WINTER PARK BAND Weekly Newsletter
August 15, 2021
Marching Band Rehearsal
Tuesday, Aug. 17th, 6-8:30pm
2100 Summerfield Road
Winter Park, FL
Marching Band Rehearsal
Thursday, Aug. 19th, 2:45-5pm
2100 Summerfield Road
Winter Park, FL
"Meet the Cats" Pep Rally
Thursday, Aug. 19th, 6-7pm
2100 Summerfield Road
Winter Park, FL
From Mr. Clemente
Dear Winter Park Band families,
We had a great first week of school! It's so great to have the Band room filled with students each class period and be able to see everyone in person again.
This week the Band, and specifically the SOTW, has our second and third performance of the school year! Thursday, 8/19 the SOTW performs at the "Meet the Cats" Pep Rally in the Auditorium at 6 PM. Friday, 8/20 we have our first home football game of the year at Showalter Field. For all performances for the Band, there will be an itinerary. Itineraries can be found above in the description of this week's schedule, in attachments to the Weekly Newsletter, or by visiting http://www.winterparkhsband.com/itineraries.html.
The student uniform for both events this week is our summer uniform. The uniform includes the 2021 Show Shirt, tan/khaki shorts, a belt, athletic shoes, and socks.
Between rehearsal and the pep rally Thursday, students will have a pizza dinner while they also change into uniform. On Friday, pizza slices will be for sale at $1/slice during the Band class periods. That pizza will be served at 4:45 PM, per the itinerary.
"To be early is to be on time,
to be on time is to be late,
to be late is unacceptable."
As we all settle into the rhythm of the fall schedule of a normal school year, I'd like to take a moment to remind everyone our policies on student attendance. Band is a co-curricular course, meaning Band activities are all a part of the Band class curriculum. ALL WPHS Band students are expected to be on time and in attendance for the duration of any rehearsal, performance, or event that is a part of their class. Students who are late or not in attendance miss crucial material and will lose out on points for that grade in the grade book. In the case of sudden illness, family emergency, death in the immediate family, or or other emergency, parent communication must be sent to the directors. In the case of a future unavoidable conflict, (family wedding or the like) parents must communicate with the directors with a minimum of 60 days notice, per Band Handbook policy. With advanced parent communication, the vast majority of schedule conflicts can be alleviated or eliminated entirely. All parents and students are responsible for being aware of the Band calendar and all Band events.
For especially our Tuesday evening rehearsals, students know that they are to be on the field ready to rehearse promptly at 6 PM. I ask that all our Band families ensure your student is at school at least by 5:45 PM so that they have enough time to be prepared for the start of rehearsal each Tuesday evening. Thank you!
Extra Show Shirts: Extra Show Shirts have been ordered, and are expected to be ready for pickup late next week. If you missed out on the first order, we will be placing another order in a few weeks for anyone else interested.
Natalie Storch's Band Booster President update contains lots of information this week, and also this week Julie Capps has provided lots of information concerning our Program Ads and Sponsors fundraiser. This fundraiser is the biggest "bang for your buck" that we do each year, it's easy and not time consuming, and it's a great opportunity to raise enough Band credit to completely cover your student's Fair Share. I encourage ALL of our Band families to take full advantage of this opportunity!
Let's make it a great week!
From the Band Booster President, Natalie Storch
Week of August 15, 2021
We hope you had a great first week back! Please see below.
August 20, 2021 (this Friday)-First game of the year. We will look forward to seeing everyone there!
We would love it if each family could sign up to help chaperone at least one game this year. It is not difficult, and it is a lot of fun to meet the students and the other parents. Please see the CutTime Calendar for volunteer spots for every game. We still have spots for all of the remaining games. Sign up is easy, and it is FREE admission to the games (home and away). Volunteer spots are first come, first served, so please sign up today.
If you do not know what volunteer chaperones and operations volunteers actually do each week for the games, please see the information below.
