Business Department
October 4, 2021
Business Office Reminders
- Please allow 30 days for any and all requests to be processed this includes conference requests, credit card requests, ASB requests, etc.
Accounts Payable Updates
The cut-off for invoice payments is 12:00pm on the Tuesday before the payrun.
All invoices received after this time will be processed for the following payrun.
For example:
Invoices received on or before August 24, 2021, at noon will be processed on August 26, 2021. Invoices received after August 24, 2021, at noon will be processed on September 2, 2021.
Please plan accordingly.
PAYROLL INFORMATION
- Any changes or questions regarding updating tax withholdings can be directed to the payroll department, as they process all tax withholding adjustments.
- Verifications of Employment should be directed to the Technicians as follows:
For Classified Employees- Melissa Silva
831-678-3950 x 00104
For Certificated Employees - Sandra Celio
831-678-3950 x 00108
Written Verification of Employments can be faxed to 831-678-2866
*All address changes are made through the HR Department.
Please contact Maria Villalobos.
831-678-3950 x 00130
Conference Request Process
An employee will complete the Conference Request for any and all conferences, workshops, and training, that require staff to be away from their normal work assignments. All employees will also be required to complete a conference request for webinars and virtual training whether there is a cost incurred for the training or not.
Each employee is responsible for completing their own request to attend a conference. Your site/department secretary can help guide you.
When possible, please submit the requests as soon as possible. Please allow 30 days for your conference request to be approved. This will also give your site/department secretary time to make any necessary travel arrangements.
ALL Conference Request should include:
- A copy of the flyer or a printout that details the registration cost, event days, times, and address.
- A printout of the travel route (to calculate mileage) *if applicable
- Please account for meals/lodging/mileage as per guidelines on the Conference Form *if applicable
The employee will give the request to the site/department secretary for supervisor approval.
The site/department secretary will complete the budget code section before submitting it to the principal/supervisor for approval. If the conference is being paid out of grant or title funds, the site/department secretary will obtain signatures from the director of that grant or title.
The site/department secretary will then submit the request to the Business Department for review and budget verification.
The request will be routed to the Superintendent or Designee for approval, then to the CBO for final approval.
Once the request is approved, a copy of the approved request will be emailed to the employee and site secretary.
** Please save all documentation related to the conference you are attending so that you can attach to your reimbursement request.