AG HR News - Special Edition

COVID-19 Emergency Leave Provisions

Introduction

This Special Edition of the AG HR News is designed to inform you of additional leave options that you may have in accordance with the Federal Families First Coronavirus Response Act (FFCRA.) Please note that the following information describes leave options that are available to you IN ADDITION TO your contractual leave days. These provisions are in place through December 31, 2020.


It is VERY IMPORTANT to know that you will NOT accrue service time for PSERS during these leaves.

Leave Due to COVID-19 Related Reasons


In accordance with the FFCRA, the District will provide eligible employees with appropriate emergency leaves of absence in accordance with the Emergency Paid Sick Leave Act (EPSLA) and the Emergency Family and Medical Leave Expansion Act (EFMLEA).


It's important to know that if you are requesting leave for pandemic related reasons, you may choose to utilize your accrued but unused leave provided by the District (i.e., sick, family illness, vacation or personal) before or instead of requesting Emergency Paid Sick Leave (EPSL) or Emergency Paid Family and Medical Leave (EPFML). In that event, you should just enter your absences into the absence management system as you normally would. If your absence is in any way related to the COVID-19 pandemic, please include that information in the “Notes to Administrator” section. If you choose to utilize your District-provided leave, you may not change it Emergency Paid Sick Leave or Emergency Paid Family and Medical Leave at a later date.


Please review the following information carefully to make the decision that is best for you.

What is Emergency Paid Sick Leave? (EPSL)

Full and part time employees are eligible for a maximum of 10 Emergency Paid Sick Leave Days. These are in addition to contractual leave provided by the District. If you wish, you may choose to utilize your accrued but unused leave provided by the District (i.e., sick, family illness, vacation or personal) before or instead of requesting Emergency Paid Sick Leave. However, if you choose to do so, you may not change your leave to Emergency Paid Sick Leave at a later date.


Click on the box below to learn how you will be compensated for approved Emergency Paid Sick Leave days. Please note the “up to” daily limit for Reasons 1, 2, and 3. This may be less than your current per diem rate. And, absence for Reasons 4, 5 and 6 will definitely be lower than your current per diem rate.

What is Emergency Paid Family and Medical Leave? (EPFML)

Full and part time employees are eligible for a maximum of 12 weeks of Emergency Paid Family and Medical Leave. This leave is solely to care for your child in the event his/her school is closed or child care provider is unavailable. (This does not add to the maximum 12-Weeks of Family and Medical Leave of Absence that can be taken in one 12-month period.) This is in addition to contractual leave provided by the District. If you wish, you may choose to utilize your accrued but unused leave provided by the District (vacation or personal) before or instead of requesting Emergency Paid Family and Medical Leave. However, if you do so, you may not change your leave to Emergency Paid Family and Medical Leave at a later date.


Click on the box below to learn how you will be compensated if you choose to utilize Emergency Paid Family and Medical Leave. Please note that the daily rate will definitely be less than your current per diem rate.

How do I apply for Emergency Paid Sick or Family and Medical Leave?

If you wish to request Emergency Paid Sick Leave or Emergency Family and Medical Leave you must do two things:


1. First, enter your absence days into the absence management system using code EPSL (for Emergency Paid Sick Leave) or code EPFL (for Emergency Paid Family and Medical Leave.)


2. Second, complete the form titled "Emergency Paid Sick Leave and Emergency Paid Family and Medical Leave Request" in Frontline Central Forms on or before your first requested EPSL or EPFL leave day. After your request is reviewed, you will be notified through Frontline Central if it is approved or if additional information is required.

Want More Information?

Click on this box to see the Department of Labor's poster regarding these leaves.

Need Assistance?

For questions concerning benefits, tuition reimbursement, and salary movement contact Chris Marsala at cmarsala@avongrove.org


For questions regarding personnel or contractual issues, employment and certification, contact Dr. Wendi Lee Kraft at wkraft@avongrove.org


For questions regarding payroll contact Amy Seamon at aseamon@avongrove.org