Orientation Summary
Fall 2023 - Spring 2024 Dallas ISD Substitute Staffing
WELCOME TO DALLAS ISD!
On behalf of the Dallas ISD Substitute Office, we would like to thank you for attending New Hire Orientation! We are very pleased with the turnout and know that you will be a positive contribution to the success of our students.
We hope that you had a great experience on your first assignment Friday/Monday and make sure to keep that positive momentum going throughout the year! As we discussed, while looking for assignments please keep in mind hard to fill days on:
- Mondays and Fridays
- Weeks leading up to holiday breaks
- Last-minute assignments put in the night before/morning of
Please make sure to read this newsletter in its entirety so you do not miss any pertinent information.
The Dallas ISD Substitute Team
2023-2024 BIWEEKLY PAY PERIOD & DATES
Please click the link below for substitute payment dates!
2023-2024 SCHOOL YEAR CALENDAR
HOW DO I ACCESS MY PIN?
HOW DO I ACCESS FRONTLINE?
All substitutes have been sent a personal invitation email to your district email account to access the system & accept substitute job assignments. Substitutes are required to click the link in their district email to create a Frontline ID & password. We highly encourage you to continue using your district email for the Frontline ID.
If you have an existing Frontline ID account, click “Sign in with your Frontline ID.” If you do not have an existing Frontline ID account, click “Create a Frontline ID.” Enter a username, password, email address, and click “I accept the terms and conditions." Then click “Create Frontline ID” and you are all set! 😊
https://app.frontlineeducation.com/
For more information on creating your Frontline ID click here.
For technology-related issues, related to your district email account, please contact the IT Service Desk at 972-925-5630. Unfortunately, the Substitute Office has no way of resetting your password. If you forget your Frontline password – please click Forgot Password on the login screen – a link will be sent to your email to reset your password.
If you have any questions, concerns, or comments, please contact the Substitute Office by email as listed below:
SUBSTITUTE EDUCATIONAL RESOURCES
Please do not forget about the materials provided to you during the Substitute Orientation. The materials will serve as great resources as you accept substitute assignments in our pool. Remember our students cannot afford one missed opportunity of learning.
The Lead4ward website allows you to view and print TEKS alignment guides for grades K-12. There are alignment guides for all core subjects. Click on the following link :Lead4ward Resources
The Substitute Handbook provided is a great wealth of information. Such as Classroom Management, Special Education, Being a Professional Substitute, and Filler Activities. For more information, you can visit.
IMPORTANT INFORMATION REGARDING POWERSCHOOL
The Dallas Independent School District's student information system, Chancery, will be replaced with the PowerSchool student information system. PowerSchool provides a unified solution for our Parents, Teachers, and Administration staff. This new system will enhance our current school administration, classroom instruction, and family engagement tools. PowerSchool SIS will become the student information system of record for the 2023-2024 school year.
How can I get access to PowerSchool?
For instructions on how to set up your PowerSchool account click here.
DISTRICT CLOCK-IN & OUT REMINDER
IS IT MANDATORY FOR SUBSTITUTES TO CLOCK IN AND OUT?
NEW HIRE PACKET
To support you in your Dallas ISD experience, please click the link below for 2023-2024 new hire resources.
The packet below includes important information presented at Substitute Orientation (Benefits, Student Code of Conduct, Child Abuse Training, and all other resources.
***NEW PACKET PENDING***
DISD Campus Directory
Each campus has a set person or people who work with the substitute population. It may be an office manager, an assistant principal, or a financial clerk. This coordinator is in charge of handling substitute assignments, classroom placements, and most importantly time sheets. On the substitute webpage there is a link to the substitute campus coordinator for each campus. Please refer to this list anytime you have questions regarding your assignment or payment for that specific campus. It is a common misconception that the substitute office handles payroll for substitutes. Each campus (typically the office manager) is in charge of submitting timesheets to payroll for all assignments worked on their campus. If you ever believe there is a discrepancy on your paycheck, please be sure to reach out to the specific campus you took your assignments at.
Below is a link to the DISD Campus Directory, that contains campus addresses, phone numbers, Office Manager and Principals' name and email address.
DALLAS ISD CORE 4
ASSIGNMENT EXPECTATIONS
Because professional substitute teachers affect so many students, quality must be a priority in the lessons delivered to students in the absence of the teacher. Substitute employees are expected to consistently accept assignments through the Absence Management System (formerly Aesop). app.frontlineeducation.com
Likewise, substitute employees are expected to arrive promptly at confirmed assignments. Additional details about professional substitute expectations will be provided during orientation.
INFORMATION UPDATE
If you wish to update any information (such as phone numbers or addresses) make sure you log into your Oracle account to do so. All district information including Absence Management (AESOP) is pulled from Oracle, so if you want to make any changes you will need to do it through the Oracle portal. Use the steps below:
1. Log in to Oracle at http://disdops.dallasisd.org
2. Click the "DISD Employee Self-Service" folder under the "Main Menu"
3. Click the "Employee Self-Service" folder
4. Click the "Human Capital Management Information" folder
5. Click the "Personal Information" link
6. Browse the field you would like to change and click "update"
7. Follow the prompts and enter in the required information
8. Click "Submit"
WHAT ARE THE REQUIREMENTS TO REMAIN AN ACTIVE SUBSTITUTE?
