SLP Superintendent's Newsletter
Week of September 16, 2019
(LAP) Annual Conference
SUPERINTENDENT PATRICK JENKINS
Message for the Week
SL Perseverance Responsibility Integrity Determination
FYI - I will be out Thursday and Friday, September 19th and 20th, of this week attending a Law conference in Baton Rouge. I will be available via phone if needed.
Just a few notes and reminders:
CCIR – In the military, there is something called the Commanders Critical Information Requirements. It is a comprehensive list of information requirements identified by the commander as being critical in facilitating timely information management and the decision-making process that affect successful mission accomplishment.
I need you to ensure that you provide (via a call and/or text) me and your liaison any and all information that requires any emergency services professionals (Police, Sherriff, EMS, etc.) to be called to your campus. Once things have settled, I need for you or your designee to provide a written statement. This will help me in my decision-making process as well as communicating with the media.
Here are a few, not limited to the following, examples:
Notify me immediately:
• Any death, serious injury or serious illness of a student or staff member
• Any lost or damaged equipment
• Any suicidal ideations or attempts
• Any reportable incident that is medium or high severity (DUI, domestic violence,
arrests, alcohol-related incidents, etc…)
• Any loss, compromise, or mishandling of sensitive material or equipment
• Any incidents of discrimination, hazing, or sexual harassment/assault
• Any transportation mishap
• Any missing or lost students that have been unaccounted for
• Any emergencies during school or sporting events
• Bomb Threats or Active Shooter events
Three Es– Stay Focused, Motivated, and of good courage…remember the three Es (Expectations, Enthusiasm, and Energy) they will get you to the finish line and beyond!
What’s Next - Some of you may remember the television show The West Wing. In it, the fictional president regularly ended staff meetings with two words – “What’s next?” It was his way of signaling that he was finishing the issues at hand and ready to move on to other concerns. This was his way of keeping his eyes ahead. What’s next for SLPSD? There are many challenges and opportunities that lie ahead but we must keep ourselves as well as our students focused on the tasks at hand. I know how hard you are working to make this year successful. Keep your eyes fixed on the prize!
Become What You Believe! Yes, We Can!
District 2019 - 2020 Theme: Become What You Believe!
“To succeed, we must first believe that we can.” ~ Michael Korda
I will try to see as many of you as possible this week. See you tomorrow! Have a great week and see the messages below!
I Believe in the impossible because no one else does, and that gives me an excellent chance at accomplishing it! - Florence Griffith
LSBA LEGISLATIVE REMINDERS
Paint the Town Pink
DIRECTOR OF CURRICULUM - ANGELA CASSIMERE
REMINDER: Louisiana Youth Summit on Opioid Awareness Registration
REMINDER: U.S. Senate Youth Scholarship Opportunity
The Department and the William Randolph Hearst Foundation are pleased to announce the launch of the 2020 United States Senate Youth Program. Two outstanding students from Louisiana will be selected to spend a week in Washington, D.C. in March of 2020 and will each receive a $10,000 scholarship from the Hearst Foundation. The Department requests your assistance with selecting these students. Please distribute to juniors or seniors who hold elected or appointed offices in school or community groups listed in the national program brochure and the logistics memo which includes the application and selection procedures. Please ensure that students understand the rules and regulations governing this competition. For test security reasons, the test secure essay topics will only be released to school systems and will not be available on the Department’s website. High school personnel should contact firstname.lastname@example.org as soon as a student request is made for the essay topics. The names of the students selected and their application portfolios must be received at the email address below no later than October 1. Finalists will be notified by October 21.
BARBARA ROBERSON - SAFETY
THERESE ELLENDER - SUPERVISOR OF STEAM
Social Studies Fair
SEE ARCHIVED SEPTEMBER 2, 2019 SU NEWSLETTER FOR DETAILS
*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPALS E-BINDER.
SEE ARCHIVED SEPTEMBER 2, 2019 SU NEWSLETTER FOR DETAILS
*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPAL'S EBINDER
2019 Career Futures Expo
The 2019 Career Futures Expo will be October 23rd at Northwest High School. The registration deadline is October 15th and we would love to have your confirmation of attendance to reserve your booth! There is NO COST to you to participate and breakfast will be provided by Cengage as well as a hearty lunch by various businesses.
The Career Expo is designed to allow 10th graders an opportunity to explore career options prior to determining a pathway at the end of the school year. This year 10th graders from St. Landry and Evangeline Parish Schools will be in attendance as well as St. Edmunds and Opelousas Catholic. We have an estimate of 1,500 students attending.
I look forward to receiving your registration, attached.
Quest for Success Teacher Training
TRESSA MILLER - DIRECTOR OF FINANCE
1- Fixed Assets point of contact is Charlene (Charlie) Latiolais ext 10290.
