FCPS Board Meeting Summary

February 7, 2022

About the Meeting

A Budget Work Session was held on February 7, 2022 at 5:00 p.m. and the regular meeting of the School Board was held at 6:30 p.m. (closed session) and 7:30 p.m. (open session) on Monday, January 10, 2022 in the School Board Room at the Walker-Grant Center, 210 Ferdinand Street, Fredericksburg, VA.


Character Education Spotlight

James Monroe School presented the Character Education Spotlight, which was Kindness.https://go.boarddocs.com/vsba/frcps/Board.nsf/files/CBFQLB69893A/$file/4A%20Kindness%20(JM)%20School%20Board%20Video.mp4

Optimist Student of the Month

Katie Fidler, James Monroe High School, received recognition as the Optimist Student of the Month.
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School Board Appreciation Month

The School Board was recognized and and thanked for their service. Enjoy the video.
School Board Appreciation 2022
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School Board Clerks Appreciation Week

School Board Clerk, Angela Chance Wilson and Deputy Clerk, Angela Roenke were recognized.
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Hearing of Citizens

There were no comments from citizens.

Consent Agenda

The School Board approved the following items under the Consent Agenda.


The minutes of the following School Board meeting were approved.

January 10, 2022 Regular School Board meeting: http://go.boarddocs.com/vsba/frcps/Board.nsf/goto?open&id=C7XLDK55DB94

January 26, 2022 Special School Board meeting: http://go.boarddocs.com/vsba/frcps/Board.nsf/goto?open&id=CB2HQZ49ADC3

Head Start Approvals

Director of Head Start, Supervisor of Preschool Programs, Laura Dove, requested approvals of the following item:

1. Vaccination and Masking Policy and Procedure-Head Start Performance Standards effective November 30, 2021 now includes the below information from 1302.47 and 1032.93

(vi) Masking, using masks recommended by CDC, for all individuals 2 years of age or older when there are two or more individuals on a vehicle owned, leased, or arranged by the Head Start program; indoors in a setting when Head Start services are provided; and for those not fully vaccinated, outdoors in crowded settings or during activities that involve sustained close contact with other people, except: (A) Children or adults when they are either eating or drinking; (B) Children when they are napping; (C) When a person cannot wear a mask, or cannot safely wear a mask, because of a disability as defined by the Americans with Disabilities Act; or (D) When a child’s health care provider advises an alternative face covering to accommodate the child’s special health care needs.

(1) All staff, and those contractors whose activities involve contact with or providing direct services to children and families, must be fully vaccinated for COVID-19, other than those employees: (i) For whom a vaccine is medically contraindicated; (ii) For whom medical necessity requires a delay in vaccination; or (iii) Who are legally entitled to an accommodation with regard to the COVID-19 vaccination requirements based on an applicable Federal law. (2) Those granted an accommodation outlined in paragraph (a)(1) of this section must undergo SARS-COV-2 testing for current infection at least weekly with those who have negative test results to remain in the classroom or working directly with children. Those with positive test results must be immediately excluded from the facility, so they are away from children and staff until they are determined to no longer be infectious.

Our policy and procedure reflect the new standards.

Vaccination and Masking P&P.pdf (boarddocs.com)

2022 - 2023 Instructional Calendar

May 2022 Meeting Date

The May 2022 meeting date was changed to May 9th.

VSBA Business Honor Roll

The following businesses were approved to be submitted to VSBA to receive recognition under the VSBA Business Honor Roll.

Action Items

Personnel Items

The School Board approved the recommended personnel items and addendum: Personnel Packet 020722 - minutes.pdf (boarddocs.com)

DECA Field Trip

A request from DECA for a field trip was approved: DECA Atlanta GA Trip Approval School Board.pdf (boarddocs.com)

Band Field Trip

A request from the James Monroe High School band for a field trip was approved: 2022 Universal Trip Request - JM Band Department School Board.pdf (boarddocs.com)

Disciplinary Committee

The Board voted to approve Rev. Bailey, Ms. Boyd, & Mrs. Pomeroy to serve, on the Disciplinary Committee and Ms. Holmes would serve as an alternate.

Informational Items

COVID Update

Dr. Eberhardt provided the following COVID update:

Fredericksburg City Public Schools (FCPS) has reviewed the Virginia Department of Health (VDH) Interim Guidance for COVID-19 Prevention in Virginia PreK-12 Schools that was released January 21, 2022 with the Health Department. FCPS will follow the VDH guidance on mitigation strategies which includes isolation, notification, contact tracing, and quarantines. This follows recent changes in the Centers for Disease Control and Prevention (CDC) guidance. This also follows specific guidance from the Rappahannock Area Health District (RAHD). FCPS uses a layered approach with multiple prevention strategies that includes:

· Clean and maintain healthy facilities

· Encourage people to stay home when sick and to seek care and testing, as appropriate.

· Encourage vaccination

· Ensure handwashing and respiratory etiquette

· Follow masking requirements

· Maintain physical distancing

· Monitor adequate and appropriate ventilation

· Notify known cases and/or exposures in combination with isolation and quarantine

· Notify public health of outbreaks in a timely manner.

· Offer COVID-19 Testing programs, when appropriate

Parents should review the VDH Algorithm for Evaluating a Child with COVID-19 Symptoms or Exposure with regard to evaluating symptomatic children.

James Farmer Scholars

Mr. Terry provided an update on the James Farmer Scholars Program: James Farmer Scholars (boarddocs.com)

Superintendent's Proposed 2022 - 23 School Operating Budget, Special Revenues Fund Budgets (Grants), and the Capital Improvements Program

Monthly Financial Report

The Monthly Financial Report may be viewed at the following link: Fredericksburg City Public Schools Monthly Financial Update (boarddocs.com)

Overview of James Monroe Master Schedule

Scorecard Monitoring Update

Virginia tiered Systems of Supports - Positive Behavioral Interventions Supports (VTSS-PBIS) Update

2023 - 2024 Instructional Calendar

Two options of the 2023 - 2024 Instructional Calendar were presented: Yearly Calendar Template - Portrait (boarddocs.com)

Middle School Update

Dr. Eberhardt reviewed the recent press release regarding the upcoming public hearing and joint meeting with City Council. He noted that the meeting had been originally scheduled for January 13th and that was put on pause when the Old Hospital was presented as an option for the middle school. City and school leadership began working to see if it was a viable option.

A feasibility study would be done and scheduled to be completed by March 4th. On Friday, February 4th the old hospital was toured a site visit of the Idlewild property had been conducted.

The joint meeting for March 24th is to move forward with the Interim Agreement. City leadership and Board leadership have continued to meet to continue to move the process forward.

Unfinished Business

The following VSBA Conferences were announced:

February 8, 2022 - Title IX Workshop

March 1, 2022 - Spring Superintendent Evaluation Workshop

March 1, 2022 - Hot Topic Conference, Bristol, VA

Good of the Order

Ms. Holmes noted that it was National School Counselor week and thanked everyone for their hard work.

Mrs. Pomeroy echoed her sentiments.

Next Meeting Dates

School Board meetings are held at the Walker-Grant Center.

  • Regular School Board Meeting: March 7, 2022 - 6:30 Closed Session/7:30 Open Session
  • Joint Meeting with City Council & Public Hearing - March 24, 2022 @ 7:00 p.m. @ James Monroe High School


Fredericksburg City School Board

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National Custodian Day

National Custodian Day was October 2. Custodians were also recognized and thanked for their dedication and hard work at keeping the facilities clean and safe for students and staff.