Proctor Elementary

Distance Learning Announcements and Updates: Week 2

A Message from Principal Ghereben


Dear Proctor Community,

Thank you for your continued support and flexibility during our time in Distance Learning. Now that we know "In-School Instruction" will to be suspended through May 1st, we continue to refine and improve our Distance Learning model. As we push ourselves to try new techniques and technologies, it’s important to remember that when we attempt things for the first time, discomfort and mistakes are inevitable. To learn and grow, it’s important to embrace this discomfort, and give ourselves some grace. Proctor and CVUSD staff are truly living into this mindset and have taken some time to reflect on how things have been going these past two weeks, taking parent and student feedback into consideration. We’ve been refining our practice to ensure a positive and effective distance learning environment, and the district elementary team has come up with the idea of Mindful Fridays’.

‘Mindful Fridays’ are a way to ensure teachers continue to have dedicated time for collaborative reflection, planning, and problem-solving. Every Friday beginning at noon, teachers will go ‘offline’ for instructional support and spend the afternoon ‘online’ with their grade level colleagues. They’ll share practices, plan curriculum, and support each other in their learnings. You will still be able to send emails, but they will not be able to respond at this time, and you may not hear back until Monday. Mi

We also realize the challenges facing our families in balancing family and work obligations in addition to the new Distance Learning structure. ‘Mindful Fridays’ provides a time for students and families to be able to “breathe” and take some time to slow down. Teachers will be adjusting their lesson plans for Fridays making it more of a review day. We encourage you to use the time after 12 pm on Fridays for students to “catch up” on any unfinished work and/or spend some family time and enjoy being a kid.

As we move forward in this work, don’t forget that…

  • Our school calendar also reflects two no school days next week due to Staff Development and the observance of Cesar Chavez Day. Students have these days off, and teachers will be providing work for only three days next week.

  • Our school website continues to be updated daily! Please check out our new Distance Learning Hub where you can find any and all information and resources related to distance learning at Proctor.

  • If you need any type of assistance, please reach out to your teacher or complete this confidential form: Click Here.

  • Teachers are learning and experimenting with new technologies; some are more comfortable with this than others. While we expect instruction, checking for understanding, and general check-ins, we don’t expect teachers to use specific platforms and/or technologies, etc..

  • Staff ‘on-call’ hours are 8:00 to 3:00 M-Th and 8:00-12:00 F. Questions, etc.. can be submitted whenever you have them, but you may not hear from them outside of these times.

  • Many of our staff members are facing the same daily challenges - working remotely and supporting their child or children with their Distance Learning assignments. Thank you for your patience, understanding and support as our staff is navigating this journey with you.

As always, please do not hesitate to contact Ms. Kwan, Ms. Dugan, your classroom teacher, or myself should you need assistance with materials, technology support, or other resources, as we are here and ready to help.

Stay Well and Safe,

Heather Ghereben

Proctor Principal

A Message from the Secretary


Hello Proctor Families,

Are your student(s) returning to Proctor Elementary for the 2020-21 school year?

Are you planning on moving out of the Castro Valley Unified School District?

Please fill out the following form and let us know if your student will be continuing at Proctor for the 2020-21 school year:

It's important to confirm your plans for attending Proctor Elementary next year so a space can be reserved for your student.

Thank You,

Hilda Kwan

Proctor Elementary

School Secretary


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Virtual Challenge Week!

Let's CONTINUE to brighten our social to media feeds! If we can't be together, let's be together in spirit! Next week we will host a Virtual Challenge week for the 3 days we will be in school....

4/1 Wednesday - Do a physical activity (yoga, go for a walk, do some GoNoodle, move your body - a dance off)

4/2 Thursday - Help Somebody Out Day (Go out of your way to help someone else, in your family, or your neighborhood - Keeping Social Distancing in mind))

4/3 Friday - Creative Challenge Day (Make something, anything! A comic, make a music video, a game, an art piece, etc) Remember, to think "outside of the box"

To make it even more exciting, we’ve created a private school album for you to upload the pictures. Just click on the Proctor Photo Album Link to start uploading the pictures through our Proctor Google account. Only Proctor families and staff will be given access and you can delete the pictures at any time.

