Dear Winter Park Band families,

The day has finally arrived, it's Band Camp Eve! I'm very excited to see everyone return over the next few days and to get the chance to begin work on Goodbye, Yellow Brick Road.

This year, we will be providing each student a Winter Park Band water jug for use during marching band rehearsals and performances. The initial plan was to have those water jugs ready for Band Camp this week, but unfortunately our distributor sent us the incorrect color jugs. While the new order is on its way to school, we may not have them within the next couple days. That means each student must bring a water jug (at least 1/2 gallon recommended) to marching band until the new order arrives and is ready to distribute.

Fair Share Payment 1 is coming due on Wednesday, 7/27 - the second Wednesday of Band Camp. Families have the option to either pay the remainder of the Fair Share for the entire school year ($225) or make the first payment ($100) of the payment plan as listed on the 2022-2023 Band Financial Obligations Form everyone completed for registration. Also due 7/27 are payments for Marching Band Shoes (new/replacement, $38) and Extra Show Shirts (optional and available to Band extended families, $10/shirt). Students will be fitted for shoes during Band Camp. More information on extra show shirts below.

Physicals and ECGs: Thank you to everyone for your attention to the urgent message concerning clearance for marching band the past few weeks. If you have not submitted your physical and/or ECG to the Athletic Clearance website, please do so ASAP so you can fully participate in all the fun! If you have any questions, please do not hesitate to email both Mr. Smith and myself. I cannot stress enough that this needs to be completed by every Band family as quickly as possible so your student will be cleared before camp begins.

Looking forward to seeing Percussion and Color Guard tomorrow, adding the New/Incoming Marchers and Leadership on Tuesday, and putting the full 2022 Sound of the Wildcats on Wednesday! Don't forget your water jug and sunscreen!

Let's have a fun week!

Mr. Clemente

Band Camp is upon us! Where did the summer go?!

A quick thank you to the parents who helped with uniform fittings this past week and to Amanda Schaefer for her super-organizing and leadership skills to streamline what can be a cumbersome process. We've fitted about half the band for both concert and marching uniforms .. hooray! There will be a couple more fitting opportunities during band camp for those who were unable to make it last week, so watch your email and listen to your directors for that info.

We're still in need of parent volunteer help for Band Camp meals this coming week and next .. although these volunteer opportunities aren't the most glamorous volunteer jobs, they are soooo necessary in getting ALL of our kids fed (about 140 of them .. which is a lot!) and super easy! we have the need for three or more parents to assist specifically during these times:

• Tuesday, July 26 from 3:50pm - 5:30pm
• Thursday, July 28 from 3:50pm - 5:30pm
• Friday, July 29 from 11:20am - 1:30pm, and
• Friday, July 29 from 3:50pm - 5:30pm (of course, we'll all be here for the Booster Parent meeting and Preview show directly afterwards, so why not make an afternoon out of it?)

Sign up to help with meal serving here: https://www.signupgenius.com/go/10c0a4fadab22aa8-marching

And if you are able to provide a meal (or a grubhub gift card) for the Kerst family, as Angela Kerst remains in the hospital for treatment, please sign up here for that: https://www.mealtrain.com/trains/2ey74e

Dave Kerst's email (which was incorrectly listed in my last email regarding the Kerst Family meal train) is dkerst70@gmail.com or email me (dana@keepsakefloral.com) or Keith Gavin (keith@kgavin@sccands.com). We've got about 8 or 9 meal times left to fill out the schedule through the end of July.

Mark your calendars for the Booster Meeting and Preview Show on Friday, July 29 at 6:00pm. Hope to see some of you before that, serving meals and helping with uniforms.

Contact me or any of our board members with questions or concerns, you can find our emails at www.winterparkhsband.com/band-boosters.html. We're all looking forward to another great year of WPHS Band! Let's go!

Dana Adkinson

2022-23 Band Booster President

dana@keepsakefloral.com

cell: 321.217.3243

Monday, 7/18: Perc. & CG

• OCPS school breakfast available 7:30 - 8:30 AM
• OCPS school lunch available, or bring your own lunch

Tuesday, 7/19: New Marchers, Leadership, Perc., & CG

• OCPS school breakfast available 7:30 - 8:30 AM
• OCPS school lunch available, or bring your own lunch

Wednesday, 7/20 - Thursday, 7/21: All SOTW Students

• OCPS school breakfast available 7:30 - 8:30 AM
• Band Camp Meals served at lunch for those students who paid
• OCPS school lunch available, or bring your own lunch

Monday, 7/25 - Thursday, 7/28: All SOTW Students

• OCPS school breakfast available 7:30 - 8:30 AM
• OCPS school lunch available, or bring your own lunch
• Band Camp Meals served at dinner for those students who paid, or bring your own dinner

Friday, 7/29: All SOTW Students, Preview Show Day

• OCPS school breakfast available 7:30 - 8:30 AM

• Band Camp Meals served at lunch for those students who paid
• OCPS school lunch available, or bring your own lunch
• Dinner provided for all students

www.schoolpay.com/parent/mip/Meen

As a reminder, all SOTW students receive one Show Shirt as part of their Fair Share.

Monday, July 18

• Percussionists (Drumline & Front Ensemble) and Color Guard, 9 AM - 5 PM

Tuesday, July 19

• Incoming Freshmen, Leadership, Percussion, and Color Guard, 9 AM - 5 PM

Wednesday, July 20 - Thursday, July 21

• All SOTW students, 9 AM - 5 PM, both days

Monday, July 25 - Friday, July 29

• All SOTW students, 9 AM - 7:30 PM daily

Friday, July 29

• Mandatory Band Booster Meeting, 6 PM, Band Room
• Preview Show, 7:15 PM, D Lot Band Practice Field

PROCESS FOR ATHLETIC CLEARANCE

Step One
Obtain or print a physical copy of the EL2 Physical Form and OCPS Cardiology Report form.

