Monthly Happenings: September 2019

Updates from IDOE's English Learner Team


2019-2020 Annual EL Directors' Meetings Resources

A big thank you to all the EL leaders across the state who were able to attend the Annual EL Directors' Meetings last month. And a special thank you to Lawrence Township for offering their wonderful space to host us once again. If you were unable to attend, or if you'd like to refer back to any of the materials or guidance presented during the two days, the Padlets for both days are available on our EL Professional Learning and Resources page. Included are the slides, handouts, links, and more.

Upcoming EL Leadership Meeting

Mark your calendars for September 24 from 10:00 - 11:30 a.m. ET, when we will be hosting our first EL Leadership meeting of the year via webinar. IDOE's EL team welcomes all EL directors and leaders throughout the state to attend EL Leadership meetings during the year. IDOE will share updates and resources, and participants will have an opportunity to network, collaborate, and provide feedback on pertinent topics. See the Indiana EL PD Opportunities Calendar for information on accessing the webinar. Registration is not required.

WIDA ACCESS Scores on Learning Connection

While the communities have been removed, Learning Connection will remain a source for WIDA ACCESS results for students assessed in Indiana. If you have a student enrolling in your school coming from elsewhere in Indiana, you will be able to view their past ACCESS results. Once logged in, go to the "Reports" tab > "Student Summary" > type in a student's STN and run report. ACCESS results will appear in a tab labeled "WIDA".

Please note that you will only be able to view student results in Learning Connection for those who have been successfully enrolled in your school or district. The data shown only reflects ACCESS administered in Indiana, not other states. In order to view, you will also need the correct permissions, assigned by your local Learning Connection administrator.


Individualized Grant Support

To better serve districts and schools with our communications and support, each LEA will be assigned an IDOE EL team representative for the upcoming grant application and review processes. This representative will be your point of contact for all things Title III, NESP, Immigrant Influx, and Refugee grants, as well as ongoing support with grant amendments and reporting. See a list of LEA grant specialist assignments in the table here.

NESP: Intelligrants Tips

Thanks to everyone for your patience and feedback with the first grant application cycle in the Intelligrants system! As with piloting any new system, there are kinks to work out and a learning curve involved, but all in all we are excited about the success of this first round, as well as the capability for more meaningful and efficient grant application, review, and approval moving forward. The system and our processes will continue to improve with each grant window as all parties become more familiarized with Intelligrants. Below are a few important reminders as grants are getting reviewed and executed:

Superintendent Sign-off: After your application has been submitted, and reviewed and approved by IDOE, there is a final step. The superintendent (or other “SubGrantee Administrator” in the system) has the opportunity to review the final submitted, revised application and “accept” the final version of the grant. This means IDOE has fully approved, so your superintendent will sign in, review if desired, and under “Status Changes,” apply the “Superintendent Approved” status. At that time, you’ll receive your award notification and the grant will be fully executed.

Distribution Requests: After the grant has been executed, the district can then request those funds. Distribution Requests are completed within the Intelligrants system, however must be done so by the Subgrantee Fiscal Agent role. Instructions on how to access the Distribution Requests can be found in the Intelligrants User Manual, attached below.

2019 English Learner Plans Due September 27

All Indiana school districts are required to submit an English Learner (or Lau) Plan for the 2019-2020 school year, which details how the federal requirements - in identifying, assessing, and providing services for English learner students - are being met. For all districts who are not completing a Title III application, the EL Plan must be submitted by September 27. All districts who are applying for Title III have already completed this as part of the application. You can find the EL Plan memo and template, as well as a video walk-through, within the EL Plan dropdown on our EL Policy and Guidance page.

2019 Title III and NESP APR, FER Now Available

The Title III and Non-English Speaking Program (NESP) Annual Performance Reports (APRs) and Financial End Reports (FERs) are now available. The 2018-2019 APRs for Title III, NESP, and Immigrant Influx are due September 30. The 2018-2019 NESP FER, 2017- 2019 Title III FER, and 2017-2019 Immigrant Influx FER are due December 31. Please see the 2019 Title III and NESP APR/FER Memo for information on how to submit these reports.

