Google Meet

Self-Paced Training for Southwest Parke Staff

What is Google Meet?

Google Meet allows you to conduct a live video and chat meeting with your students, particularly useful during eLearning days to teach a lesson or hold a help session. You will have the ability to share your screen, interact with students by video, audio and chat, and record the session for those who cannot connect live to watch at a later date.


Google Meet is the only SWP approved platform for live video and chat with students and may only be used in compliance with the guidelines outlined in this course. This includes extracurricular groups.
Google Meet: Basic Use and Features

Connecting with Students

School Google Accounts ONLY!

  • Teachers must use their school Google accounts when connecting with students.
  • Students must only connect with their school-issued Google account.

BEST: Connect through Google Classroom

You will not need to give students a join code/nickname or even a link if you are using Google Classroom! One quick set-up step and you can just direct them to click the link at the top of their Classroom Stream or Classwork page at a specified date and time.


See the video below!

Google Meet Integration in Google Classroom

Connect with a Meeting Nickname

This option is far more involved and these directions need to be followed for security, but it is an option if you are not using Google Classroom.



First, choose a Meeting Nickname. I've never found one that doesn't work, but try to keep it simple: porterscience1 You can use the same nickname over and over, and you don't have to set anything up with it ahead of time.


Next, give your students the info they need!

1) The date and time you will connect with them online.

2) How to get to Google Meet (see acceptable options below).

3) The meeting nickname you chose.


There are two ways to direct your students to Google Meet that won't allow them to join again later unsupervised:


Through Clever

  • Teachers can add the Meet App to their page - similar to how lesson links are added
  • Students can click the Meet app to sign in and then join with the meeting nickname. Google Apps are single sign-on in Clever, which means that students will have to enter their Google account information the first time and then Clever will save that login information.

OR


Connect Directly

  • Teachers can instruct students to connect to meet directly at meet.google.com
  • Students will need to SIGN-IN with their school Google account before they try to join with the meeting nickname.


Connect!


  • At the designated date and time, go to Google Meet (directly or from your "waffle menu" - do not use the button on your Gmail to start a meeting). Click JOIN OR START A MEETING and enter the nickname you gave the students.
  • When students join properly (with their school Google account and the meeting nickname), they will be automatically accepted. If you receive a “request to join” message, DENY it. This means students are trying to connect in one of the unsecured ways.


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DO NOT:

  • post the meeting code publically.
  • share the meeting link or call-in information.
  • invite students with the "add people" option.


These methods will all allow students to rejoin the meeting without you or will allow others not in your class to join.

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Google Meet - Connecting Students

Recording Your Session

Teachers must record Google Meet sessions.
    • You will have to manually start the recording as soon as the session begins.

    • You are legally obligated to let students know that the session is being recorded - including students who join after the meeting has started.

    • A recording of the meeting video and transcript of the chat will be automatically emailed to the teacher who began the meeting. Teachers must keep these files for documentation of the session and may post the recording to Google Classroom or in a Smore lesson for students who are not able to connect live.

Recording Google Meet Sessions

Best Practices

  • Have students mute themselves (you can mute them as well) and use chat only to communicate questions or request to unmute (virtually raising their hand!)
  • Have students pin your video. This will keep you as the featured speaker.
  • Stay in the meeting until ALL students have disconnected. You should be the last to leave.
Google Meet - Best Practices

Guide For Students and Parents

Make this guide available for students and parents who want to try connecting to your Google Meet sessions, or send it to anywho who says they are having trouble!

More Tips

  • Make sure you have good lighting. Bright light behind you (windows, lamps, etc) can cause your face to show dark and hard to see on the video.
  • Remove all sources of background noise.
  • Be mindful that typing, moving things on your desk/table, etc. can sometimes create very loud noise on the video.

Inappropriate Conduct

Using Google Meet will help us with disciplinary action if it is needed, but it will not prevent students from misbehaving. Students could still say, post, or show things they shouldn't. If you're not comfortable with that risk, don't use it!


If a student behaves inappropriately during your session, remove the student from the meeting immediately and report the incident to your school administrator including the video and/or transcript. You'll find it shortly after the session ends in a folder called "Meet Recordings" that is auto-generated in your Google Drive.

More Great Tips!

Google Meet: Whiteboard Tools for Google Meet
Google Meet: 3 Ways to See Your Students when Presenting your Screen
Google Meet: Breakout Rooms
Google Meet: Q&A Feature

Rachel Porter

Need help? Contact me with questions specific to your lesson or to schedule in-person help.