- Substitute employees are required to be consistently available to cover teacher absences at various campuses; a minimum of five (5) days per month within a school year to remain active in the substitute pool.
- Substitute employees must be available to accept assignments immediately upon hire into the Dallas ISD Substitute Pool.
TRS NOTIFICATION FOR ALL RETIRED SUBSTITUTES
As part of their requirements, Dallas ISD is required to report the actual hours worked for all the employees that have retired from TRS and have been rehired to work for the district.
In order to capture this information correctly, the retired employees will need to clock in and out every day in the biometric clock.
- Retired substitutes – make sure that you clock in and out when you perform services at any campus.
- Retired Support employees – should already be clocking in and out, please make sure to continue using the biometric clock every day.
- Retired Biweekly employees - should already be clocking in and out, please make sure to continue using the biometric clock every day.
- Retired Professional employees – are required to clock in and out every day to capture the actuals hours worked in order to submit the information to TRS.
- Retired Part time employees - are required to clock in and out every day to capture the actuals hours worked in order to submit the information to TRS.
If you have any issues with the clock, please send a message to notifypayroll@dallasisd.org and we will contact you to determine any issues and provide a solution.
You can also check the TRS website https://www.trs.texas.gov under Retirees for additional information.
ACE-ACCELERATING CAMPUS EXCELLENCE SUBSTITUTE COMPENSATION
"Substitute [teachers] will be compensated an additional $10.00/DAY for [full day assignments] at an ACE campus." Following orientation you will most likely receive communication from one of our ACE/ISN principals or staff, so continue to check your emails. The communication will look similar to the following:
Subject Line: Substituting at ACE (Accelerating Campus Excellence) [Insert the campus name]
Welcome to Dallas ISD and thank you for your interest in serving Accelerating Campus Excellence (ACE) campuses! The Dallas ISD Substitute Staffing team shared your contact information with us to support students at (insert campus name).
We are currently experiencing less than desired fill rates and would like to invite you to accept an assignment at (insert campus name). Our campus offers substitute support by way of (insert support systems at the campus). If you are interested, please contact (insert contact name and information) as soon as possible. Our school is located at (insert address). Remember, substitute employees accepting (full day) assignments at ACE campuses are compensated an additional $10! We look forward to meeting with you soon to support our students!
Visit our school website-*Hyperlink school website site information for the substitute to review.
Visit the ACE website- Hyperlink ACE website site information for the substitute to review.
Principal’s Closing"
ACE Schools with an additional $10
• EDDIE BERNICE JOHNSON ELEMENTARY SCHOOL
• H S THOMPSON ELEMENTARY (Delayed Opening)
• WILMER HUTCHINS ELEMENTARY SCHOOL
• CHAVEZ ELEMENTARY
• DOUGLASS ELEMENTARY
• COCHRAN ELEMENTARY
• TRUETT ELEMENTARY
• RHOADS ELEMENTARY
• PEASE ELEMENTARY
• CEDAR CREST ELEMENTARY
• HOTCHKISS ELEMENTARY
• DUNBAR ELEMENTARY
• MARTIN LUTHER KING, JR LEARNING CEN
• BURLESON ELEMENTARY
• BRYAN ELEMENTARY
ARE SUBSTITUTES ELIGIBLE FOR BENEFITS?
If you have questions regarding your benefits or Annual Benefits Enrollment, contact the Benefits Call Center for assistance. The Benefits team can help you:
- Enroll in benefits as a new employee or during Annual Benefits Enrollment.
- Change your benefits if you have a “special enrollment event,” such as having a baby, getting married, or your spouse losing his/her employer’s health coverage.
- Get answers to your benefits-related questions.
- Provide help with using the new Dallas ISD Benefits Portal
Contact the Benefits Call Center at (972) 925-4000. English- and Spanish-speaking representatives are available weekdays from 7:30 a.m. to 5:30 p.m.
ID BADGE POLICY
MEET OUR TEAM
Areli Lopez, Substitute Staffing Specialist
- Major Responsibilities: Creating Substitute Profiles, Updating category and pay rates
- Email: arelopez@dallasisd.org
- Phone: (972) 925-4348
Jen Alvizo, Substitute Coordinator
- Major Responsibilities: Absence Management, Substitute Communication, AABS Reporting
- Email: dalvizo@dallasisd.org
- Phone: (972) 925-4259
Brandy Nealy, Substitute Facilitator
- Major Responsibilities: Substitute Training, Materials & Resources Policy, TWC & Reviews Incident Reports
- Email: bnealy@dallasisd.org
- Phone: (972) 925-5734
Veronica Vazquez, Manager
- Major Responsibilities: Substitute Office Policy, Project, Work, and Substitute Supervisor
- Email: vvazquez@dallasisd.org
- Phone: (972) 925-4368
CONTACT US
Feel free to contact us about any questions or concerns you may have. :)
Email: substitute@dallasisd.org
Website: https://www.dallasisd.org/substitute
Location: 9400 N Central Expressway, 14th Floor, Dallas, TX 75231
Phone: (972) 925-5420
Facebook: https://www.facebook.com/groups/1483283691758724/
Twitter: @DISDSubs