Region 15 Education Service Center

Weekly Newsletter - February 24, 2020

Good Monday Morning,

In light of recent tragedies impacting our school districts, I wanted to ensure that all districts are aware of the ESC 15 Crisis Response Team. This team is available to support you in any crisis impacting your school. Please contact Carol Stevens, 325-651-0101 (cell) or Laura Strube, 325-234-5845 (cell) 24/7, and they will assist you and your districts.

Below is the information on a workshop for the Teacher Incentive Allotment. This could be one of the biggest benefits and/or headaches for your district, and it all depends on how well you are prepared. We asked TEA to come back out to ESC 15 to work with our districts and the team members that will be influential in this process. Take advantage of this opportunity if you are moving in this direction. Feel free to bring any team members with you to this workshop.

The April 15th TASA/RAC meeting will be full of information about the upcoming year. The meeting starts at 9am, and we encourage you to attend if you can to share thoughts and insights for the coming year.

Last but not least, you should have received a packet of information about the ESC 15 Board Election. We do have a contested election this year for Place 5. The instructions are in the packet, but I wanted to clarify that each of your board members will vote (you will have to make copies for each of them). Also, please make sure to add this to your March board meeting agenda, so it can be returned by April 3rd. If you have any questions about the directions please feel free to contact Paula or myself.

Thank you,

Casey Callahan, Ed.D.


Superintendent Services

Teacher Incentive Allotment (TIA) Training at Region 15

Wednesday, March 18, 2020 – 10:00 A.M.

Tim Regal, TEA Associate Commissioner of Instructional Support

Districts can still submit a letter of intent for TIA email

Districts can also change cohorts after they submit a letter of intent email

Please click link to register for the TIA session - Session #036021

Primary Election Reminder

Early voting for the March 3 primaries starts this Tuesday, February 18, and will run through February 28.

School Board Training – EISO

(Evaluating and Improving Student Outcomes)

If ALL board members and the superintendent attend the training, you will be able to receive credit for both EISO (required every other year) and Team Building.

A Meal will be served at 5:30 P.M. before each training.

Wednesday, February 19, 2020 - Junction 6-9 P.M.

Wednesday, February 26, 2020 - ESC 15 6-9 P.M.

To participate in the EISO / Team Building training,

please contact Laura Strube or Sheri Durham


APRIL 2, 2020 - REGION 15 - MEAL WILL BE SERVED - Christie Hebert - Austin DPS will be here with LAWS & RULES - Register Here

Texas School Safety Center Video Series

Behavioral Threat Assessment and Digital Threat Assessment is tentatively scheduled for April 21-22, 2020 at ESC 15. Information will be sent when registration links are available.



Districts interested in applying for the Local Accountability System are encouraged to sign up with one of the two webinars offered this spring by TEA.


This hour-long webinar for ESC 15 will introduce district responsibilities,statute requirements, local accountability system plan development, how to get started, and more! Time will also be allotted for participant questions.

March 6, 20201 p.m.

Register Here:

Texas Rural Schools Spring Conference -- Click Here for Flyer

March Monthly Reminders are located at the end of the newsletter.

Laura Strube



Business and Finance

Template Release 14 is out!! You may access it by going to the Region 13 website:

The following workshop will utilize Release 14. A list of reports/Information needed for this workshop will be sent ahead of time. The goal will be to update information for 19-20, and check the district’s status thus far in the school year such as - PIC code spending requirements, Foundation School Funds, and the Property Value Study Preliminary Values and its impact on the district. We will also take a look at 20-21, the importance of the 2020 Preliminary Values from your CAD received at the end of April, tax rate compression, TRE’s, and budgeting.

February 26, 2020 - Template Update Session #034131 - This is a hands on workshop with the intent for districts to walk away with a working document.

March 25, 2020 - FAIR LABOR STANDARDS ACT Training. This is a TASBO sponsored workshop and registration is through TASBO. Recommended for any personnel that works with payroll and/or approves time sheets - payroll staff, secretaries, principals, business managers, superintendents.

Public Funds Investment Training - TASBO - April 29, 2020 - In San Angelo - registration is through TASBO.

Henri Gearing



Curriculum and Instruction


March 5, 2020

9:00 AM-12:00PM

See Flyer HERE for more information.

Come hear Jonathan Delgado from the performance reporting division at TEA go over the potential changes and improvements to the 2020 accountability system. It is a great opportunity to hear about the 2020 accountability system as a whole and to get the updates and changes straight from TEA. Superintendents, principals, counselors, PEIMS coordinators, and teachers are encouraged to attend.

Register at this link:


A new Reading Practices listserv was created that will provide subscribers with content and updates regarding the Reading Academies and other reading-related initiatives. Visit the TEA listserv sign up page to join. When you get to the second page in the process, select "Reading Practices" from the Academics section then scroll all the way down to the bottom of the page and click on the submit button.


On March 3, there will be a meeting for GT Coordinators/Leaders regarding the new State Plan. During this session, participants will review the new State Plan for the Education of Gifted Students and begin working on a district plan to meet the new state requirements. Participants should bring a copy of their district's current GT policy, any questions or concerns about their gifted program, and any other relevant documents.

Register at

For questions, please contact Torrey Clay at or 325-481-4045.


Pre-K Waiver is due by March 2, 2020. See information at link below.

For your curriculum and instruction needs, please contact

David Bedford


Data Services

For your data service needs, please contact

John Shaffer

325 481-4096


Administrative Services

It's that time again to nominate principals and assistant principals of the year for both middle school and high school. You can find the link here.

