Google Meet
Self-Paced Training for Southwest Parke Staff
What is Google Meet?
Connecting with Students
School Google Accounts ONLY!
- Teachers must use their school Google accounts when connecting with students.
- Students must only connect with their school-issued Google account.
BEST: Connect through Google Classroom
You will not need to give students a join code/nickname or even a link if you are using Google Classroom! One quick set-up step and you can just direct them to click the link at the top of their Classroom Stream or Classwork page at a specified date and time.
See the video below!
Connect with a Meeting Nickname
This option is far more involved and these directions need to be followed for security, but it is an option if you are not using Google Classroom.
First, choose a Meeting Nickname. I've never found one that doesn't work, but try to keep it simple: porterscience1 You can use the same nickname over and over, and you don't have to set anything up with it ahead of time.
Next, give your students the info they need!
1) The date and time you will connect with them online.
2) How to get to Google Meet (see acceptable options below).
3) The meeting nickname you chose.
There are two ways to direct your students to Google Meet that won't allow them to join again later unsupervised:
Through Clever
- Teachers can add the Meet App to their page - similar to how lesson links are added
- Students can click the Meet app to sign in and then join with the meeting nickname. Google Apps are single sign-on in Clever, which means that students will have to enter their Google account information the first time and then Clever will save that login information.
OR
Connect Directly
- Teachers can instruct students to connect to meet directly at meet.google.com
- Students will need to SIGN-IN with their school Google account before they try to join with the meeting nickname.
Connect!
- At the designated date and time, go to Google Meet (directly or from your "waffle menu" - do not use the button on your Gmail to start a meeting). Click JOIN OR START A MEETING and enter the nickname you gave the students.
- When students join properly (with their school Google account and the meeting nickname), they will be automatically accepted. If you receive a “request to join” message, DENY it. This means students are trying to connect in one of the unsecured ways.
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DO NOT:
- post the meeting code publically.
- share the meeting link or call-in information.
- invite students with the "add people" option.
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Recording Your Session
You will have to manually start the recording as soon as the session begins.
You are legally obligated to let students know that the session is being recorded - including students who join after the meeting has started.
A recording of the meeting video and transcript of the chat will be automatically emailed to the teacher who began the meeting. Teachers must keep these files for documentation of the session and may post the recording to Google Classroom or in a Smore lesson for students who are not able to connect live.
Best Practices
- Have students mute themselves (you can mute them as well) and use chat only to communicate questions or request to unmute (virtually raising their hand!)
- Have students pin your video. This will keep you as the featured speaker.
- Stay in the meeting until ALL students have disconnected. You should be the last to leave.
Guide For Students and Parents
More Tips
- Make sure you have good lighting. Bright light behind you (windows, lamps, etc) can cause your face to show dark and hard to see on the video.
- Remove all sources of background noise.
- Be mindful that typing, moving things on your desk/table, etc. can sometimes create very loud noise on the video.
Inappropriate Conduct
If a student behaves inappropriately during your session, remove the student from the meeting immediately and report the incident to your school administrator including the video and/or transcript. You'll find it shortly after the session ends in a folder called "Meet Recordings" that is auto-generated in your Google Drive.
More Great Tips!
Rachel Porter
Email: porterr@swparke.k12.in.us
Website: awakenlearning.net
Phone: 765-569-2073
Twitter: @mrsporterDCIS