Sick Bank Leave
All Eligible Employees
Q: Who administers the Sick Leave Bank?
A: The Sick Leave Bank is administered by the Sick Leave Bank Committee through the Office of Human Resources.
Q: Who makes up the Sick Leave Bank Committee?
A: The Sick Leave Bank Committee consists of the following:
- Unit A (Teachers, Counselors, Nurses, etc.) 3 members (1 must be a nurse)
- Unit B (Administrators) 1 member
- Unit T (Aides, Assistant Teachers) 1 member
- Unit N (Food Services) 1 member
- Unit S (Secretaries) 1 member
- Unit C (Custodians) 1 member
- Assistant Superintendent for Human Resources (or designee) 1 member
- Director of Health Services & Wellness (non-voting, serves in an advisory capacity)
Q: What are the duties of the Sick Leave Bank Committee?
A: The Sick Leave Bank Committee governs all phases of the Sick Leave Bank. It meets to review applicants, determine eligibility, and review policy.
Q: What is a prolonged illness/injury?
A: An illness/injury that prevents you from returning to work and fulfilling the essential functions of your job for one month or more. A pregnancy, delivery or c-section do not constitute a prolonged illness/injury. In the case of any complications due to pregnancy, delivery, or c-section can be reviewed by the Committee.
Q: What does the Sick Leave Bank provide to its members?
A: If you are a member, the Sick Leave Bank provides you with your salary while you are absent from work due to a long-term illness/injury after you have exhausted all of your own accrued sick leave AND after you have gone through a 5 workday waiting period without pay.
Q: If approved, for how long can I remain on the Sick Leave Bank?
A: The Sick Leave Bank Committee approves your initial application for Sick Leave Bank. After that, the Committee votes on your status, based on the medical documentation you provide to the Committee. You can draw from the Sick Leave Bank to make up the difference between your own sick leave and the number of workdays in your work year.
Here is an example: You are diagnosed with a serious illness/injury on January 1 of 2019. You are able to use your own accrued sick time through March 1 of 2019. You then go unpaid for 5 days. If you continue to be approved monthly, you are eligible to receive Sick Leave Bank up to December 31 of 2019, which is ONE year from the date of illness/injury (not one year from when you start on sick leave bank).
Q: How long is a work year?
A: Depends. The work year will vary, 185 days for some 10-month employees (i.e. teachers), or up to 262 days for some 12-month employees (i.e. custodians).
Q: Does the “work year” include holidays?
A: Depends. A work year includes all WORK days - that is, all days on which you are required to work (including any days that you would have taken as sick days, vacations days, or personal days). In other words, a work year includes all the days for which you would have been paid (that is, if you are paid for certain holidays, then Sick Bank would include those holidays).
Q: Can I use my personal and/or vacation days to cover days of the unpaid waiting period?
A: Yes, as long as you request to do so in writing.
Q: I am a new permanent employee. How can I become a member of the Sick Leave Bank?
A: You can only become a member of the Sick Leave Bank if you are eligible for Sick Leave Bank as defined by your collective bargaining agreement or School Committee policy AND if you get sick time. A form will be provided to a new permanent employee via TalentEd. It must be signed and submitted by a new permanent employee to contribute a designated portion of their accumulated sick leave to the Bank. Such a designated portion depends on the unit to which you belong. You must have worked for a period of 6 months prior to being eligible to join. The day is taken out of your accruals 6 months from your effective date of hire. If by that point you have used up all of your allotted sick days, you will not be able to partake in the Bank and must wait until the next All Call.
Q: I am a veteran permanent employee. How can I become a member of the Sick Leave Bank?
A: You must wait to apply at a time of an All Call.
Q: When is there an All Call?
A: The Sick Leave Bank Committee decides when there is a need, depending on the depletion of time in the Bank.
Q: I am already a participating member. How long does my membership in the Sick Leave Bank last?
A: You are a participating member once you contribute an earned sick leave day. To continue participation, you must donate time as required during an All Call.
Q: I have been sick for a long time and will be running out of sick days. Where do I get an application for Sick Leave Bank membership?
A: Applications for membership must go through the Office of Human Resources.
Q: When should I apply to the Sick Leave Bank Committee?
A: If you are a member and you have an injury/illness, you should contact the Office of Human Resources as soon as you realize that you will be using up your accrued sick days and will need to stay out of work for at least 30 work days (one month or more).
Q: I was rejected by the Sick Leave Bank Committee. What are my options?
A: As an applicant, you may appeal all decisions back to the Sick Bank Leave Committee for a hearing or review. The decision to the appeal is final.
Q: I’ve appealed and was still rejected. What are my options?
A Contact the Office of Human Resources to discuss your options.
Q: I was rejected by the Sick Leave Bank Committee. Can I use my collective bargaining agreement’s grievance procedures?
A: No. The Sick Leave Bank policy is set by the School Committee and is not subject to the formal grievance procedure outlined by any collective bargaining agreement.
Q: While out on Sick Leave Bank for a serious illness/injury, I was additionally injured or diagnosed with a different serious illness/injury. Can I extend my Sick Leave Bank for the new illness/injury?
A: No. You need to reapply for the Sick Leave Bank for the new illness/injury.
Q: I am on a leave of absence. Can I still apply for Sick Leave Bank?
A: No. There is no Sick Leave Bank for members who are on a leave of absence.
Q: I am receiving Workers’ Compensation. Can I also apply for Sick Leave Bank?
A: No. There is no Sick Leave Bank for members who are receiving Workers’ Compensation.
Q: While out on Sick Bank Leave, what are my responsibilities?
A: It is your responsibility to provide the required medical documentation on the form provided on or before the deadline established by the Sick Leave Bank Committee.