Using Information

Marketing

This department will hold information on the products that they offer to the customers as well as contact information for things like newspapers and advertising agencies, They get information from the sales department about the things that sold and how much was sold to allow them to see what is selling best and what is not selling well, They also gather information through surveys and such, as well as all that they also try to attract some new customers.

Purchasing

This is where all the decisions on what to purchase for the company are made, they have to take in to account what materials they require to make the product they are producing, what goods and or services that they may need for their business for it to function efficiently. They will take data from the manufacturing team to see what materials they need to buy as well as sourcing the best quality materials at the best possible price this will mean that both the quality and cost of the product are balanced. They will also talk to administrations and finance to set up account so that invoices from suppliers will be payed on time.

Manufacturing

This department will make the companies or organisation's "Product" and they will then sell the "Product" to the companies customers to make money, The manufacturing department will communicate with the sales to know what amount of product needs to me made and purchasing to tell them what materials they need to make the "product" as well as this they will tell them when they are low on resources and need them to buy more. Manufacturing will also need to tell sales how much "product" they made.

Finance

This department will communicate with all departments in the organisation to make sure that it is all running smoothly in financial terms as in to make sure that no one is over spending or other money related things. The financial department is the department that is in charge of paying invoices to other businesses that the organisation buy supplies and services from as well as this they are also in charge of paying peoples salaries, the recruitment of staff on temporary contracts and they are solely responsible for the cash flow of the business, this means they have to make decisions to ensure that the business stays out of debt and keeps making money,

Personnel

This department the department that is responsible for things like advertising a job that is open within the business and then recruiting people to fill that vacancy they then need to select who they would like to interview from the applications that they revived, Personnel department is also in charge of handling any problems that the employees have with anything or anyone such as disputes between two employees.

Sales

This department are that part of the business that the customer sees because this is who directly speaks to them and this department also handles things like orders and pass information to the manufacturing department to tell them what they need made from the information they gathered from selling things. They also speak to the financial department to let them know what has sold and this allows financial to work out how much they have made and tell them what to sell based on what has already sold.

Types of information

Primary

This is a type of data that is collected by an individual or even a company, this information can be relied on because it can be followed back to where the data originally came from and how it was collected as well as what was done to process it this is unbiased data but can take a lot of time to collect as well as be fairly expensive, this data could also be sold to external businesses that need the same information.

Secondary

This is the opposite of primary data ans is collected by an external party from your business, This can be fairly unreliable due to the fact that you cannot trace where the information came from, how they got it, and how it was processed however this information is quick to get and fairly inexpensive.

Quantitative

This is the information that can be measured in numbers, this information is very accurate because it is based on facts like shoe size and height, this information is usually displayed as statistics and is easy to get a hold of through simple surveys and questionnaires.

Qualitative

This is the information that cannot be show as a number , this information cannot be measured normally because sometimes it is subjective and down to personal opinion some of it is simple like hair colour and eye colour where as some is questions like what did you think of the food.

Characteristics of Good Information

Valid - Good information must always be valid because if it is not you can not make hard decisions such as buying a new material because if the information is not valid you may end up wasting money.


Reliable -Good information must always be reliable because you have to able to make hard decisions without worrying that information that you have been told is right may be wrong or incorrect this could be very problematic if you do something like start selling a new product that you were giving unreliable information that it would sell this would make you lose money .


Timely - Good information must always be timely because if it is not from the right time period it will no longer be reliable such as sales information if you use old information to buy new stuff to sell it will show different things getting sold and they will not be what people want.


Fit for Purpose - Good information must always be fit for purpose, this means that it is relevant to what you need it for this is important because if the information you are given is irrelevant you cannon use it for what you want it for and it will make the result that you produce wrong.


Accessible -Good information must always be accessible because if it is not people will waste time on trying to get it rather than just being able to get the information quickly this makes things take longer and will make employees less efficient.


Cost Effective - Good information must always be cost effective this means that the information will help make the business more money than it costed to get the information for example if you payed $5000 and getting people to fill out surveys it would only be cost effective it it made more than $5000 this is important or else you would be loosing money.


Accurate - Good information must always be accurate because you may be making important decisions using the infiltration so the more accurate the information is the better because you can see exactly what you need to and you wont make any and is the information is inaccurate it could lead to bad choices.


Relevant - Good information must always be relevant this is information that is directly related to your business need this is so that you do not waste money on information that is not going to be used by you.


Having the Right Level of Detail -Good information must always have the right amount of detail because it wastes time if the information is too detailed and it can cause problems if it is not detailed enough one example if if a manager asked for a sales report for the last six months you would give them a couple pages showing the total amount of each item sold and how much you made each month not a 1000 page report including ever separate sale.


Reliable Source - Good information must always be from a reliable source, this is because if it is not from a reliable source that you trust %100 you cannot trust the information %100 this will make it hard to make decisions from the information.


Understandable by the User - Good information must always be understandable by the user, this is because if the user cannot understand it due to it being too complicated or some thing else they cannot use it and will struggle this could make errors happen