· All equipment valued at $250 or more is placed on inventory. There is a St. Landry Parish School Board tag placed on all of these items.
· When equipment is transferred from school to school or even from room to room, a Transfer/Disposition Form must be completed and sent to Charlie. Forms can be found on our website under the Finance Department as well as on the Principal E-binder.
· The Transfer/Disposition form is also used when equipment is condemned, stolen, sold, etc. To dispose of assets, the Transfer/Disposition Form should be submitted to Charlie. We will pick up the old items once the paperwork has been received, Charlie will remove the tag, then we will haul them off for you.
· If equipment is lost, stolen, or vandalized the Transfer/Disposition Form, Form E and a copy of the police report should be submitted to Charlie within 30 days.
· If equipment is purchased (valued at $250 or more) that is shipped directly to your school, please inform Charlie. She will go to your school to place the Fixed Asset tag on it.
There will be a Fixed Asset training on September 11th at 9:00 am in the SLPSB Meeting Room.
2- You should be reviewing and approving the following bookkeeping reports monthly. And your bookkeepers should be submitting these to Angie Marks monthly by the 15th.
1. General Ledger Activity Report for the month
2. Bank Reconciliation Report
3. Outstanding Check Listing
4. Copy of Entire Bank Statement (including copies of checks and deposits)
July 2019 reports are due now.
3- You should be approving all fundraisers and purchases in advance. Please utilize the forms we’ve provided to reflect this approval. Forms have been distributed to your bookkeepers and are available on our website under the Finance Department.
4- All money submitted to the bookkeeper should have documentation (ex. Teacher Collection Log, Ticket Reconciliation, Deposit Form) showing the amount. Any money being turned in to the bookkeeper should be counted first by the staff turning in the money, then by the bookkeeper. Both the teacher and the bookkeeper should sign or initial this documentation.
5- Deposits should be made regularly and at least weekly. Do not hold cash over the weekend or holidays on your campus. Make sure cash is safeguarded at all times to minimize the risk of theft.
6- Please make sure groups are only spending funds that are already available in their student activity accounts. The Account Balance should be included on the Request for Withdrawal of Funds form to assist in this process. There should be no negative balances at the end of the fiscal year.
7- Quotes must be obtained for any purchases costing $1,000 or more. The quotes should be attached to the Request for Withdrawal of Funds/Purchase Order when submitted to you for approval.
8- Travel reimbursements will be delivered via pony the week of payroll. Reimbursement forms should be turned in for payment monthly no later than the 10th of the month. All required signatures and documentation should be submitted.
9- All Registration Fees should be coded to account 10011 as well as all related expenses.
JEROME ROBINSON - SUPERVISOR OF CHILD WELFARE AND ATTENDANCE/ATHLETICS
Rave Panic Button
SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON
Reminder: Available Assessment Resources
● 2019-2020 Assessment Guides
● 2019 Teacher Leader Summit presentations and materials
● Updated Mathematics Equation Builder Guides
● LEAP Connect Constructed-Response Sample Items
GLORIA MALBROUGH - PERSONNEL RECRUITMENT COORDINATOR
Please note that CIS has completed the rollover for the 2019-2020 school year. I am working on giving you access for your observation entries and evaluation assignments. Comparing the list to the rosters of recertification completers I have come across more people that have not turned in their certificate than those that have. In order for me to give you access, I need to receive your certificate of completion.
Also, when making your evaluation assignments, do not give an assignment to a teacher that is no longer on your staff. Once you do that then it makes it hard for me to delete that person. If a teacher is on your CIS roster is listed as other, I need to know what capacity they are working in (ex. Speech therapist, nurse), I will assign their evaluator.
PRAXIS EXAM CHANGES
INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT
Google for Beginners Training
*Send me an email if there is something specific that you would like included in the e-binder.
Shop Local Campaign
Many of these local businesses support each of your schools when you are in need.
Here is a link to purchase "Shop Local" advertisement items: https://stores.inksoft.com/shoplocal/shop/home
Please encourage your staff to shop local and to promote local shopping!
BYRON WIMBERLEY - SUPERVISOR OF TECHNOLOGY
Principal Meeting Reminders
Master Schedule needs to be complete!!!! Oct 1 class will be used to report to the state for students (SIS and CUR) and teachers (PEP)!!!
Student Schedules—ALL students should have a complete schedule!! This will be reported to the state also!!
DROPS—NO SHOWS---need to be done also. The MFP for Oct 1 will begin to be submitted in the coming weeks. This is very important for our funding.
Also remember that PEP and Class Schedules are used for CVR! If these are not correct when submitted, it will not populate correctly.