Chaperones-arrive approximately 5pm depending on the game (itinerary will specify), meet with other chaperones/coordinator, decide game duties and which bus to ride, ensure attendance is taken by section leaders, assist students with instruments, uniforms, and anything else needed, arrive at game, walk to stands with band, help with feathers for shakos (uniform hats), rope off band area in stands (home games), watch band warm up/get ready for pregame show, supervise students during game/3rd quarter break, help students clean up stands, walk with students back to the bus, ride on the bus back to school, generally back to school by 10:30 pm. Chaperones have fun!
Operations volunteers-arrive between 4:10-4:30 or so (OPS communication will specify) and coordinate student operations crew loading equipment, water, and other items into the trailer (i.e. percussion equipment, etc.), drive to game in vehicles, meet the trailer and coordinate unloading equipment, water, and other supplies needed for game, assist students transporting equipment to field and stands, ride back to school and coordinate students unloading trailer after the game, ensure trailer is unloaded and ready for the next event, assist with other items needed, generally finished by 10:30-11. The OPS crew has fun!
Please see Julie Capps’ message about ad sales—it is a GREAT way to raise funds for your student’s band account and to connect with community members and businesses. If you need programs for past years, so potential ad purchasers can see what it looks like, there are programs in the band office, and there is a digital version of last year’s program on the Band’s website.
Have a great week everyone!
PROGRAM ADS & SPONSORSHIPS FUNDRAISER
Ad space and sponsorships are now available for purchase in the 2021-22 Band Program. This program is distributed free at all concerts during the school year and includes a mix of advertising that ranges from local business ads, student dedications and sponsorships from local business or families.
60% of any ads sold by your student will be credited to their account, helping to defray financial obligation to the Band. Parents can also purchase an ad to celebrate their student, with 60% of the purchase price coming back to you as a fundraising credit.
Ad pricing ranges as low as $65 (business card size) and runs all the way up to $325 (full-page ad). Information packets were distributed at band camp. Additional information can be accessed on the Band website by clicking on the “About” link and then selecting Band Boosters. Here you can access both the instructions and order form as well as examples of previously run ads.
Ad purchases close September 30, 2021. Don’t miss this wonderful opportunity to celebrate your student or spotlight your business while earning credit towards your student’s fair share expenses.
If you have any questions, please don’t hesitate to email: email@example.com.
- Band Calendar sync Google/Andriod format: https://calendar.google.com/calendar/embed?src=winterparkhsband%40gmail.com&ctz=America%2FNew_York
- Band Calendar sync Apple iCal format: https://calendar.google.com/calendar/ical/winterparkhsband%40gmail.com/public/basic.ics
By now, all students and parents/guardians should have received a "You're invited to join Winter Park High School Band's data management system" email from the firstname.lastname@example.org email address. Another round of these emails was sent Sunday, 7/11 around 1 PM. Please follow the instructions in this email to log into your CutTime account if you have not done so already. If you search your inbox and still have not received or cannot find this email, please email both me and Mr. Smith directly at email@example.com and firstname.lastname@example.org.
Once you have logged into your CutTime account I ask that all students and parents please scroll down to the Contact/Demographic Information section. Then, find the dropdown menu next to Mobile Provider and select your mobile provider from the list. This will enable the directors to communicate with parents and students via text message, which is a vital channel throughout the school year. If a service provider is not selected on your profile, text messages sent through CutTime will not be send to your mobile device. Thank you for attending to this!
Volunteer Opportunities 2021-2022
Hello Winter Park Band Families!
Although we are just wrapping up another school year, I am thinking about volunteer needs for this summer and next school year and want to put this information out there for parents to consider.
Here is a description of needs the band has throughout the year. Opportunities exist at different times of the year, different times of the day and for different time commitments. Stepping up to volunteer even once is a huge help and you don’t have to have any prior knowledge. Please take a moment to consider if you may be able to help with any of the following areas.
Time: late summer and fall football season (until November). Daytime and evenings.
Areas of need (can help with one or all three areas): 1. Uniform fittings at end of summer (no sewing- uniforms have snaps) 2. Wash and iron a few times during the season (usually each volunteer takes home 10 or fewer uniforms) 3. Help out Jessica Fox (uniform chairperson) in the uniform room before and after games. All areas are organized by Jessica, so all you have to do is show up!
Chaperone games, MPA’s:
Time: during football season starting Aug. 20 and most Fridays until the first week in Nov. Evenings.
