April Committee Meetings

May 5, 2021

Upcoming Meetings

CAC Executive Team Meeting - May 5, 2021

Regular School Board Meeting - May 10, 2021

Learning & Teaching Committee - May 17, 2021

Business Services Committee - May 27, 2021

Learning & Teaching Committee - April 19 , 2021


The Board recognized Natalie Lamb for receiving the Silver Medal Award from Scholastic Art for her photo entitled, “ Contemplation” that was taken of her brother.

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For Discussion

K-2 Phonics Resource

Members of the Curriculum Development Team (CDT) presented information about the process to recommend a Phonics curriculum at the elementary schools. The full presentation can be found here. Highlights include:


  • Engaged in professional learning regarding the science of reading, reading research, and best-practice methodology for teaching phonics
  • Reviewed and scored eight resources on a rubric from Florida State University, modified by the CDT to match our phonics purpose and need
  • Engaged in a thorough review on the top three resources, including publisher presentations and conversations

The phonics team recommended it be put on consent but the board requested that the item be brought back to the regular meeting as an action item.

High School Art Resources

Dr. Christine Warren and teachers from both high schools (Gil Wukitsch, Sally Vincent, and Nathan Shakelford) discussed the development of the fine arts curriculum map and the National Core Arts Standards.
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The committee is asking the Board to approve the purchase of consumables at the May 10 meeting in the amount of $46,027. These include:

  • 3D Media Sculpture & Ceramics $17,545

  • Film & Animation $12,442
  • Digital Art & Illustration $16,040

High School Math Resources

The Math Curriculum Development Team (CDT) brought forward their recommendation for an honors resource, enVision AGA, as well as the continuation of the current Algebra resource, Illustrative Mathematics, into Geometry and Algebra II. Additional information was requested by the Board to support their recommendation so the team will return in May for a follow-up presentation.

All Day Kindergarten

Mrs. Geier and Mrs. King provided additional research and district data requested by members of the School Board about the impact of all-day kindergarten.

In addition, they shared the results of a survey sent to families of students who attended half-day kindergarten during the 2019-2020 school year.

Policy Committee - April 26, 2021

The Discipline Committee (teachers, educational support professionals, school-based mental health professionals, parents, students, met via Zoom during this school year, and its outcomes are as follows:

Aubree Schuett, Associate Director of Instructional Interventions, presented the 2021-2022 District 303 Addendum/Discipline Procedures. Modifications were made to the following sections:

  • Building Supervised Study

  • Restorative Conferences

  • Community Service

  • Substance Use Intervention Program

  • Out of School Suspension

Adoption of the student handbook and addendum will be brought to the May 10 meeting for approval.

B. There are no changes to the handbooks but we will be adding Compass Academy to the document.

Business Services Committee - April 26, 2021

Superintendent Update

  • Districts across the state are still waiting for guidelines from the Illinois State Board of Education about planning for the fall
  • The Kane County Health Department (KCHD) expects the Governor to move the state to Phase 4 bridge phase of the Restore Illinois Plan in the next couple of weeks. Although the bridge plan is not specific to schools, it does have guidelines for social gathering and large event capacities
  • The KCHD expects to begin giving vaccines to children 12 years of age and over in the next few weeks. At a minimum, vaccinations should be available this summer prior to our return to school in the fall
  • The Instruction and Remote Learning Task Force has been meeting since March in anticipation of revising our guidelines based on the new state requirements for the 2021-22 school year.

The district is currently planning for a full school day at all levels for the fall of 2021.

  • Early Childhood AM 9:00 - 11:30 a.m.
  • Early Childhood PM - 12:30 - 3:00 p.m.
  • High School 7:20 a.m - 2:21 p.m.
  • Middle School 8:30 a.m. - 3:30 p.m.
  • Elementary School 8:00 a.m. - 3:00 p.m.

For Discussion

COVID-19 Financial Impact Attachment

The ESSER Funds will be available in the fall. Our strategy is to assign expenses related to the pandemic to the grant, which should be about $2 million.