TASSP seeks to recognize exemplary performance among campus level administrators in Texas. The Region 15 Outstanding Principal/Assistant Principal Awards are presented at the Josten’s Night of the Stars Awards Dinner held in conjunction with the TASSP Summer Workshop this June at the Anatole Hilton in Dallas, Texas.

Please contact John Choate at Christoval High School for more information. Nomination forms can be sent directly to John at

For Administrative Services assistance, please contact

Robin Graves



Federal Programs

Perkins V: Comprehensive Local Needs Assessment (CLNA) is Now Available

The CLNA-Special Collection (SC) 5600 is now available and can be accessed under the Special Collections tab in eGrants. The CLNA guidebook is available by selecting the instructions button within the SC5600.

The CLNA requires districts to evaluate CTE Learners’ performance on federal accountability measures in the aggregate and disaggregated by race, gender, migrant status, and special population groups (Section 3(48) of Perkins V).

Accessing Perkins V Baseline Data

The Texas Education Agency (TEA) is providing data to support districts with completing the CLNA. The data is available in the TEA Login (TEAL website) within the accountability application. The following are two ways to access the data files:

  • Request data files from your district accountability department or person that accesses district accountability data in TEAL.
  • Obtain accountability application access in TEAL.

Two data files are available for download under the College, Career, and Military Preparation (CCMP) tab within the accountability application:

  • Perkins V CLNA Report (data spreadsheet)
  • Perkins V CLNA Supplemental Report (PDF)

The CLNA requires districts to evaluate the alignment between in-demand and high wage occupations and the programs of study offered within their district.

Labor Market Information

The TEA has provided statewide and regional labor market information identifying in-demand and high wage occupations organized by career clusters. The data is available at the following link : State and Regional LMI

Important Dates

The CLNA must be approved by the TEA prior to accessing the Perkins local application for 2020-2021. Below are important dates:

  • The CLNA deadline for submission is May 1, 2020
  • The CLNA will be reviewed by the TEA prior to May 31, 2020
  • Perkins local application opens on June 2, 2020

Perkins V State Plan

The Texas Education Agency (TEA) requests public comment on the state plan for the Strengthening Career and Technical Education for the 21st Century Act, also referred to as Perkins V.

On July 31, 2018, the president signed the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) into Law. Perkins V includes key changes that will impact the implementation of CTE programs, such as an added emphasis on programs of study, the addition of a Comprehensive Local Needs Assessment, and the introduction of new program quality indicators. The Texas Perkins V four-year state plan, covering all of the requirements of the Act, will be submitted to the US Department of Education upon approval by the Governor and State Board of Education in spring 2020.

Stakeholders are encouraged to review the state plan and provide comments. The TEA has developed an electronic form to help stakeholders submit public comment. The public comment period will close on March 17, 2020.

The full plan can be viewed here: Perkins V State Plan Document (PDF)

To provide feedback, please visit the following link: Perkins V State Plan Public Comment Form

Perkins V Executive Summary (PDF)

Perkins V Overview Presentation (PPT)

Please contact Traci Terrill if you have not attended a Perkins V training for more information.

For Federal Programs assistance, please contact

Robin Graves



Special Education

If you have Special Education-specific questions, please contact:

Jam Page

Special Education Director



March 2020 Monthly Reminders

Accountability and Assessment

TELPAS window

Administration and Leadership

Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

Develop recommendations for teacher contracts

*SBDM Committees develop campus performance objectives

Review Graduation Program FMH (TASB - LEGAL & LOCAL) on Student Expression/Prayer (TASB - FNA LEGAL & LOCAL)

Principal surveys to evaluate educator preparation program opens to HR staff

Update Ask TED

Charter Specific

Charter Amendments close April 1st

Request for an Indirect Cost Rate for Charter Schools for 2020-2021 survey due to TEA around the end of March

Federal and State Programs

Schedule planning meetings with campus staff regarding grant activities for current and next year’s applications, CNA and CIP

Review professional development participation for Title II, Part A compliance report

Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)


Review student attendance figures as compared to prior year and budget projections

Continue budget process including proposed salary schedule

SHARS Cost Control Report due April 1st

Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

Food and Nutrition

Child Nutrition USDA Commodity Food Survey closes on March 15th

Child Nutrition Community Eligibility Program Data Submission Deadline is March 20th


Distribute Migrant Survey to all students

School Board

*Order of Trustee election and post required notice for May election

Prepare report Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board meeting

*Adopt district goals

*Adopt school calendar

*Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC§31.101)

Discuss preliminary budget/budget workshops

Board candidate workshop

*Approve waivers as needed

Notify ESC Field Service Agents of newly appointed/elected trustees

Review Trustee training requirements including 86th Legislative Session additions

Special Education

Perform self-analysis of FY19 MOE (Maintenance of Effort) compliance, using final expenditure data from TSDS PEIMS 2019-2020 Mid-Year reports; gather documentation for exceptions/adjustment, if applicable

FY19 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with documentation of exceptions/adjustment for decline in fiscal effort, if applicable

2019-2020 Excess Cost Final Calculation based on final, audited 2018-2019 expenditures should be completed (kept locally)

2019-2020 High Cost Fund Eligibility Application (Optional fund source) opens

Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

Mid-Year data available to customers on March 5th

Classroom Roster winter submission due on March 19th

*Requires Board action/approval