FCPS Board Meeting Summary

March 8, 2022

About the Meeting

The regular meeting of the School Board was held at 6:30 p.m. (closed session) and 7:30 p.m. (open session) on Monday, March 7, 2022 in the School Board Room at the Walker-Grant Center, 210 Ferdinand Street, Fredericksburg, VA.


Optimist Student of the Month

Christian Young, James Monroe High School, received recognition as the Optimist Student of the Month.
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Division Wide Spelling Bee

Jasmine Lee, Lafayette Elementary School, was recognized for winning the Division Wide Spelling Bee and for tying for second place in the Regional Spelling Bee.
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National School Counseling Week

The School Board recognized National School Counseling Week, which was February 7 - 11, 2022.
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National School Social Workers Week

The School Board recognized School Social Workers Week, March 6 - 12, 2022.
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VSBA Equity In Education Month

The Chair read VSBA's Proclamation below recognizing Equity in Education Month.
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Public Hearing - Open for Citizen Comments on 2022-2023 School Operating Budget and Special Grants Budgets and Capital Improvements Budget

Mr. Hicks addressed the School Board. His comments pertained to teacher retention.

Hearing of Citizens

There were no comments from citizens.

Consent Agenda

The School Board approved the following items under the Consent Agenda.


The minutes of the following School Board meeting were approved.

March 7, 2022 Budget Work Session: http://go.boarddocs.com/vsba/frcps/Board.nsf/goto?open&id=CBF2KK029174

March 7, 2022 Regular School Board meeting: http://go.boarddocs.com/vsba/frcps/Board.nsf/goto?open&id=CANQB864EA20

Head Start Approvals

VSBA Business Honor Roll

The School Board approved Resolutions for submission to the VSBA recognizing the following businesses:

The Gemini 3 Group, Inc.

Fredericksburg Host Lions Club

Unmasked, Inc.

Action Items

Personnel Items

The School Board approved the recommended personnel items.

Approval of the School Division Operating, Special Revenue (Grants) and Capital Improvements Budget for 2022-2023

The School Board approved School Board approve the 2022-2023 School Division Operating budget in the amount of $54,277,268, the Special Revenue (Grants) budget in the amount of $12,888,768, and the Capital Improvements Budget in the amount of $480,000.


Energy Efficiency Upgrade Phase II Contract Approval

ABM has completed the Investment Grade Audit and has presented their findings and recommendations to FCPS administration. We have been working with ABM to finalize Phase 2 Energy Performance Contract scope of work with more coming in a Phase 3 Project. Phase 2 will save our school division $152,183 in energy and operations per year ($2,830,443 over the course of the term) and reduce carbon emissions by 2,031 Metric Tons per year. This will be accomplished through infrastructure improvements include upgraded LED lighting, mechanical heating & air conditioning system upgrades, water conservation, and PC power management.

During the course of the audit ABM identified critical heating ventilation and air conditioning systems (HVAC) that are at the end of their useful life and in failing condition and as a result will be replaced under this project. Updating these systems with new energy efficient equipment will significantly improve the physical learning environment for students, teachers, and staff.

These improvements will be guaranteed to ensure long term performance and reliability.


Project Milestones Date

FCPS Board approval for LUES & WGMS-Phase 1-HVAC 12/06/21

FCPS Board approval for Phase 2 -District Wide Energy Savings Project 03/07/22

Phase 2 - Mobilization 06/01/22

Phase 2- Project completion 08/01/23

Final Sign-Off 08/15/23

The School Board approved for staff to solicit and review proposals for financing the equipment in the energy performance contract with an estimated amount not to exceed $4,100,000 and furthermore authorize the Superintendent/Deputy Superintendent to execute the Phase 2 energy performance contract and related documents upon approval of contracts, by the school board attorney.

Revised 2021 - 2022 Instructional Calendar

The School Board voted to approve revisions to the 2021 - 2022 Instructional Calendar. March 30th and April 29th are now early dismissal days.


Informational Items

COVID Update

Dr. Eberhardt provided the following COVID update:

Under the new COVID-19 Community levels, Fredericksburg is now low. During the past week there was one reported and confirmed positive case. If the numbers continue to decrease, this may be the last COVID Report.

Monthly Financial Report

The Monthly Financial Report may be viewed at the following link: Fredericksburg City Public Schools Monthly Financial Update (boarddocs.com)

Digital Citizenship Initiative

Walker-Grant Middle School has partnered with Common Sense Education to bring our students Digital Citizenship curriculum. Because of the support from community partners, our students will be able to win prizes for their Digital Citizenship-centered original artifacts.

Student Achievement Winter Update

Middle School Update

Dr. Eberhardt provided an update on middle school. FCPS has received the draft feasibility study from Moseley and is reviewing the information. FCPS is waiting for Moseley to address a few pieces of information that are missing. When a completed document is received from Moseley, is will be released to the School Board and Council simultaneously.

Work has also begun on the options for converting the current middle school into an elementary school. This work involves determining what can be reasonably done as well as developing a related timeline and cost breakout.

Old Business

There was no old business.

New Business

The following was shared/discussed under New Business:

  • Scheduling a Special School Board meeting to discuss revising the mission, vision, principles, and goals of the School Board.
  • VSBA Hot Topic Conference - March 11, 2022
  • VSBA Hot Topic Conference - April 20, 2022
  • VSBA Northeastern Regional Forum - May 2, 2022
  • Continuing VSBA Master Board Training - August 18, 2022

Good of the Order

Mrs. Pomeroy wished everyone a happy and save spring break.

Mr. Bailey, Ms. Holmes, and Ms. Kay thanked everyone for their hard work and shared their appreciation for staff.

Ms. Holmes thanked ABM for their presentation regarding Phase II, noting that the work was very exciting.

Next Meeting Dates

School Board meetings are held at the Walker-Grant Center (unless otherwise noted).

  • Joint Meeting with City Council & Public Hearing - March 24, 2022 @ 7:00 p.m. @ James Monroe High School
  • Regular School Board Meeting: April 4, 2022 - 6:30 Closed Session/7:30 Open Session
  • Joint Meeting with City Council: April 5, 2022 - 6:00 p.m.


Fredericksburg City School Board

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