LEA: TIVA SSSI JANUARY 2024
ESC Newsletter
District Updates
T4PA Federal Programs
NEW - T4PA + School Safety Calendar | Due Dates
Have you ever wished you had a list of due dates that come around in cycles all in one place? Here it is! Every attempt has been made to include relevant dates, reminders, applications, reports, etc. relevant to Title IVA and School Safety cycle requirements. Bookmark the link so you can easily reference it for up-to-date news. Please email tvsi@esc14.net if you feel there is a needed addition.
All LEAs receiving T4PA Funds
All LEAs that received Fiscal Year 2022 and/or 2023 Title IV, Part A, Subpart 1, program funds are required to report data in the Federal Compliance Division (FPC) WorkApp Smartsheet, even if 100% of the LEA’s Title IV, Part A, allocation was used for REAP and/or Funding Transferability option(s).
Use of TIVA Funds that Could Impact TIVA - Student College Prep Assessments
Student college prep assessments are an allowable supplemental activity with TIVA funds. However, if an LEA accepts a State reimbursement for eligible students’ college prep assessments (see TEA News Bulletin below), it may not use TIVA funds for the activity.
February 5, 2024 - TEA Completes Random Validation Documentation Review. Handbooks Overview | Training Slides | Training Video
March 18, 2024 - LEA contacts receive Random Validation Phase 1 Results through FPC RV WorkApp
Report Guidance
Venue: Westin San Antonio North | 9821 Colonnade Blvd. | San Antonio, TX 78230
School Safety Compliance
Behavior Threat Assessment Records Transfers
TAA Released December 14, 2023 on HB 3 Transfer of Students Records - Click Here
- New Record Transfer Requirements
- TREx Discipline Record
- TREx Threat Assessment Indicator and Record Transfer
- Guidance Video - PEIMS, registrars, TREx clerks, BTA
- TXSSC Guidance Checklist to transfer BTA records
Integrating K–12 Students With Disabilities Into School Emergency Management Planning
This fact sheet provides guidance on taking an inclusive and equitable approach to emergency management planning by considering and including the needs of students with disabilities.
How do I update AskTED district contact information?
Districts: Please submit the liaison information to your district’s AskTED administrator. Include the liaison’s name, email address and phone number.
Charter Schools: Please submit the liaison information to the TEA Charter School Division directly via (512) 463-9575 or CharterSchools@tea.texas.gov. Make sure you include the liaison’s name, email address, and phone number. This information will be added to the AskTED directory for you.
Texas School Safety Center Releases
- NEW Safe Gun Storage educator toolkit (DPS). TxSSC Flyer for parents.
- Safety Response Training - a new curriculum developed in partnership with Safe and Sound Schools and Advanced Law Enforcement Rapid Response Training (ALERRT), see webpage.
- Updated K-12 School Facility Audit Checklist
- NEW Utilities Toolkit - Visit the Toolkit
School Safety Funding
2023-2025 Safety and Facilities Enhancement (SAFE) Grant
Cycle 1: January 15 - passed - 2023-2025 Safety and Facilities Enhancement (SAFE) Grant, Cycle 1 eGrant Application. Questions? Contact Nick Davis (nick.davis@tea.texas.gov).
Cycle 2: January 31 - Superintendents must complete and submit a Compliance Analysis document located in the IDA Dashboard. To see the questions that will be asked, see this SAFE Grant Cycle 2 LEA Compliance Assessment PDF.
- Safety and Facilities Enhancement (SAFE) Grant Cycle 2 Information, TAA released December 14, 2023
School Safety Allotment Funds: February 12 - TAA - FY23 School Safety Allotment Data Collection Released January 4, 2024. The survey is open Friday, January 5th - Monday, February 12, 2024 by 11:59 p.m. When completing the survey, LEAs should only account for funds allotted. To successfully complete the survey, LEAs should gather and collect information related to all expenditures from their school safety allotment for the 2023 fiscal year. Link to FY23 School Safety Allotment Data Collection Qualtrics Survey To review requested information click PDF: FY 2023 School Safety Allotment data collection. For more information see Texas Education Code, Section 48.115 and our T4PA School Safety Allotment Funds.
Substance Use Prevention
NPR Article: Sesame Street Muppets help young kids affected by opioid epidemic
More videos for young children in the article.
Texas Say What! Action Summit Registration
The Texas School Safety Center is hosting several Say What! Action summits during the spring. Summits utilize service learning to train 6th-grade through 12th-grade students in effective tobacco prevention activities aimed at reducing the harmful effects of tobacco, nicotine, and e-cigarette use in Texas. Each summit also includes a local community action event which each participant receives community service hours for. View summit dates and register.
Fentanyl Awareness & Prevention
- Guidelines for Schools Reporting Opioid Antagonists Administration
- DSHS Required Reporting Forms webpage. These resources include links to prevention toolkits, standing orders, and more.
