Qualifying Matches Begin
11:30 pm Lunch
12:00 pm Qualifying Matches Resume
2:15 pm Qualifying Matches End
2:30 pm Finals Matches Begin
3:00 Closing Ceremonies and Awards
3:15 pm Event Ends
3:15 -4:00pm Clean Up


Each team will participate in 5 qualifying matches. We run a 2-minute cycle between matches. In order to run this tight of a schedule, teams must check in to the Queuing table 2 matches prior to their match. Teams will set up on the field during the match prior to their match with the assistance of two referees.


Once the head referee arrives at the field for the upcoming match, teams must be ready to play.

Lunch & Snack Bar

A snack bar will be set up in the entrance of the MPR beginning around 7:30 am and closing around 2:30 pm.


$5 lunch tickets will be sold at the snack bar table until 9:30am that will include a slice of pizza, chips or salad, cookie and a drink. Lunch will be served at 11:30 am.


Students or teams are welcome to bring their own lunch and snacks to the MPR.

Pit Area

The pit area is located inside of the MPR in the building next to the gym. This is where students will repair robots and use the practice field.


Please bring your safety glasses, spare parts, tools, batteries, chargers, programming cables, and laptop. We will have free Guest wi-fi available the day of the tournament.


Please be considerate of the time you spend on the practice field. All teams should get a chance to use the field and this will be monitored.


Feel free to bring your own practice field!

Judging

In order to be eligible for most awards, teams will need to sign up for a time slot to be interviewed. Interviews will take place inside of a room next to the pit area. Teams should be on time for their interviews with their robots and any display boards that they might have created to help explain their designs to the judges. Please sign up for the interview time slot early in the day as all interviews will be completed before lunch.


If a team has created a video for the STEM Research project, please email the link to the project by 6 pm the night before the tournament to Cari Williams at cwilliams@tustin.k12.ca.us.

Team Check-In

The check-in table will be located at the entrance of the MPR. Teams who would like to qualify for the excellence or design awards must turn in a notebook to the check-in table by 8:15 am. All teams must check in by 8:30 am or they will be dropped from the qualification match schedule.

Robot Inspections

Please use the robot inspection checklist below to make sure robots meet all the criteria and constraints as described in the game manual. Robots that do not meet the specifications will not be allowed to participate in the event.


Robot Inspection Checklist

Consent Forms

Please have all students complete and have signed by parent or guardian:


VEX Release Form


We encourage you to complete the consent forms electronically this year. Once your consent forms are uploaded, they are good all season for every event.


REC Foundation Electronic Consent Forms


We will also need a TUSD Video Release signed as we will be taking pictures and video that may be posted online. Please have all students also complete and sign the TUSD Photo/Video Release form below.


TUSD Robotics Video Release

Sportsmanship

We take great pride in the level of sportsmanship displayed at TUSD tournaments.


Please help us keep our tournaments an enjoyable experience and be respectful to all who attend. Our volunteers are very appreciated and we expect that they will be treated with the utmost respect.

Refrees and Rulings

Please come prepared and understand the rules for the game "Next Level". The referee training videos may be useful to help prepare teams for the competition.


Referee Training Videos


Understand that the head referees rulings are final. We will not use video replay to analyze matches. If you find that the referees have inaccurately scored a match, you must ask for a recount before robots are moved from the field. Once robots have been removed from the field, the scores are final.


We appreciate your cooperation! Thank you

Swapping Out Teams

A quick warning in advance, there will be no swapping out teams the day of the event. If you have a team that is unable to participate and want another team to take their place, please email Cari Williams at the email address below by 6 pm the night before the event.


Thank you!

We are looking forward to hosting this event. See you soon!

Please email any questions to Cari Williams at cwilliams@tustin.k12.ca.us