Word 2016

Quick Start Tutorials

Word 2016Quick Start Tutorials
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What is Word?

With Word on your PC, Mac, or mobile device, you can:


  • Create documents from scratch, or a template.

  • Add text, images, art, and videos.

  • Research a topic and find credible sources.

  • Access your documents from a computer, tablet, or phone with OneDrive.

  • Share your documents, and work with others.

  • Track and review changes.

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Create a Document

  1. On the File tab, click New.

  2. In the Search for online templates box, enter the type of document you want to create and press ENTER.


Tip: To start from scratch, select Blank document. Or, for practice using Word features, try a learning guide like Welcome to Word, Insert your first table of contents, and more.

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Add and Format Text

  1. Place the cursor and type some text.

  2. To format, select the text and then select an option: Bold, Italic, Bullets, Numbering, and more.

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Add Pictures, Shapes, SmartArt, Chart, and more

  1. Select the Insert tab.

  2. Select what you want to add:

  • Tables - select Tables, hover over the size you want, and select it.
  • Pictures - select Pictures, browse for the picture you want, and select Insert.
  • Online Pictures - select Online Pictures, search and choose the picture you want, and select Insert.
  • Shapes - select Shapes, and then select a shape from the drop-down.
  • Icons - select Icons, choose the one you want, and select Insert.
  • 3D Models - select 3D Models, choose from a file or online source, go to the image you want, and select Insert.
  • SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.
  • Chart - select Chart, select the chart you want, and select OK.
  • Screenshot - select Screenshot and select one from the drop-down.
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Save your document to OneDrive in Word

When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere - on your computer, tablet, or phone.


  1. Select File > Save As.

  2. Select OneDrive.

  3. Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also save to another location in the list, or Add a Place.

  4. Enter a descriptive name for the file, and select Save.

Design and Edit in Word

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Apply Themes

Themes add a professional look to your document.


  1. Select Design > Themes.

  2. Point to a theme to preview how it will look.

  3. Select the theme you want.

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Check Spelling and Grammer

Word marks misspelled words with a red squiggly underline and grammar mistakes with a blue double underline.


  1. Right-click the word.

  2. Select a correction, or select Ignore.

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Find and Replace Text

  1. Select Home > Replace.

  2. For Find what, enter a word or phrase to search. For Replace with, enter the new text.

  3. Select Find next, and then select:

  • Replace to replace the first instance, or
  • Replace all to replace all instances.

Collaborate in Word

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Share Your Document

To share a file from within Word:


  1. Select Share on the ribbon.

    Or, select File > Share.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

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Co-edit a Document

After you share your document, you can work on that file at the same time with others.


  1. For the best experience, work together in Word for the web and see real-time changes.

  2. Under Share, you will see the names of who else is also editing the file.

  3. Colored flags show you exactly where each person is working in the document.

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Track and Review Changes

  1. To track changes, select Review > Track Changes.

  2. To review changes, place the cursor before a change and select:

  • Accept to keep the change, or
  • Reject to remove it.
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Technology Inventory Specialist / Administrative Technology Trainer

Vanessa Y. Arredondo

Email: vanessa.arredondo@gccisd.net
Location: 5950 North Main Street, Baytown, TX, USA
Phone: (281) 707-3338