Choice Weekly Update
October 4, 2019
Membership for Vouchers (MV)
- The clean-up phase of this data collection closes today at 11:59 p.m.
- The sign-off only phase begins on October 5.
- To sign-off, in the STN Application Center, go to the data verification tab and choose collection management. Compare the information to your school's data for accuracy, then click the box to sign-off.
- Once sign-off is done, print the MV summary form. In the STN Application Center, go to the data verification tab, choose Choice Scholarship, then click on MV summary report.
- When the MV summary form has the required signatures, upload the form. In the STN Application Center, go to the administration tab, then choose upload signed summary report.
Endorsement Forms
Endorsement Forms are available to download for all students with approved Choice Scholarship applications and will remain available to download until October 16. The signed form must be uploaded in the STN Application Center between September 26 and October 16. A payment will not be made for any student who does not have a signed Endorsement Form uploaded by the deadline.
Endorsement Forms are only uploaded once per school year for a student who remains at the same Choice school for both the fall and spring semesters. Failure to upload an Endorsement Form may result missing a student’s payment for the full 2019-2020 school year.
Curricular Material Reimbursement
Qualifying nonpublic schools may apply for curricular material reimbursement for the 2019-2020 school year. Both student level AND claim data must be submitted between October 1 and October 31.
IDOE will calculate the reimbursement amount for each school corporation, charter school, and nonpublic school based on the number of eligible students reported on the "Summary of Costs and Reimbursement Claim Form 2019-2020 School Curricular Material Costs and Eligible Student Counts" and the student level data submitted electronically between October 1 and October 31. The deadline to submit this data is October 31.
Officials should review the curricular material data layout (DOE-TB). The data layout provides specific instructions for submitting student level data and a reimbursement claim.
The Reimbursement Claim Form Memo and Instructions are located here and in the Nonpublic School Community/Curricular Material Reimbursement/Curricular material Reimbursement 2019-2020 folder.
Please direct questions regarding curricular material reimbursement to doetextbooks@doe.in.gov.
Reminder
- The 2019 Graduation Rate Audit period will be open from October 9 to November 1.
- 2019 Cohort reports are available in Learning Connection (Reports > Accountability Reports > 4 year Cohort Report). Guidance regarding the audit can be found in our Moodle community (moodle.doe.in.gov), School Accountability & Accreditation (enrollment key: SchoolAccountability). Look in the resources folder in the Graduation Rate section.
Reports Currently Open
- DOE EM 2020 (Enrollment and Mobility)
- DOE MV 2020 (Membership for Vouchers)
- DOE IR 2020 (IRead-3 Exemption)
- DOE TA 2020 (Testing Accommodations)
- DOE CE 2020 (Certified Employee)
- DOE TB 2020 (Curricular Materials Assistance)
- DOE PE 2020 (Pupil Enrollment) - data pulled from EM data
- DOE LM (English Learners and Immigrant Students)
- DOE TL (WIDA)
Known Issues
- DOE TA (Testing Accommodations) - There is an issue causing accommodation "C" (calculator) records to fail for students in grades 6, 7, 8, and 10.
- DOE TL (WIDA) Input Form - An issue with the WIDA input form ONLY is being corrected. Records submitted using the input form are getting a warning message that the student previously scored 5 or higher. Please verify that the student should be assessed and if so, ignore the warning message. The record has been accepted. Verify all students reported for WIDA are to be assessed. Students who have received a proficiency level of 5 in the past should not be tested.
STN Application Center File Queue Processing
The current increase in the number of files uploaded significantly impacts the speed of file processing. Please be aware of this and exercise patience. The file processing queue is monitored regularly each day.
- Please do not submit a duplicate file. Adding another file slows the process for all users.
- Duplicate files will be deleted when found.
- Every effort is made by IDOE staff to process all files during the work day; however, there may be times that a file will not be completed until the next business day.
- STN files for the entire student body do not need to be submitted on a weekly basis. Always submit a full file at the beginning of the school year, then it is recommended that only updated records be submitted as needed.
Help Us Help You
STN Support:
- To contact the HelpDesk, click this link to create a work order.
- Please provide correct email address and phone number in the work order.
- STN Support is also available by phone at 317.232.0808.
Choice Scholarship Program
Kathryn Roth, Senior Choice Specialist
David Ryan, Choice Specialist
Brittany Elliott, Choice Senior Support Specialist
Email: ChoiceSchool@doe.in.gov
Website: doe.in.gov/choice
Location: 115 West Washington Street, Indianapolis, IN, USA
Phone: 317-233-2200