Active Grant Deadline Reminders!

Please make note of the following 2019 deadlines regarding outstanding English learner grants...

2017-2019 Title III:

  • September 15 - Amendment deadline
  • September 30 - Encumbrance deadline
  • December 15 - Reimbursement Request deadline
  • December 31 - Financial End Report (FER) deadline

2018-2020 Title III:

  • September 30 - Annual Performance Report (APR) deadline

2018-2019 NESP:

  • September 15 - Amendment deadline
  • September 30 - Encumbrance deadline
  • September 30 - Annual Performance Report (APR) deadline
  • December 15 - Liquidation deadline
  • December 31 - Financial End Report (FER) deadline

Test Label (TL) and Language Minority (LM) Reports

See below for important information on two upcoming EL-related reports...

  • Test Label (TL): The TL report generates bar code and testing labels for the annual WIDA ACCESS assessment. The report submission window is September 30 - October 14. Any EL student not reported on the TL, or those that enroll after TL reporting, will need to be added to the WIDA-AMS system and/or have their test booklet bubbled manually. See the TL Layout here.

  • Language Minority (LM): All non-English speaking and immigrant students are reported annually on the LM report. The new window for the LM report submission for this year and moving forward is October 1 - November 15. Please see the updated LM layout, language codes, and country codes documents in the LM tab of our EL Policy and Guidance page. We recommend checking your Reconciliation Report as soon as the window opens to allow yourself time to make any adjustments if needed!


EL PD Calendar for the 2019-2020 School Year

We have updated our Indiana English Learner PD Calendar to a new format, and it houses all current existing opportunities for the school year. We will continue to update the Calendar as new opportunities arise and highlight those that are just around the corner here in Monthly Happenings.

On our Professional Learning and Resources main page, you can also find resources from past EL Leadership and Directors' Meetings, external PD options, and WIDA eLearning information.

EL PD on the Horizon

There is a lot of exciting English learner-focused professional learning on the horizon this month, including two high-quality, local EL conferences. We hope you'll be able to take advantage! See additional details, descriptions, and registrations for each within the IDOE EL PD Calendar.

  • Sept. 25-26 - Scaffolding Language through Learning - The first of our WIDA-led, in-person sessions this year, this two-day workshop will be held in Noblesville and is intended for EL and classroom teachers. There are limited spaces available, and participation is limited to two per district.

  • Sept. 26 - Annual SIEC EL Conference - Held in Huntington, IN, this conference will feature Annela Teemant and Andrea Honigsfeld as keynotes, and will feature a variety of breakouts. Topics will include: rural schools and ELs, cultural proficiency, EL logistics for administrators, and more.

  • Oct. 2 or 3 - Annual WVEC EL Conference - Held in Lafayette, IN, attendees can choose to go to either day of this conference (content will be repeated). Tanny McGregor will be featured as keynote, and session topics will include: connecting content and language, co-teaching, engaging EL families, and more.

WIDA eLearning Offerings Now Available!

We are excited to announce the launch of WIDA Self-Paced eWorkshops. The workshops went live on September 1, and all Indiana educators with a WIDA portal login now have the opportunity to participate in six self-paced, on-demand eWorkshops free of charge. The topics of the six workshops, which vary in length, are:

  • Using the WIDA Writing Rubric
  • Leading for Equity: Classroom Walk-through
  • Classroom Educators: Engaging Multilingual Learners
  • Language for Learning in Mathematics
  • Doing and Talking STEM
  • Foundational Concepts for K-12 Educators

After logging into the secure portal, you should see a button labeled Free eWorkshops. If you have any questions, contact the WIDA Client Services Center at (866) 276-7735 or for assistance.

IDOE Dual Language Networking Day

On October 29, MSD Washington Township will host the annual IDOE Dual Language Networking Day. This is an event open to current DLI programs leaders and teachers, as well as for those interested in starting a program. This is always a wonderful opportunity for the DLI community to collaborate and share research, ideas, and successes. Please sign up here, and if you have any questions please reach out to Nicole Leach (


Indiana ILP Corner

It is encouraging to see so many Indiana schools already utilizing the Indiana ILP system! For those who have not and are interested and wondering how to get started, see below for information on gaining access to the system...

