Google Conversion

Go Live Date - May 31, 2016

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Why the end of the school year?

Over the past year Information and Technology Services has been training school and district staff in the Google Apps for Education. The May 31st conversion date will give us the ability to complete our training pattern, continue to provide uninterrupted resources by converting school based staff before the summer break, and allow us to provide additional training for 11 and 12 month employees during the summer. If you were not able to attend school based training earlier in the year, additional training opportunities for 10 month employees (including teachers) will be made available during the Clay Connected Conference at the start of the 2016-17 school year.

What other dates were considered?

Summer Break

Converting over the summer break will cause an interruption of service for 10 and 11 month personnel. A sizeable number of people check their e-mail over the summer and this would create a gap in continuity.


Pre-planning is one of the most hectic times of the year for school based staff. Information and Technology Services sees a massive increase in submitted tickets during this time frame. The Google Conversion will require a good deal of support and a pre-planning “Go Live” is not optimal for a conversion.

Fall (September-October)

While more feasible than Pre-planning or Summer, schools will want to use the Google Apps to support initiatives at the beginning of the year. This is a bit late to start the conversion and is almost a year and a half since the process started.

What do I need to do to get ready for the May 31st conversion?

Let’s take this a week at a time. We will continue sending these emails through the rest of this school year. If you follow along each week, then you will be all set for the conversion on May 31st. The topics will include next steps for Gmail, Calendars, and Drive.

What if I notice something wrong with my account?

As Information and Technology Services is working through the process to convert to the Google Apps for Education, you might notice a few error messages with Google accounts for you or your students. Please contact the Service Desk at (904) 529-4832 or submit an Issue Trak and we will be happy to help you.

For More Information...

We are very excited about this next step and think everyone will find the Google Apps for Education to be a huge advancement in how we collaborate and communicate. If you would like to know more, please check out these great resources that include information about Google Apps for Education and other components of the Digital Classroom Initiative by clicking the buttons below.

Using Google Apps for Education in the OneClay Portal

One last helpful hint...if you use the portal you will see icons for the Google Apps for Education. The great thing about the OneClay Portal is that once you log in once and install the extension, you can single sign on straight into your Google account.

SDCC Google Conversion YouTube Videos

We are super excited to offer this YouTube playlist with quick and helpful videos to support you in the conversion to the Google Apps for Education. Just click on the button below to see what we've added!! You can even Subscribe to the channel to make sure you don't miss anything!!