Step Two
Take the Physical Form and OCPS Cardiology Report form to your physical and ECG appointment. These forms must be completed by the physician. OCPS will not accept any other forms for this process.

Step Three
Create an account at https://athleticclearance.fhsaahome.org/

You can create a separate account for each student in your home, or parents can create ONE account to manage multiple students.

1. Click the link above. Watch the video if you would like.
2. Click “Create Account”
3. Enter name of Parent OR Student (parent preferred) - whoever is going to complete this registration and upload process, and fill in the rest.
4. Click “Start Clearance Here”
5. Follow prompts:
   1. Select “2022-23” from drop menu
   2. Winter Park
   3. Sport: Select “Marching Band” AND any sport you might try to participate in
   4. Click “Next”
6. STUDENT INFORMATION
   1. Ignore "Choose existing student" unless you've already created an account and added students
   2. Enter student information in the prompts
7. PARENT INFORMATION
   1. Enter Information
8. MEDICAL INFORMATION
   1. Follow Prompts
9. SIGNATURES
   1. Student signatures
   2. Parent signatures
10. FILES
    1. Upload EL2 Physical form (three pages in one file) in the first blank
    2. Upload OCPS Cardiology Report form (one page) several blanks down on the page
    3. Upload ONLY the EL2 and Cardiology Report, you can ignore the rest of the upload boxes.

Step Four
Wait for clearance!

https://winterparkathletics.org/ecg-locations-and-information/

Includes All Sports, JROTC, Competitive Dance Teams, Marching Band and Guard

Monday, July 25 - Friday, July 29: Band Camp, All SOTW students, 9 AM - 7:30 PM daily

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Tuesday, August 2: Marching Band Rehearsal, 6 - 8:30 PM (first regular Tuesday night rehearsal)

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Tuesday, August 9: Marching Band Rehearsal, 6 - 8:30 PM

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Wednesday, August 10: First Day of School

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Thursday, August 11: Marching Band Rehearsal, 2:45 - 5 PM (first regular Thursday afternoon rehearsal)

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Friday, August 26: Home Football Game, 5 - 10 PM

Upcoming Band & Color Guard Payments

Band

• Wednesday, 7/27: Full Fair Share Payment OR Fair Share Payment 1: $225 OR $100
• Wednesday, 7/27: Marching Band Shoes (new/replacement): $38 fundraising credit cannot be used for this item
• Wednesday, 7/27: Extra Show Shirts (optional): $10/shirt fundraising credit cannot be used for this item

Color Guard

• Wednesday, 7/27: Full Fall Fair Share Payment OR Fall Fair Share Payment 1: $325 OR $100
• Wednesday, 7/27: Marching Band Shoes (new/replacement): $38 fundraising credit cannot be used for this item
• Wednesday, 7/27: Extra Show Shirts (optional): $10/shirt fundraising credit cannot be used for this item

Past Due Band & Color Guard Payments

• May 3: Band Registration Fair Share: $25

Viewing your Student's Financial Account in CutTime:

There is a direct link to CutTime in "Quick Links" on the band website.

To access Cut Time, follow these steps.

• Go to CutTime.net and click “SIGN IN” in the top right-hand corner.
• Enter your Username or Email and Password You are now on your profile, where you can access our calendar and handouts and files. Click “Update Info” tab to input or update contact information. Don’t forget to click “Update” when you are finished.
• Click the “Finances” tab to view financial statements.

We are very proud of our Operations side of the Winter Park Band. We have a dedicated group of parents that take the Winter Park Band & Color Guard to all their events. However, without the use of the large tractor trailer that transports our equipment to and from each marching band event and the small trailer for color guard the task would be next to impossible.

Through the years, the operations group has made many changes to the trailers to improve the functionality for the Winter Park Band. Historically, all of the monies have been raised through private contributions of a select groups of parents and through the Alumni Foundation. Because of this the need of a full fundraiser event to deflect the cost of the band operations was never really until now.

In effort to maintain our large trailer’s top-notch condition, we are planning to do some MAJOR repairs and improvements to the trailer that is now in its 15th year of service for WPHS band. Additionally, we need to either replace (preferable) the small trailer or make it road worthy again.

Some of the items on our list of improvements are costly, including:

• Repairing some minor damage to larger trailer
• Repainting the lower section of the large trailer
• Rewrapping the upper section of the large trailer
• Replace wheel bearings on front axle
• Moving the back stairway to the back of the trailer
• Replacing or repairing the small trailer
• And other improvements to keep our kids and volunteers safe.

Since we are re-wrapping the large trailer, we will be selling sponsor spots on the larger trailer to defray the cost. There are 10 spots that are available for $1,000 each and the entire front of the trailer for $5,000. These opportunities are a great way to support the Winter Park Band and they are also tax deductible.

Please contact Keith Gavin at kgavin@sscands.com for further information on donations or to provide the goods or services to the improvements that are so desperately needed.

Make a difference for Band students with every day purchases! Shop at smile.amazon.com/ch/27-0964817 to generate donations for Winter Park High School Band Alumni Association Inc. Once this charity is selected, always type in Smile.Amazon.com to place orders.

**NEW THIS YEAR!...To enable AmazonSmile on the Amazon mobile app:

• Open the app (sign in) and touch the three horizontal lines in the top left corner. Select "See All Programs" , then select "AmazonSmile".

We've been posting lots of photos our social media platforms, and we will continue to post updates, photos, video, and other media to those pages throughout the year. Follow the Band!

• Facebook: @winterparkhsband
• Instagram: @winterparkhsband
• Twitter: @wphs_bands
• Tik Tok: @winterparkhsband