Enrollment

End a Current Enrollment/Adjusting previous enrollment

A student attended your school the previous year and was expected to return for the new school year. Upon the start of the new school year, the student does not attend at all. What are the steps taken to correct the current IC enrollment?


· The current active enrollment start date and end date are changed to be one day before the start of the school year.

· The No Show box is checked

· The End Status is set to N470: No Show

· The State Exclude box is checked

· The previous school year enrollment end status needs to be changed to the appropriate code once the students’ whereabouts is discovered. (Ex. T160, T165, T180, E140…)

· Include notes in your end comments section

Returning Previously Enrolled students with a code other than (T160, T165, T167, E155)

A student is dropped from school for being truant then re-enrolls. What is done to correct the enrollment?


Change the end status to T160. (Do not continue off the previous enrollment. Enrollment dates drive attendance, course & state related data

Future Enrollment

It was collectively agreed upon during the Data Team Meeting on 12/7/2016, that students with a future enrollment date during an active school year will be state excluded.


When the student starts attending class:

· Adjust the enrollment start date to match the students schedule start date.

· Remove the state excluded checkbox

It is the sites responsibility to monitor these enrollments. A simple Ad Hoc can be created to pull a list of students with state excluded enrollments and no end date.

Incarcerated Students

Exiting

  • 30-days (Calendar days not school days)

  • “J” - Code (Could be incorrect in IC) - The reported date that the student is incarcerated could potentially be reported days after the student had already been incarcerated.

  • End Enrollment after 30-days (End Status T165 or T167)

  • End Sections (DO NOT DELETE)


Re-entry

  • Create a new Enrollment line

    • Do not change previous Enrollment line

  • Add new sections with the new entry date

    • New Section start date needs to match new Enrollment start date

    • Do not change previous section’s end dates

Current Enrollment and Future Enrollment after Rollover

Current date is 7/15/2016. It is mid-summer vacation following Brandon’s successful completion of 10th grade at Sequoia High School. Infinite Campus shows end status of E155 indicating that he is expected to return.



Earlier today (7/15/2016), we received mail from Brandon’s father a signed letter indicating that Brandon and his family will be moving to Iowa.


To correctly adjust Brandon’s enrollment information

  • Adjust both the previous school year and future year enrollments
  • Adjust previous end status from E155 to a T200 attending non-CA school
  • End Comment - Enter specific details how the exit was verified and where the student is going
  • The final step is to fix the future school year enrollment information
  • Follow the “no show” process to end the future school year enrollment

Incarcerated Students

Exiting

  • 30-days (Calendar days not school days)
  • “J” - Code (Could be incorrect in IC)
  • Ending Enrollment
  • Ending Section


Re-entry

  • Create a new Enrollment line
  • Do not change previous Enrollment line
  • Add new sections with the new entry date
  • New Section start date needs to match new Enrollment start date
  • Do not change previous section’s end dates