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Updated Fall 2021 Housing Information

Friday, August 27, 2021

4 Days and Counting...

“The greatness of a community is most accurately measured by the compassionate actions of its members.”

— Coretta Scott King


We are excited for you to join us on campus for Fall 2021 and have plans in place to provide a safe environment for learning, living, and personal growth but we cannot eliminate all risks without your help. When deciding to live on campus, it is crucial that you abide by the set of safety and behavioral protocols that are necessary to keep both you, your peers, and our employees safe and minimize COVID-19 infections on campus.


At WSU, we want to emphasize that as a Lancer we expect you to advocate for and foster a culture of shared responsibility for the health and safety of our larger community. Please keep in mind that best practices and public health guidance continues to evolve, and as such, these recommendations may as well.


Here are some basic guidelines of what to expect as you prepare to arrive on campus.


As a reminder, all students are required to be vaccinated against COVID-19, before coming to campus in the fall, and upload information about their status by their Move In date.


SHARING INFORMATION - We are asking that you share this newsletter with your family and friends.


Given the evolving nature of this pandemic, we recognize that we don’t have all the answers at this time, but we are working diligently and continuously toward solutions and will supply the community with the most updated information possible.

Check In Dates & Times

Check-In Dates are as follows:

August 31- Dowden Hall and Sheehan Hall

September 1- Chandler Village and Wasylean Hall


Your personal CHECK IN TIME was emailed out to your worcester.edu email address last week. As part of the check-in process you will be tested for COVID-19 upon arrival to campus.


Unfortunately, we are not able to accommodate changes to day and/or time you are assigned.


It is very important that if you or someone that is a close contact of yours is not feeling well or have possibly been exposed to COVID-19 that you do not come to campus to check-in for the Fall 2021 semester. Please email us so that we can coordinate a new check-in date and time for you.


Symptoms include but are not limited to:


-Fever
-Cough
-Sore throat
-Chills
-Fatigue
-Shortness of breath or difficulty breathing

BEFORE ARRIVING TO CAMPUS

A critical factor in the decision to return to campus is that each of us must do our part every day to protect our own health and the health of others––and that work, that commitment, must begin before you arrive on campus.


  • Follow directions from WSU regarding testing — and be prepared to be tested once you arrive on campus. A time-sensitive task to note: required medical forms (from our 1st year students) must be submitted by August 31, or you will not be allowed to Check In to the Residence Halls.
  • Upload a copy of your COVID-19 vaccination card to the CoVerified Campus app. Choose Upload Vaccine Record under the + sign icon to start this process. For recipients of the Moderna and Pfizer vaccine, enter the date of the second dose under the ‘Date Performed’ section. The CoVerified Campus app is available in the Google Play Store and Apple Store.
  • Be extra vigilant in the two weeks before you come back to WSU to reduce the chance that you have the virus and could spread it on campus. If you have to go out for work, food, medicine, or other reasons, wear a face covering.
  • Educate yourself on how to prevent getting sick and ways to help reduce the chances of transmitting the virus.

When You Arrive To Campus

  1. Arrive to campus during your assigned 30 minute window. Masks must be worn anytime you are outside of your vehicle.

  2. When you arrive on campus, you will enter the May Street Lot (South Entrance) - you will be greeted by a staff member who will do the following:
    - Verify that this is your assigned check-in window
    - Hand you an envelope with a to-do list inside. Things to complete while you are waiting in the car

  3. Log in to WebAdvisor and update your emergency collection information

  4. Download the Co-Verified App and complete your registration. This app will be used for symptom tracking and scheduling weekly testing. Watch your email for a link.

  5. Turn in Health forms, if you haven't already

  6. Upload your mandatory COVID-19 vaccination form to the Co-Verified app. You will not be allowed to check into the halls without this completed.

  7. In the envelope you will find a slip of paper, called your Check In Tracker, that you will NEED to keep with you throughout the entire check-in process.
    - Please put your name on your Check In Tracker

  8. You will then be directed up the hill to the Residence Halls. Your family is more than welcome to help you move into your room. We just ask that you wear your masks and limit contact with other families/residents.

  9. You will move your belongings, in a blue bin, to the Wasylean 7Hills Lounge to be tested for COVID-19. If you would like to watch the testing process in action, click here for video. Be sure to have your Check In Tracker with you that you were given in the May Street Lot. Before you leave this space, you will need to have your Check In Tracker stamped before picking up your keys.

  10. You will proceed to the Residence Life Check-in table to pick up your keys and confirm your mobile phone number. Be sure to have your Check In Tracker with you that you were given in the May Street Lot. Before you leave this space, you will need to have your Check In Tracker stamped before heading to your Residence Hall.

  11. Proceed to your assigned Residence Hall - you will hand your Check In Tracker that has the two stamps on it to the staff member at the entrance of the building.

  12. You will then begin to settle into your room, there will be RAs around to answer any questions that you may have. Please note that masks are required everywhere on campus including the common areas of the building you are assigned to.

COVID-19 VACCINE REQUIREMENT

All students planning to attend in Fall 2021 must be fully vaccinated prior to the start of the semester. Please plan to schedule your vaccine as soon as possible.


In order to Check In to the Residence Halls you must be fully vaccinated AND have submitted your vaccination card to the CoVerified Campus App.


