HR Headlines

Human Resources Newsletter, June Edition 2020

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Congratulations Twanya Fraizer!

Please help us congratulate Twanya Frazier on her new position as Absence Management Administrator in Human Resources! She is replacing Ingrid Brown. Ms. Frazier came to Bibb County with a wealth of knowledge and many years of experience. We are excited to have her in this role!


Ms. Frazier can be contacted @ mailto:Twanya.Frazier@bcsdk12.net or 478.765.8571

Hiring Freeze Suspended

Principals, the hiring freeze has been suspended effective immediately. You may proceed with advertising, recommending, and hiring for general funded positions. All Title I funded positions (i.e. Family Engagement Facilitator) must be approved by the Title I Department prior to advertising and processing.


Please remember these steps when recommending certified and classified new hires, transfers and position changes:


  • If the candidate is a New Hire or Rehire (currently NOT employed with BCSD) – you must complete a Recommendation for Hire in PowerSchool Recruit & Hire.
  • If the candidate is a Lateral In-Building Transfer “Position Change with No Salary Change” (i.e. Grade 3 Teacher moving to Grade 4 within the same building) – you must complete a Personnel Action Form (PAF) in PowerSchool Records. This form is located in Blank Docs.
  • If the candidate is an In-Building Transfer with a Salary Change (i.e. Paraprofessional moving to Registrar within the same building) – you must complete a Recommendation for Hire in PowerSchool Recruit & Hire.
  • If the candidate is a Building to Building Transfer (i.e. Teacher or Paraprofessional moving from Hartley to Southfield) – you must complete a Recommendation for Hire in PowerSchool Recruit & Hire.


Recommendations for newly created positions must be approved by Dr. Mack Bullard prior to posting and processing. Dr. Bullard can be contacted at mailto:Mack.Bullard@bcsdk12.net or 478.765.8733.


To request a certified or classified job posting for a vacancy, please contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538.

Am I Eligible for Unemployment?

The District has reviewed and identified employees in each Department that have experienced a change in their guaranteed pay due to the impact of COVID-19. A Partial Unemployment Claim has been filed for these individuals. The District has also reviewed and filed Partial Unemployment Claims for participants working on a service agreement in the 21st Century After School Program.


Currently, the District is in the process of reviewing all remaining service agreements on file to determine if filing a Partial Unemployment Claim is appropriate for these individuals. If an employee currently has a service agreement on file with the District for the 2019-2020 school year, the employee should NOT file an unemployment claim. Filing a claim independently will prolong the process and may cause the District to incur a penalty.


Please know that if employees are receiving their regular paycheck and they file an unemployment claim, they may be responsible for paying those funds back to the Department of Labor. There is also a possibility that they could be investigated for fraud.


We want to thank you for your patience and understanding as we continue to work through this process.*Please see the FAQs below for more information regarding Unemployment Claims.


For questions, contact Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net or 478.765.8515

New Teacher Orientation

New Teacher Orientation will be July 21-24, 2020 at Howard High School. We are working diligently to fine tune this program while adjusting to our new normal. More details to come soon.


For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

New Hire Orientation

One of the many invaluable resources offered to each newly hired BCSD employee is "New Hire Orientation". These sessions are hosted by the Human Resources Benefits Department. They include a detailed overview of important need-to-know information that will help to ensure a smooth and positive transition for each new hire. Information covered in these sessions includes:


  • Substitute Placement & Absence Management
  • Technology
  • Benefits
  • Retirement
  • Job Related Experience Verification and
  • Leave Accrual/Employee Leave


Until we are able to host face-to-face sessions again, new hire orientation will take place on-line. Please remember that participation is mandatory and employees will be required to sign-in. Beginning in June, each new hire will receive an email from the Benefits Department. A narrated PowerPoint presentation will be included along with other resources. Please remind all new hires to be on the look-out for their email invitation to New Hire Orientation.


For questions, contact Katrina Swindle @ mailto:Katrina.Swindle@bcsdk12.net / 478.765.8570 or Carolyn Robinson @ mailto:Carolyn.Robinson@bcsdk12.net / 478.765.8574

Family Medical Leave Act (FMLA)

The Family Medical Leave Act is a federal law that requires employers to provide eligible employees with up to 12 weeks or 60 days of unpaid, job-protected leave. BCSD Employees may utilize accrued time (i.e. sick or vacation/annual time) while on FMLA leave.


In order for employees to be eligible for FMLA leave, they must meet the following criteria:


  • worked 1,250 hours during the 12 months before the start of leave;
  • work at a location where the employer has 50 or more employees within 75 miles; and
  • worked for the employer for 12 months. The 12 months of employment are not required to be consecutive for the employee to qualify for FMLA leave. In general, only employment within seven years is counted unless the break in service is (1) due to an employee’s fulfillment of military obligations, or (2) governed by a collective bargaining agreement or other written agreement.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558

COVID-19 - Start/End Leave of Absence Form

Supervisors, when employees request leave due to any of the 6 approved COVID-19 related reasons, please remember it is imperative that you complete a Start/End Leave of Absence form for these employees (form is attached below). This form must be on file with HR and Accounting in order to ensure time, attendance and pay are calculated correctly for these employees. Employees must also code their leave in Aesop as COVID-19 Related and include supporting documentation. Once the employee returns back to work, they should stop coding their leave as as COVID-19 Related and the supervisor must submit a new Start/End Leave of Absence form ending their leave.


If employees on COVID-19 leave have not returned to work after being out for two weeks, the supervisor must alert Human Resources. A two- week period may look different for different employees. (i.e. for eight (8) hour - day employees, a two - week period is 80 hours. For five (5) - hour day employees at two- week period is 50 hours. For four (4) - hour day employees a two- week period is 40 hours.) Please be sure to communicate with HR during this time. All Start/End Leave of Absence forms should be submitted to Christi Mimbs in Human Resources. If you need to know if any employees in your school/department have been approved for leave due to a COVID-19 related reason, please contact Ms. Mimbs.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558

The Families First Coronavirus Response Act (FFCRA)

The FFCRA requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.


*Please see the FFCRA Flyer and Leave Request Form below.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558 or

Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net or 478.765.8515

Retirees Returning to Work in FY21

Important Notice to Principals, Directors and Supervisors:


Please be advised that TRS retirees who have been approved by TRS to return to work in a part time status at 49% will not be allowed to work days or hours outside of their pre-approved contract days.


For example: Retirees will not be approved to attend collaborative-planning, training classes, etc. that take place prior to their contract start date.


Retired members of TRS have the ability to be employed on a part-time basis under certain terms and conditions. TRS reviews all retiree employment on a monthly basis. Additionally, TRS performs detailed audits of TRS retirees’ employment records from both the Department of Audits and the Department of Labor. All discrepancies are investigated and, if necessary, benefit payments are terminated and/or funds collected for benefits wrongfully paid.


For questions, contact Regina Stokes @ mailto:Regina.Stokes@bcsdk12.net or 478.765.8563

Employee Referral Bonus Program

Help Us Build A Great Team!


Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • June 15 - Last Day to Sever Employment Contracts without Penalty from PSC
  • July 21-24 - New Teacher Orientation
  • July 28 - Code of Ethics & LKES Orientation @ VIP
"Sometimes you will never know the value of a MOMENT, until it becomes a MEMORY."


Dr. Seuss

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Vision:

Each student will demonstrate strength of character and will be college or career ready.


Mission:

The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.