Area of need: 7 parent chaperones per game to ride with students to games from approx. 5-10 pm. Volunteer once or several games. It’s a bit of a time commitment, but it goes by fast and is fun! Chaperone MPA’s: these competitions can be on Saturday or during the week and usually happen during the daytime.
Operations for fall football games: Contact Keith Gavin (email@example.com) to help with band instruments and equipment for the games, MPA’s and Parades.
Time: band camp late summer. Daytime and evenings.
Area of need: help serve meals during camp and clean up after. Meals this year will be lunches one week and dinner one week. It’s possible to help one day or several days.
Contact: Ellen DeLoach at firstname.lastname@example.org
Driving students during the Door-to-Door fundraiser
Time: a half-day on a Saturday in February.
Area of need: about 50 parent drivers to take 2-4 students to a designated neighborhood in Winter Park to walk door-to-door to collect money for the band. It’s the most important fund raiser of the year! There will be more information later in the year, but you can also contact Heather with questions:
Contact: Heather Ribaric email@example.com
Thanks for reading and considering helping out! There will be more info posted about these opportunities as the needs arise and you can contact me at anytime for more information: firstname.lastname@example.org
Friday, August 27: Away Football Game
Friday, September 3: Home Football Game
Monday, September 6: NO SCHOOL/Labor Day Holiday
Friday, September 10: Away Football Game
Friday, September 17: Home Football Game
Saturday, September 18: All-State Auditions, Ocoee HS
Wednesday, September 22: Homecoming Parade and "Pep Rally"
Friday, September 24: Homecoming Football Game
Wednesday, September 29: FALL CONCERT, 7 PM
Friday, October 1: Away Football Game
Saturday, October 2: Fall Mini-Camp, 9 AM - 5 PM
FINANCES AND CUTTIME
Past Due Band Payments:
- Band Registration Fair Share - $25.00 Due 5/4
- Fair Share Payment 1 - $100.00 Due 7/28
- Marching Band Uniform Shoes (if needed) - $35.00 Due 7/28
Viewing your Student's Financial Account in CutTime:
There is a direct link to CutTime in "Quick Links" on the band website.
To access Cut Time, follow these steps.
- Go to CutTime.net and click “SIGN IN” in the top right-hand corner.
- Enter your Username or Email and Password You are now on your profile, where you can access our calendar and handouts and files. Click “Update Info” tab to input or update contact information. Don’t forget to click “Update” when you are finished.
- Click the “Finances” tab to view financial statements.
For questions concerning general Band inquiries, Band financial obligations, or to request a payment plan, contact Mr. Clemente, at Michael.Clemente@ocps.net. For questions regarding your CutTime account or statement, contact the Band Booster Treasurer, Lori Gavin, at email@example.com.
2021-2022 FINANCIAL OBLIGATIONS SCHEDULE
Unlike a full band rehearsal experience, studying with a private teacher focuses in on the student’s individual needs. Students who study privately once a week from a professional musician are usually those who excel and find Band more enjoyable. These students frequently earn positions in honor groups like All-State and All-County, and make entry into our more advanced bands like Wind Symphony and Jazz Ensemble I. Some even go on to earn college scholarships, even if they are not majoring in music!
By following the link below, you will find a list of local private teachers. This list is not exhaustive, and there may be other individuals who are not on the list. If you know a private teacher who should be added (or would like to be deleted), please contact Mr. Clemente at firstname.lastname@example.org.
Help the Band with Amazon Smile!
Make a difference for Band students with every day purchases! Shop at smile.amazon.com/ch/27-0964817 to generate donations for Winter Park High School Band Alumni Association Inc. Once this charity is selected, always type in Smile.Amazon.com to place orders.
**NEW THIS YEAR!...To enable AmazonSmile on the Amazon mobile app:
- Open the app (sign in) and touch the three horizontal lines in the top left corner. Select "See All Programs" , then select "AmazonSmile".
WPHS Band Social Media
We've been posting lots of photos our social media platforms, and we will continue to post updates, photos, video, and other media to those pages throughout the year. Follow the Band!
- Facebook: @winterparkhsband
- Instagram: @winterparkhsband
- Twitter: @wphs_bands