Those not in compliance will be unable to move in or take part in in-person learning and other in-person activities.


Any questions regarding the CoVerified app or COVID-19 testing can be directed to Paul Vernucci at pvernucci@worcester.edu or (508) 929-8908.

What Safety Protocols are Being Taken in the Halls?

While we cannot anticipate, much less eliminate all risks, a number of residence hall policies and adaptations are being reviewed and may be modified leading up to and through the fall semester to best support your health and reduce risks. At this time, these include but are not limited to:


  • The required use of face coverings in all residence hall public areas. Masks are not required in private rooms, suites and apartments in the residence halls.
  • Mandatory weekly asymptomatic testing, surveillance as well as contact tracing.
  • There will be a modified guest policy in the residence halls to limit the number of people entering each hall as well as provide proof of vaccination.
  • We will not be allowing guests in the halls through the first 3 weeks of the semester.
  • Front desks will continue the use of a no-touch self-scan process.
  • Cleaning supplies will be supplied in each lobby with refills to all supplies available on Tuesdays.
  • The maximum number of persons allowed to be present in any residence hall bedroom will be limited to the number of occupants plus 1 person. Suites and apartments will be limited to the number of occupants plus 2 additional persons.

Guest Policy for Fall 2021

Please note: no visitors or overnight guests are permitted until after September 27, 2021. This date may be extended pending campus, local and state COVID-19 recommendations.


Between Check In and September 27th, residents will be allowed to visit other residence halls but we will not be welcoming non-residents to the halls until after September 27, 2021.


Resident students will be allowed to host 1 overnight guest, so long as all roommates offer consent and guests demonstrate proof of compliance with the University’s COVID-19 requirements through our Wootrack Visitor form.

Testing and Contact Tracing

We will be testing all residential students on a weekly basis, through the Broad Institute. The Broad Institute is a highly regarded academic research institution founded in conjunction with Harvard University and MIT, which has developed a COVID-19 test based on viral RNA retrieved by a self-administered swab of the nasal cavity. See http://www.broadinstitute.org/.


We will be using an Observed Shallow Self-Swab Nasal Collection, as a means for testing, observed by medical personnel. The testing will be completed in the 7Hills Lounge located on the first floor of Wasylean Hall. Residents will sign up through their phone, with the CoVerified app, based on a schedule that works best for them. Testing is a mandatory requirement, on a weekly basis and will begin on Check In Day, August 31st or September 1st, when the resident arrives on campus.


Testing frequencies may change based on community testing results and public health trends.


Testing will be conducted in a 3 minute window from check in to completion. Results will be available within 24 hours and will be sent directly to students, as well as Student Health Services.


The process for the Observed Shallow Self-Swab Nasal Collection will be as follows:


  1. Each resident will sign up for a time each week that works best for their individual schedule via the CoVerified app

  2. Residents will report to the exterior doors of 7 Hills (off of the patio between Wasylean Hall and Sheehan Hall) and enter the testing room.

  3. At the check-in station, residents will be shown a consent form and verbally asked to confirm they have read, understand, and agree to it.

  4. Residents will confirm that the name, date of birth, zip code and information on the barcode label is correct when shown by the testing staff.

  5. Residents will receive a pre-made collection kit at the Check-In station with a resealable bag containing:

    1. • 1, individually wrapped Anterior Nasal Swab

    2. • 1, Collection Tube - labeled with barcode and participant information

  6. Residents should go to the drop-off station.

  7. Residents should not open the kit until standing in front of the staff member.

  8. Once in front of the staff member, the resident will administer the Observed Shallow Self-Swab Nasal Collection and follow instructions that the staff member gives them to complete the collection.


Co-Verified App


A free app for Google Play and iPhone that integrates with the Broad Institute's testing platform, and allows users to monitor symptoms, receive test results, and get clearance for classes and activities. See https://www.coverified.us/.


CoVerified was built for universities from the ground up by MIT and Harvard physicians, engineers and public health experts. This app provides us with an analytics dashboard as well as a symptom app for use by students, faculty and staff.


Contact Tracing


Tied to any testing will be a process known as contact tracing–a public health process used to quickly track close contacts with an infected individual in order to identify other individuals with the virus and break the path of contagion. Together with other tactics contact tracing is considered a key method to reduce the infection rate for COVID-19.

Fall Resident Student Parking

All resident parking permit approvals and wait list emails have been sent. If you have any questions or concerns, please do not hesitate to contact parkingtransport@worcester.edu or 508-929-8887, University Police.


The rates below reflect a full year price:

Dowden Lot /Parking Garage - $175.00

Goddard Lot - $100.00

Updated 8/27/21

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DATES TO REMEMBER

Dowden Hall & Sheehan Hall Check In

Tuesday, Aug. 31st, 8am

486 Chandler Street

Worcester, MA

Details and Information to follow

Chandler Village & Wasylean Hall Check In

Wednesday, Sep. 1st, 10am

486 Chandler Street

Worcester, MA

Details and Information to follow

First Year Student Convocation

Wednesday, Sep. 1st, 2pm

486 Chandler Street

Worcester, MA

Convocation is a ceremony designed to officially welcome you – The First Year Student to Worcester State!

First Day of Classes

Thursday, Sep. 2nd, 8am

486 Chandler Street

Worcester, MA