- Fentanyl Awareness Resources- Curated for School
- TEA Fentanyl Response Communications Toolkit
- Texas HHSC: Fighting Fentanyl
- TAA - Implementation of Fentanyl-Related Legislation, released September 21, 2023
- Substance Use Prevention Communications Toolkit for Youth 12-18
- Dead on Arrival - Opioid Fentanyl Awareness
- Texas A&M Health Opioid Task Force
Mental Health + Well-Being
Parent and Caregiver Resources
Texas Children’s Hospital’s Division of Public Health Pediatrics shared some amazing documents (English and Spanish) they created for parents and caregivers. Click Here
- Explaining suicide to children (adapted from AFSP’s guidelines)
- Explaining suicide attempt to children (adapted from AFSP’s guidelines)
- Parents’ guide to psych hospitals
- Level of Care (Houston and Austin areas) – this is updated every six months and will eventually be put on their website
TEA: 2024 Mental and Behavioral Health Webinar Series second Thursday of each month from Jan-June at 11– 12:30pm via Zoom. Registration. Upcoming webinars: February 8.
- After a Crisis: Helping Young Children Heal (En Español)
- Age-Related Reactions to a Traumatic Event (En Español; ASL)
- Helping Youth after a Community Trauma: Tips for Educators
- Simple Activities for Children and Adolescents
- Once I Was Very Very Scared (En Español) – children’s book
- Talking to Children: When Scary Things Happen (En Espanol)
- After the Injury—website for families with injured children
- Health Care Toolbox—website for pediatric health providers working with injured children
- Pause-Reset-Nourish (PRN) to Promote Wellbeing (En Español) (for responders)
SAMHSA has a Disaster Distress Helpline—call or text 1-800-985-5990 (for Spanish, press “2”) to be connected to a trained counselor 24/7/365.
Physical Health
DSHS: SHAC Website Updates
The School Health Advisory Council Guide for Texas School Districts is now available in Spanish. Both the English and Spanish versions can be found on the School Health Advisory Council webpage.
Managing Chronic Health Conditions in the School Setting
Asthma | Diabetes | Epilepsy | Food Allergies | Oral Health | Obesity
Promoting Healthy Behaviors
Nutrition | Physical Activity | Out of School Time | School Employee Wellness | Sleep and Health | Healthy and Supportive School Environments
Healthy Relationships
Recognizing and Responding to Teen Dating Violence Toolkit - TxSSC
Recognizing and responding to teen dating violence requires an awareness of the prevalence of dating violence, indicators of abuse in relationships, and steps to take if someone is experiencing dating violence. Dating violence is often overlooked due to preconceived ideas about what abuse looks like in relationships or the false assumption that it is not prevalent in young people's relationships. Section 1 begins with an overview of dating violence for all audiences. Subsequent sections are directed to school staff, parents, and students, each with information relevant to the specific audience. Click Here.
Personal + Community Safety
January is Human Trafficking Awareness Month
- MYTHS about human trafficking & You can do TEN THINGS to help stop human trafficking.
- Child Sex Trafficking: How YOU Can Spot It (see link for full NCMEC article)
- A child is in possession of unexplained large amounts of cash, prepaid cards, hotel keys, multiple cell phones or apps providing multiple cell phone numbers
- The child’s ID is being held by another person, or they do not have any ID
- Signs that the child has been coached when talking to people, letting others speak for them or looking at others before they speak
- Tattoos or branding the child does not wish to talk about, explain or did not choose
- Chronic homelessness, youth who are unstably housed or children who frequently run away
- Abruptly disconnects from family and friends
- Close association with an overly controlling adult
- Regular, unexplained school absences
Legal Guidance
- Each school shall post warning signs at conspicuous places reasonably likely to be viewed by all persons entering the premises (TAC §61.1053(b)). See TEA’s Human Trafficking Prevention website for more information and signage that can be used for this purpose.
- Human Trafficking must be included in required child abuse prevention and awareness training and related activities provided by the LEA. See TEA’s Texas Gateway Prevention and Awareness: Human Trafficking of School-Aged Children training module for more information to increase awareness in Texas schools.
- Parents, Caregivers, and Teachers: Protecting Your Kids
- Office of the Governor: Human Trafficking and Persons with Disabilities: Intersections and Opportunities for Prevention, Intervention, and Healing Webinar | Jan 31 | 11:30 am | Register Here
- TEA's Child Abuse Prevention and Awareness & Human Trafficking Webinar Series - Click Here
- TEA Human trafficking of School Aged Children Website - Click Here
- SchoolSafety.gov - Child Exploitation and Maintain a Safe Learning Environment
- Combating Human Trafficking in America's Schools
- Human Trafficking in America’s Schools: What Schools Can Do To Prevent, Respond, and Help Students To Recover From Human Trafficking (Second Edition)
- Student Discipline Virtual Professional Development Training: Student Discipline Professional Development Training for Administrators and PEIMS Personnel.
- TEA Discipline Reports by state, region, district, or campus level.
- T-Rex discipline system will transfer the last 5 years of PEIMs Discipline Records when a student transfers as of last week.
- TEA Discipline Website
- New PEIMS Info - Table 165 Discipline Action Codes - Marihuana, E-Cig, Controlled Substance
- Discipline Flowchart for Students Identified with or suspected to have a Disability Under IDEA
- COMING SOON: TEA Educator training series focused on addressing student behavior and creating a better school experience for students and educators.
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Rod Pruitt, Coordinator
Nancy Galle, Consultant
Dr. John Phillips, Consultant