Region 10 - Federal Programs
May 2023
Legal Disclaimer
Office of Federal Programs Team
Federal Programs Website - Click the link below for all resources in one spot!
May Action Items:
New! FEDERAL PROGRAM COMPLIANCE DIVISION FEDERAL PROGRAMS PLANNER
TEA sent ESSA notification Thursday, March 2, 2023 regarding the availability of carryover and any reallocation amounts. The deadline to submit amendments is 5:00 p.m. Central Time, June 2, 2023.
- LEAs must review, approve, and certify the ICRP in TEAL by May 19, 2023 (more information below).
- Don't forget to register for the What Drives Winning Conference in Dallas on May 31st - June 1st. If you are a T1 & T2 SSA member you get to send 5 participants at no cost. All LEAs are invited to join! See details below.
- ESSER Supplemental Final allocations have been posted on the TEA Entitlement Website. The 25% hold on final reimbursements will be removed soon. Final ESSER Supplemental amendments due June 6, 2023. See the ESSER Section for additional details about final NOGA and Amending the ESSER Supplemental grant.
- Last day for ESSA budget amendments is June 2, 2023.
SSA's ONLY:
ESSA
- Final day for ESSA SSA budget amendments is May 5, 2023.
- Final allocations and reallocation amounts have been updated in the SSA District Statement spreadsheets located in your LEA's Google folder. If you have any questions, please contact karla.beltran@region10.org or davonda.oliver@region10.org
- Please remember to submit reimbursements monthly to reimbursements@region10.org
ESSER
- Review your ESSER SSA Budget Summaries in your Region 10 ESSER Google Drive. If you need to amend please contact Sonya.Carpenter@Region10.org or Penny.Douglas@Region10.org.
- ESSER Supplemental Final allocations have been communicated to you. Budget Summaries and District Statement sheets will reflect the new amount soon.
- Final ESSER Supplemental SSA Amendments - Due May 5, 2023.
- ESSER II Final SSA Amendments - Due June 13, 2023.
- ESSER III Website - Check your 6 Month Review due dates involving stakeholders.
ISDs to certify ICRPs by 5/19/2023
- LEAs must review, approve, and certify the ICRP in TEAL by May 19, 2023
To access TEAs communication, please click here
What Drives Winning Conference on May 31st - June 1st
Come join us for an exciting event featuring many dynamic speakers!
What Drives Winning Conference in Dallas on May 31st - June 1st.
The conference is open to all LEAs. Please register here for LEAs that are not part of Region 10's SSA.
For SSA Members Only complete the google form below:
R10 is paying registration fees for Title 1 and Title 2 SSA Members (up to 5 per LEA)
Complete THIS survey by Friday, April 28th.
Title I, Part A Comparability Letters
Follow these steps to find your notification letter in the GFFC Reports and Data Collections secure application:
- Log on to TEAL.
- Select “GFFC Reports and Data Collections.”
- Select “Notification Letter – Comparability” from the Report Title drop-down menu.
- Select “2022–2023” from the School Year drop-down menu.
For Further Information
The Title I, Part A – Comparability of Services Guidance Handbook, posted to the Title I, Part A – Comparability of Services Requirement webpage, includes details on the requirement.If you have questions, please email the Federal Fiscal Compliance and Reporting Division at compliance@tea.texas.gov
TEA Communication Highlights
The following Texas Education Agency Correspondence has been posted at the TEA website or emailed to LEAs:
Subscription-based Information Technology Arrangements (SBITAs) Universal Errata
May Highlights
May Professional Learning
Federal Program Director Meeting
5/9/2023
9:00 AM - 4:00 PM
Room: Houston, Lamar & Virtual
TECHY Homeless Quarterly Meeting
5/10/2023
8:30 AM - 12:00 PM
Spring Valley - Austin Room
Session ID #2649406
ESSA Coffee Hour (Q&A)
5/12/2023
9:00 AM - 10:00 AM
Register here through Zoom
Compensatory Education - Policies, CAN, D/CIP, and Required Submission
Presenter: Dr. Jamie Bryson
5/18/2023
9:00 AM - 12:00 PM
Session ID #2644736
ESSER Coffee Hour (Q&A)
5/19/2023
9:00 AM - 10:00 AM
Register here through Zoom
ESSA SSA Members - Technical Assistance Tuesday
Preparing for the Application
5/23/2023
9:00 AM - 10:30 AM
Session # 2650061
ESSER SSA - Technical Assistance Tuesday
5/30/2023
9:00 AM - 10:30 AM
Session ID #2650075
Are you new to federal programs?
The office of Federal Programs is here to help and support you. Please complete the 2022-23 Office of Federal Programs Technical Support Form if you would like to request support.
Federal Program Resources
Title I, Part A Highlights
Compliance Documentation Review
To be in compliance with Title I, Part A requirements, all LEAs that accept funding are responsible for maintaining documentation locally of the following required events/processes:
- 2022-2023 Year Plan Evaluations (CIP, DIP, LEA PFE, Campus PFE)
- 2023-2024 Comprehensive Needs Assessment (CNA)
- 2023-2024 LEA Program Plan/District Improvement Plan (DIP)
- 2023-2024 Schoolwide Program Plan/Campus Improvement Plan (CIP)
- 2023-2024 LEA PFE Policy
- 2023-2024 Campus PFE Policy
- 2023-2024 Parent Consultation for LEA PFE Reservations
- 2023-2024 Solicit Public Comment
- 2023-2024 PNP Consultation
- 2023-2024 Ed-Flex Waiver Considerations and Processes
- 2023-2024 Title I, Part A Supplement, Not Supplant Methodology or Statement of Exemption
Title II, Part A Highlights
Title II, Part A Resources
Title III, Part A - ELA & IMMIGRANT Highlights
Quick Links to Title III Resources
TEA Links:
Side-by-Side Funding Guidebook (NEW for 2022-23)
Required Subgrantee Activities
Region 10 Links:
Check out the Region 10 Bilingual/ESL Smore for PD opportunities.