Students can also share their Proctor Spirit in multiple ways, email their teachers, post in Class Dojo if their teacher is using that app, Google Classroom, and of course our school FB page and Twitter (use links below). You can also send pictures through the FB Proctor School Messenger. We would love to post and show off our school pride, so please let me know if we have your permission to do so, we won't post without it!

So excited to see your creativity each day! My family and I will definitely be joining in on the fun, and will post daily on our Proctor FB page. The pictures that have been uploaded will be used in a slide show and shared next Friday, 4/3.

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Here's an Update about Battle of the Books!

Proctor Students and Families,

We are excited to let you know of some things we’ve been working on in regards to Battle of the Books. I know many of you have worked very hard to qualify for the Battle of the Books, and the last thing we want to do is cancel another activity this school year. We will tentatively be moving the 3rd-5th grade “Battle” date to Friday, May 15th. 2nd grade Battle of the Book Jr. will be held Tuesday, May 19th. Please note, due to these unprecedented circumstances these dates are subject to change! Also, parents, due to these unique times, I will need all of you more than ever to make this event successful. Please save the date and be on the lookout for a Signup Genius!

In regards to summaries, you will have two choices.

  1. Use the summary form link Google Summary Form and fill out the form online

  2. Or you may use this link, Summary, to print off more summaries so that you can hand-write them as usual. Then take a photo of the completed work and email to me.

Please note audio books are perfectly acceptable.

We will make virtual “announcements” weekly through Smores for those who qualify.

The deadline for completed summaries will now be May 6th for all grades.

Below are links for some of the books. The best resource we have found so far is the National Emergency Library. You will need to set up a free account for your student, but then you are able to access thousands of books, including the Battle of the Books books! Check it out! Also, our very own Alameda County Library has some “Battle” e-books that you borrow. If you don’t currently have a library card you can always create an e-account. There are a few other links that are useful.

National Emergency Library

Alameda County Library

4/5 Books:


3rd Grade Books

My Father's Dragon or Mr. Poppers Penguin

2nd Grade Books:

John, Paul, George and Ben

If you have any questions please feel free to reach out to me. Thank you all for your support, and let’s get reading!!

Battle of the Books Team

Here is a link to these updates if you would like to print them out!

As a reminder below are the required book lists for this year:

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Social-Emotional Supports

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How to reduce stress and anxiety for kids during this time!

I know we are all feeling stressed during these uncertain times, and we know that your children may be struggling!

To help support your child at home, we have included some resources for you to access that may help you navigate these uncharted waters.

Please also know that we are all in this together, nobody is able to function at 100% right now. Be gentle with yourself and your expectations of your kids. Know that they might be having big feelings right now and that is ok. Talk with them, validate their feelings, and let them know you are here for them and that eventually life will go back to normal.

In the meantime, here are some other resources you can utilize:

Self-Care Resources + Tips for Families

Handling Your Kid’s Disappointment When Everything Is Canceled

Ways to Cope in Trying Times

More Resources in Social Emotional Learning Padlet

Yoga for kids

Daily Social Emotional learning activity

Meditation and Mindfulness for kids

If there are any supports we can provide you and your child's social-emotional well being, please contact our school psychologist at or our school counselor at

Jennifer Hughes (School Psychologist) and Trudy Hy (School Counselor)

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CVUSD Board of Education

Lavender Lee Whitaker, President

Monica Lee, Vice President/Clerk

Gary C. Howard

Jo A.S. Loss

Dot Theodore

Grace Boyd, 2019/2020 Student Member

Parvin Ahmadi, School Superintendent

Proctor Elementary School

Home of the Patriots

Hilda Kwan

School Secretary

Vicki Dugan

Attendance Secretary

Heather Ghereben

School Principal