FY 2020-21 Year-End Projections Update

Over the past two months, the District has experienced an increase in revenue, primarily from the March release of ESSER grants. This increase of $1.78 million will now provide the Board of Education an opportunity to make additional purchases which will allow for more funds in the fiscal year 2022 budget to be spent on other priorities.

Administration will be recommending an additional four (4) bus purchases as well as additional device purchases for students and staff which were reduced from the originally adopted budget.

Review of FY2020-2021 Community Unit School District 303 Amended Budget

At the May Board meeting, the School Board will need to approve the placement of the Fiscal Year 2020-2021 Community Unit School District 303 Amended Budget on Public Display and schedule a Public Hearing for the June Board meeting. The amendment stems from:

  • Increase in technology purchases
  • Increase in transportation

Sliding Scale for All Day Kindergarten Fees Proposal

This will be on for Action at the Regular School Board meeting on Monday, May 10. Members of the School Board would like to continue the conversation about kindergarten fees specifically and other fees in general.

Annual District Renewals

Mr. Smith presented the following for the consent agenda at the Regular School Board Meeting on May 10.

Gaggle Renewal:

The Gaggle service provides alerting and management of student electronic communication. If approved, the one-year renewal will come in at a cost of $86,077.50.

Read/Write Renewal:

The Read/Write service from Texthelp provides accessibility tools such as “text to speech” and “speech to text” and “word prediction.” If approved, the renewal agreement will provide service for one year at a cost of $35,904.38.

Powerschool Renewal:

eSchool Plus is the student information system used by D303 and owned by Powerschool. If approved, the renewal agreement will provide service and support for one year at a cost of $72,118.70.

Securly Renewal:

The Securly system provides filtering of inappropriate content on student devices. If

approved, the renewal agreement will provide service for one year at a cost not to exceed $28,640.00.

District Website Renewal:

Annual renewal of updates and support, from Schoolza, for the district and school

websites at a cost of $25,000.00.

Renewal of the John B. Norris Recreation Center Agreement Intergovernmental Agreement

Dr. Chapman took a moment to acknowledge the group of community members, District 303 staff, and Park District staff for the work they did to upgrade the facility and make it a destination center for the community. The agreement will be placed on the consent agenda on May 10.

Review of Night Custodial Cleaning Contract for 2021-2022

Administration recommends that the Board award a one-year renewal contract to GSF in the amount of $2,847,753.48 and authorizes Administration to execute all necessary documents. This item will be placed on the consent agenda on May 10.

Participation in the Child Nutrition Program for Fiscal Year 2021-2022

Each year the School District must renew a policy statement for free and reduced-price lunches. The policy is for the National School Lunch Program, but the guidelines also apply to the State Program.

Administration recommends that the Board approves the Annual Renewal of Application for Participation in the National and State Child Nutrition Program for the fiscal year 2021-2022. The item will be on the consent agenda for May 10.

Renewal of Food Service Management Contracts with Organic Life and Quest for FY 2021-2022

Both Organic Life and Quest have been wonderful partners in getting meals in the hands of our students and doing community outreach during the pandemic.

Administration recommends that the Board approves the renewal of the

Organic Life contract as part of the consent agenda for approval on May 10.

K-8 & High School Ala Carte Proposed Pricing for FY 2021-2022

At the High School level Quest is requesting ala carte price increases. The District worked with Quest and negotiated items that would be increased. Administration recommends that the Board approve the proposed changes in the high school ala carte prices for the fiscal year 2021-2022 as part of the consent agenda.

K-12 School Lunch Proposed Pricing for FY 2021-2022

There will be no increases for the third year in a row. Administration recommends that the Board approves no increases in the K-12 school lunch prices as outlined above for the 2021-2022 school year.

Special School Board Meeting - May 3, 2021

Board Officer Elections

Mrs. Barker was elected President

Ms. Fairgrieve was elected Vice President

Mrs. McCabe was elected Secretary

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Agendas and meeting minutes from the School Board meetings are accessible online via BoardBook.