Don't miss out on the Title III Leaders Quarterly Meetings for Title III Leaders!
Region 10 & Region 11 Multilingual Symposium
Registration is NOW OPEN!
Please visit the Region 10 Calendar of Events and search for Multilingual Symposium to register.
Title III Statewide Summer Symposium
Title IV, Part A Highlights
Be mindful of NEW State Requirements for School Safety & Security before spending your Title IV, Part A Funds
Title IV, Part A Federal funds cannot be used to meet state or local safety requirements
Safety and Security - Region 10 Contact
Please do not hesitate to contact me if you have any questions.
La’Evening Woodard
Safety and Security Program Coordinator
Office: 972-348-1556
State's School Safety/Mental Health Training Requirements
Visit the state’s school safety/mental health state training requirements that include the TEC code, TASB policy, and many other items a district needs to be aware of under our District Resources page.
Title IV, Part A Federal funds cannot be used to meet state or local safety and mental health requirements. LEAs and ESCs can use this chart to help with Title IV, Part A use of funds questions.
Below are links to several state and local required activities that overlap with Title IV, Part A Federal Programs. The LEA would have to meet these requirements before using Title IV, Part A funds to supplement additional needs.
ESSA Padlets & Resources
ESSER Contacts
ESSER SSA members - contact Sonya Carpenter (sonya.carpenter@region10.org)
ESSER - contact Kim Fuller (kim.fuller@region10.org)
ESSER II, III, & SUPP
Grants END dates including tydings period:
- ESSER II ends on September 30, 2023 - last amendment due 7-3-2023
- ESSER SUPP ends on August 31, 2023 - *last amendment due 6-2-2023 (see note below about New NOGA)
- ESSER III ends September 30, 2024 - last amendment due 7-5-2024
*ESSER Supplemental Adjusted Amounts:
- No action is required by the grantee at this time.
- TEA staff will initiate budget adjustments to incorporate the revised amounts.
- The grantee’s approved budget, on Schedule BS6001 – Program Budget Summary and Support, will be updated by TEA staff to reflect the revised amount.
- Once the adjustment process is completed, grantees will receive an email notification of the revisions to program budgets along with a revised Notice of Grant Award (NOGA) attached.
ESSER Supplemental Amendments:
If necessary, once it receives email notification of the revised budget and NOGA, an LEA may submit an amendment to revise the budget entered by TEA staff. Please refer to the When to Amend the Application guidance on the Grant Administration Division's Amending an Application webpage to determine whether an amendment is necessary.
ESSER Validations
Programmatic Validations
Region10's Learning Loss Validation training slides are on the ESSER Padlet
- Phase one is currently underway and will end July 31, 2023.
- Phase two will start August 1, 2023.
ESSER III Website
Please review your website links are active in Smartsheets and that your plans are updated.
Do you need to update your website links? Click here.
Fiscal Validations
ESSER I, ESSER II, and ESSER III Fiscal Validations
LEAs receive notification of fiscal validation and have 10 days to submit documentation via a secure link.
Class Wallet Information
In-Person Class Wallet Collaborative Session
Tuesday, May 2, 2023
12:30PM - 3:30PM
*Lunch will be provided
Virtual Class Wallet Collaborative Session
Thursday, May 4, 2023
1:00PM - 3:00PM
*Zoom Meeting
Class Wallet is the new platform to submit ALL Equitable Service Requests. Please submit requests at ClassWallet.com; we are no longer accepting requests emailed at pnprequests@region10.org.
Title III Eligibility
Great learning opportunities!
TEA McKinney-Vento 101 Webinar
TEHCY Homeless Quarterly Meetings
8:30 AM - 12:00 PM
- 4/5/23 (rescheduled from March) Session ID: 2649405 ZOOM: 933 950 9023 (Virtual Only)
- 5/10/23. Session ID: 2649406(in person)
NEW! Homeless & Foster Care: Trauma-Responsive and Resilience Building Practices by Julie Kurtz, Founder of Center for Optimal Brain Integration (1 1/2 days)
Strengthening Self Awareness to Reduce Burnout in Times of Stress (Self-Care)
- 04/17/23 - 8:30am - 3:30pm
- 04/18/23 - 8:30am - 11:30pm. Session: 2650283
R10 McKinney Vento Homeless and Foster Care Zoom Coffee Chats
- 04/14/23 Session ID: 2650785
Foster Care and Student Success TEA Guide for LEAs
Foster Care and Student Success : TEA Training Series
PFE Compliance Calendar
- May
- Provide to parents information about the level of achievement of the child in each of the required state academic assessments. (If this cannot be completed before the school year concludes do this as soon as practicable.) ESSA Section 1112 (e)(1)(B)
- June
- Provide parents with information about the level of achievement of the child in each of the required state academic assessments. (If this cannot be completed before the school year concludes do this as soon as practicable.) ESSA Section 1112 (e)(1)(B)
- Prepare and submit ESSA Consolidated Federal Grant Application, if applicable.
- Prepare and submit ESSA Consolidated Compliance Report, due September 30th.
- July
- Submit ESSA Consolidated Federal Grant Application, if applicable (strive to submit on or before July 1 for July 1 stamp-in date.)
- Prepare and submit ESSA Consolidated Compliance Report, due September 30th.
- National Parents’ Day- 4th Sunday of the month