Public Districts: The EL lead at all public school districts and charters were sent login information this past spring. The EL leads can then create accounts for teachers and other staff members using IILP. If you are the EL lead in your district and did not receive this information, please complete this form to request access. if you are a teacher or administrator, contact your district's EL lead.

Non-public Schools: Non-public schools have access to the IILP system as well, however the process to get set up requires more behind the scenes technical setup. If you are a non-public school and are interested in using the system, please complete this form.

We will continue to share news and tips regarding the Indiana ILP system in this section monthly. Stay tuned for information on upcoming trainings for the 2019-2020 school year. In the meantime, IILP resources such as a video walk-through and a user guide can be found in our EL Policy and Guidance page under the IILP tab. For technical IILP questions, reach out to, and for policy questions you can contact a member of our EL team.

Secondary Collaborative Community Workdays!

The Secondary Collaborative Community is well underway after May's kick-off meeting! August's webinars on the topics of SLIFE and Newcomer students, differentiated instruction, credits/scheduling, and long-term English learners really set the baseline for November Workdays.

November Workdays

When: November 19 and 20, 9:00 a.m. - 3:00 p.m. ET (one hour lunch on your own)

Where: Indiana Association of School Principals (IASP); 11025 E 25th St, Indianapolis, IN 46229

Why: To draft guidance on the aforementioned topics and tackle underlying issues

Please contact Georgina Schneider or Nicole Leach to get registered for this day, review kick-off meeting materials, and/or review webinar materials.

Immigrant Family Safety

Families First is offering Immigrant Family Safety presentations at no cost to schools and organizations that serve immigrant families in Marion County. This presentation can be customized to the needs of the families that your school serves and can be provided to groups or individuals. The goal is to provide information about effective parenting practices to support families in preventing child abuse and domestic violence as well as awareness about U.S. cultural and legal issues newcomer families need to know to keep their families safe. For more information, contact Sandi Lerman, Community Educator, at; 317-644-7245.

INTESOL Artwork Competition

INTESOL has released a call for student artwork from Indiana K-12 EL students for their conference's annual Art Contest. The artwork can be in any medium, but should reflect this year's conference theme: Teachers as Leaders for Change. While there is no limit to the number of submissions a district can submit for judging, we request only one submission per EL student. All submissions are judged by the INTESOL board. Winners will be announced during the luncheon portion of the 2019 INTESOL Conference. All submissions must be received at by October 1, 11:59 p.m. ET.

If you haven't already, don't forget to register for the 2019 INTESOL Conference on November 2!

Indiana Refugee Series - Perry Township Schools

Perry Township Schools has a rich history of welcoming refugee and newcomer students. This summer they hosted summer school for all their English learner students (pictured: summer school grades 6-12). Their summer school is designed to enhance and enrich the learning of all language domains for ELs through authentic hands-on learning. The students went on a field trip later in the program to learn about conflict-resolution and working together as a team.

Dual Language Book Study

Why Dual Language Schooling by Virginia P. Collier and Wayne P. Thomas is a wonderful resource to promote the benefits of dual language education to parents, educators, and policy makers. This month we will highlight chapter one. This chapter provides the research rationale for implementing dual language. For example, although it is common knowledge that dual language closes the gap for ELs and language minority students, Thomas and Collier point out that it also closes the gap for students from low socioeconomic backgrounds, African American students, Title I-eligible students, and students with special needs. A key principle of dual language programs, which attributes to these gains across student populations, is that it is an enrichment rather than a remediation program, just one reason why the programs are growing across the country.

IDOE English Learner Team

Valerie Beard
Assistant Director of English Learners and Migrant Education Programs
(317) 232-0558

Nicole Leach
Dual Language Immersion and English Learner Specialist
(317) 232-0572

Adam Pitt
English Learner Specialist
(317) 234-7168

Georgina Schneider
English Learner Specialist
(317) 234-7785