Google Meet (Staff)

Self-Paced Training for Southwest Parke Staff

What is Google Meet?

Google Meet allows you to conduct a live video and chat meeting with your students, particularly useful during eLearning days to teach a lesson or hold a help session. You will have the ability to share your screen, interact with students by video, audio and chat, and record the session for those who cannot connect live to watch at a later date.

Google Meet is the only SWP approved platform for live video and chat with students and may only be used in compliance with the guidelines outlined in this course. This includes extracurricular groups.
Introducing the New Google Hangouts Meet

Connecting with Students

School Google Accounts ONLY!

  • Teachers must use their school Google accounts when connecting with students.
  • Students must only connect with their school-issued Google account.

Connect through Clever

  • Teachers can add the Meet App to their page - similar to how lesson links are added.
  • Students can click the Meet app to sign in and then enter their join code. Google Apps are single sign-on in Clever, which means that students will have to enter their Google account information the first time and then Clever will save that login information. Because of this, Google Meet may not be a very practical option for K-1 teachers whose students are not used to entering this information. Consider using other personal connection tools to create messages from you and ways of interacting such as Quizziz or Kahoot.

Connect Directly

  • Teachers can instruct students to connect to meet directly at
  • Students will need to SIGN-IN with their school Google account before they try to enter the join code.

Give Students the Meeting Code

  • Do not share the meeting code until you are ready to start the meeting and are signed in so that you are the first one in the meeting.
  • Do not post the meeting code publically.
  • Do not share the meeting link or call-in information. These compromise security and our ability to track activity.

When students join properly (with their school Google account and the join code) they will be automatically accepted. If you receive a “request to join” message, DENY it. This means students are trying to connect in one of the unsecured ways.
Google Meet - Connecting Students

Recording Your Session

Teachers must record Google Meet sessions.
    • You will have to manually start the recording as soon as the session begins.

    • You are legally obligated to let students know that the session is being recorded - including students who join after the meeting has started.

    • A recording of the meeting video and transcript of the chat will be automatically emailed to the teacher who began the meeting. Teachers must keep these files for documentation of the session and may post the recording to Google Classroom or in a Smore lesson for students who are not able to connect live.

Recording Google Meet Sessions

Best Practices

  • Have students mute themselves (you can mute them as well) and use chat only to communicate questions or request to unmute (virtually raising their hand!)
  • Have students pin your video. This will keep you as the featured speaker.
  • Stay in the meeting until ALL students have disconnected. You should be the last to leave.
Google Meet - Best Practices

Guide For Students and Parents

Make this guide available for students and parents who want to try connecting to your Google Meet sessions, or send it to anywho who says they are having trouble!

More Tips

  • Make sure you have good lighting. Bright light behind you (windows, lamps, etc) can cause your face to show dark and hard to see on the video.
  • Remove all sources of background noise.
  • Be mindful that typing, moving things on your desk/table, etc. can sometimes create very loud noise on the video.

Rachel Porter

Need help? Contact me with questions specific to your lesson or to schedule in-person help.

Inappropriate Conduct

Using Google Meet will help us with disciplinary action if it is needed, but it will not prevent students from misbehaving. Students could still say, post, or show things they shouldn't. If you're not comfortable with that risk, don't use it!

If a student behaves inappropriately during your session, remove the student from the meeting immediately and report the incident to your school administrator including the video and/or transcript. You'll find it shortly after the session ends in a folder called "Meet Recordings" that is auto-generated in your Google Drive.