Council Leader Update

October 2015

Council Treasurers Must Report Council Dues that have been PAID

On a monthly basis, please have your Council Treasurer send an email to Shiree Lynch at the state office (gapta@bellsouth.net) indicating which of your local units has PAID their Council dues. Paying Council dues is a requirement to be in good standing with Georgia PTA, however, we need the Councils to let us know which local units have made that payment.

Council report was due September 22, 2015 -- Don't forget to turn it in!

Each Council is required to complete three reports during the course of the year. The due date for your first report was September 22, 2015. These reports will be reviewed by the Georgia PTA Executive Committee and your District Director. Thank you to those Councils who turned in their reports by the due date.


If you have not turned it in, please do so by the end of this week. Please complete and either mail it to the state office or email it to gapta@bellsouth.net with a copy going to your District Director. You can download the report form from the Council Only section of the Georgia PTA website.

Council Only Section of Website

There is a Council Only section of the Georgia PTA website where you will be able to access the resources you will need for the year. Scroll all the way to the bottom of the GA PTA homepage to access the button. Council log-in is case sensitive.

log in — Children

password — First

Statistical Report

Audits were due to Georgia PTA by September 30th. On the upcoming statistical report that you receive, check in with those schools who have not yet submitted their audit. They may need your Council's help in figuring out where to find an auditor or how to go about sending in the completed audit to Georgia PTA.


Also, be sure to check that local units are turning in their dues on a monthly basis. Reach out to them if they aren't doing so with a kind email and a nudge to turn in their dues monthly.

Model Council Form

Make sure you are keeping track of the Model Council form and its requirements. Advocacy Day on October 15th fills in one of the boxes, as does attending your District Fall Conference and hosting a School of Information.


To download the Model Council form, you can access it on the Council Only part of the website under FORMS. This completed form will be due to Georgia PTA by May 1st to be considered for Model Council status and recognition at Convention Leadership Training.

Common Core Training Incentives - Dates Extended

In an effort to continue our training on Common Core initiatives, Georgia PTA is offering incentives to Districts, Councils, Local Units and Legislative Chairs. Earn $100 for your Council by hosting a Common Core training at a council meeting by November 30, 2015.


All presentations must be presented by an approved and trained Common Core presenter by Georgia PTA. Contact Dr. Detrius Jones for more information and to schedule a presentation – detriusjones@gmail.com or 404-202-1373.


The deadline to pre-register with Dr. Jones for presentations is October 31, 2015. All presentations must be concluded by November 30, 2015 to qualify for the financial incentive.

Important Upcoming Dates

October 5-9 – Georgia Pre-K Week

October 15 — Advocacy Day (Register Now!)

October 23-31 – Red Ribbon Week – check out this website for resources: http://redribbon.org/downloads/Downloadswithlinks/

Month of November – Parent Engagement Month

December 4 — Reflections Entries Due to the State Office

PTAs and Other Parent Groups (talking points)

As Council leaders, you may be asked by parents and schools administrators to explain the differences between PTA and other parent groups. National PTA recently provided all states with a communications guideline for that topic. To read the entire document, log in to the Council Only section of the Georgia PTA website. It is posted there.


Here is a preview of information found in the document:


Key Messages

• While there are many differences between PTAs and other parent groups, the most fundamental is our mission. PTA is a nationwide network of families and educators advocating for children at all levels of decision making, and other parent groups are comprised of families working only at an individual school.


• As a nationwide network of more than 22,000 schools and four million families, PTA provides parents, educators, and other concerned adults with an organized way to improve education, health, and safety conditions for America’s children. In addition to involvement at the school, PTA parents have a voice with district, state, and even national level conversations.


This document contains a lot of great information beyond these two key talking points. Check it out!

Training Materials available for your use

If you are hosting a training session or School of Information and need Powerpoints and handouts to teach the classes, we have them available for you to download on the Council Only section of the website. Look under Training and find all the materials you will need to teach President, Treasurer, Secretary, Membership, Developing Your Communications Plan, Report Writing and Reflections.

Reminders for your local units…

IRS Filing

If a local unit's fiscal year end was May 31, their IRS 990 Filing Verification Form is due to the state office on October 15. Make sure your local units are checking their bylaws for their fiscal year end date.


Membership Awards Qualifications for October:

Remind them to submit their dues (Dues Transmittal Form) and the Membership Awards Form at the end of the month.

Gold Membership Award – If they reach Target Membership and submit the membership awards form by October 31

Community Partnership Award – if they have 30 community partners and submit the form and list by October 31

Oak Tree Award – all staff as members by October 31. (Staff includes: principal, administrative staff, clerical staff, custodians, social workers, counselors, cafeteria staff, i.e., and personnel assigned or based at the school.)


Online Trainings

Georgia PTA is happy to offer online training opportunities for those PTA leaders who were not able to attend CLT, a council training or a PTA University. These trainings can be viewed from the comfort of their own home! If you have local unit leaders who you know have not yet attended training, we recommend that you share with them this training opportunity. They can go to www.vimeo.com/georgiaptatraining and watch the training videos for President, Secretary, Treasurer, Membership, Developing Your Communications Plan, Report Writing and Breakfast in the Classroom.

Social Media: Use it to connect with your members!

We believe social media is a great way to connect people to our association. Are you following Georgia PTA on Facebook? We sure hope so! Georgia PTA posts the most up-to the-minute information on our Facebook and Twitter accounts. Be sure to share information Georgia PTA posts to your District, Council or Local Unit pages. It's one of the most effective ways we can reach more people.

Facebook: Georgia PTA | Twitter: @GeorgiaPTA | Instagram: GeorgiaPTA