The superior search engine for professional rating surveyors

Following the introduction of Rates Retention on 1st April 2013 it has never been more important for Local Authorities to manage growth and potential loss of business rate revenue

RatesData is a new service, designed for use primarily by professional rating surveyors, which allows easy searching of VOA non-domestic rating records. It is faster, cheaper and simpler to administer than anything else currently on the market.

Particular advantages to Billing Authorities

  • Access to your own and up to 4 adjoining BA areas
  • Summary Valuations, Full rating List history from 1995 to 2010 Lists
  • Easily find hereditaments that have remained unaltered in rating Lists 1995 to 2010
  • Inspectors have access to summary valuations whilst out on site - with a suitable internet enabled device
  • Maximise opportunities for growth in collections
  • Identify potential volatile hereditaments
  • Assemble data so that you can establish the likely impact of Material Change reductions for wide scale reductions - such as oversupply - on local shops, industrials, offices and other classes of hereditament
  • Conduct more powerful searches, using our intuitive search engine
  • Receive ready-made technical analysis, updated weekly, for identifying potential re-assessment opportunities
  • Download results, either as reports, or in spreadsheet format
  • Reduced subscription costs
  • Further savings by reducing on-site IT support virtually to zero

Always up-to-date

The VOA merges data contained in its alteration schedules with the main rating lists approximately every two months. The updated lists are available on RatesData within 24 hours of publication. Alteration schedules are released weekly, and these are usually available on RatesData by 8am on the day of publication.

No CDs or disks.

All processing and data retrieval is done on our servers at Manchester. No software is installed at your end – all you need is a Windows computer with internet access, either at the office, at home, or on the move.

Fast information retrieval

Rating records are first identified by a primary search, and this initial selection can then be refined by secondary searches, based on an extremely comprehensive range of search parameters.

Reports and downloads

Data retrieved can be downloaded, either in the form of printable reports or in spread sheet format, and we also provide a selection of analytical reports, updated weekly, which are based on changes made in the latest alteration schedules.

Fast, free support

Should you encounter a problem, a telephone call to our support desk will allow an engineer to view what is on your screen and provide immediate assistance. This service is included in the licence fee.

Free updates

The features and functionality of the RatesData system are under constant review. All software updates during the period of your contract are made available to you automatically. No installation is required on your part and the cost is included in the licence fee.


Although access is via the internet, RatesData is not a browser based system and is highly secure. Everything is thoroughly password-protected and all data transmissions are encrypted.

Analytical Reports

Every week, usually on a Wednesday at about 5.30am, the VOA publishes its Alteration Schedules. We aim to have these downloaded and analysed by 8.00 am, ready for you to view using our analytical reports. The reports show such things as

  • tone changes
  • scheme changes
  • potential Material changes
  • deletions
  • reductions to zero

allowing the surveyor to maximise opportunities for adjusting liability to business rates.

Tribunal and Court Decisions

Our database allows access to more than 20,000 Valuation Tribunal decisions, and to over 200 decisions of the Lands Tribunal and Upper Courts. If you are conducting original research, the entire library can be searched for individual words and phrases, and the relevant cases identified, all in a few minutes.

On average, 35 to 40 new Valuation Tribunal decisions are added to the system every week, with all previous-week's decisions being available for examination at start-of-business on Monday mornings.

Bulk Downloads

If you have a requirement to download a large number of rating records, for local analysis or for use with document-processing software, our bulk-download facility will be of particular interest. It allows you to select exactly the data fields you need, sorted as necessary, in a format to suit your system. If you do this on a regular basis, you are able to save your original settings in the form of templates, any of which can be called up on future occasions with just a few mouse-clicks.

For all but the very largest Billing Authorities, RatesData has the capacity to export every single record for the entire BA, including rating list entries, valuation summaries, summary sub-tables (such as line items, car parking, itemised adjustments, etc.), plus fully itemised alteration-schedule data which has not yet been incorporated into the VOA's tables.

Looks interesting - how do I get more information?

We have prepared a 30-minute demonstration, which can be viewed in your office and is carried out live, over the internet. It takes the form of a conducted tour of the system, and is usually followed by a question-and-answer session. All you need for a one-to-one demo is a Windows PC with internet access. Call us on 0845 301 6470 to discuss suitable arrangements.

RatesData Limited, PO Box 224, Newport, Isle of Wight, PO30 9EW. www.ratesdata.com