Communication & Employability

How to look good to an employer By James Horn

Personal attributes

Specific skills

When applying for a job the first thing that you must look for is if you know the technical knowledge for that specific role. For example if a employer is looking for a Java programmer it is important you know Java in detail. As well as this it is good to have some knowledge of health and safety as it is a vital necessity when working in any environment. Another very important skill to have is the ability to prevent data being stolen. A company will not want to become victim of data theft as private data may be taken and abused.


General Attributes

Planning skills - Planning help chart a course for achievement. A good plan will ensure deadlines are met and are done correctly. Employers like people with planning skills as they are fast and organised.

Organisational skills -Having good organisational skill makes you more productive and faster in the workplace. You can work on a project in order and it is easier to meet time a time frame.

Team Working skills - Nowadays it is important for people to have the skills to work as part of a team to reach a common goal. A group must be able to communicate in a professional manner on one project.

Verbal and Written Communication skills - being able to speak clearly and have legible hand writing and use the correct grammar whilst typing computer documents can be very important when communicating. Not having these skills may make your company look unprofessional if someone out of the company is reading work and it may cause miss communication within the company.


Attributes

Problem solving - If you are faced with problem and think it is impossible you will most likely find you cant do it. having an open mined and being able to face a problem will increase the chance that you will.

Determination - Learning new attributes is very difficult. If you lack the will to do something like this you will find it difficult to progress in life. Also employers like people who show they want to push all the way through a job.

Independent - Many employers look for someone who can think for themselves. They want them to be able to use there initiative to complete tasks. Although they don't want someone who just assumes they know what to do and doesn't ask if they are unsure.

Confidence - A lack of confidence may mean you don't approach a task in the best way you can. If you think you have the ability to do something better try it but don't be over confident as this may lead to problems. Keep to your own skill level.

Effective communication

General communication skills

Cultural differences - In other cultures people may understand words or symbols differently. It is important to check work and understand other cultures if you are communicating with them.

Adapting your voice - You may need to change your voices pitch or volume depending on the person you are talking to. For example in order to have a larger chance of younger children to maintain concentration you could deliver you message with music.

Interpersonal skills

Body language - ensure you have an open body, make yourself look big and enthusiastic. Keep at least a small smile on your face so the other person thinks your interested. Using your hands to help talk also supports enthusiasm.

Positive and negative language - To be a positive speaker you need to have a smile when talking. Look interested in what someone is saying and try to say positive words like yes more. Don't talk to quietly and lean slightly in to the person you are talking to.

Try not to cut in while the other person is talking and don't use negative body language as this make you look like your not interested. After the other person has finished talking ensure you have something to say after so the only things that are not just from the other person.

Active engagement - You can still convey a message when your not talking. Ensure you pay attention and nod to the person that is talking to you. When they finish they may ask you a question. Not being able to answer this question can look very negative.

Communication in writing

Spelling and grammar - When representing a company it is important to use good spelling and grammar as you need to make your company look professional. Also its important that the reader can understand what you have written.

Proofreading - proofreading work be for giving it to someone can be very advantages. You may spot mistakes, improvements or wrong information you forgot to fix.

Barriers to effective communication

Background noise

Anything that can detract someone has a high chance of doing so. You don't want a potential business partner or investor to ignore what you say and don't understand what you have to say.


To overcome the background noise make sure important discussions are held in silent pre-decided location or remove loud items from the room. If you have a dedicated meeting room you should not put any loud items in it when it is set up.


distraction

Anything that will interrupt a conversation is a distraction. It will stop the communication and slow progress. People will loose there train of thought effecting the overall outcome.


To avoid this hold important conversations in offices with do not disturb signs outside. Doing this will ensure no one enters the room unexpectedly. Also make sure you hold a conversation at a planned time as you don't want to leave unexpectedly.


physical barriers

If two people are not in the same place they will have to communicate over the internet or by phone. Typing the discussion may lead to miss communication as the other person isn't there to correct false information and you cannot see the body language and facial expressions of the other person. Also it is much slower the talking to each other as you have to wait for the other person to reply.


To avoid this use video communication such as Skype video call or face time so you have an instant response and can see the other persons facial expressions. Also it is free unlike traveling hundreds of miles and you can transfer files across it.


lack of communication

To much information can make the reader uninterested. For example a flier only wants essential information such as the location of something so the reader can read it quickly. When communicating person don't bore the resilient only give them the essential information.


Plan what you are going to say be for for an interview or set a time limit for it. You could also set a word limit if you are planning what you are going to say. If you are shy

practice interviews or speeches in a mirror or in front of your family to boost confidence.