Hearst Family Update
April 18, 2021
Good afternoon, Owl Families,
We're so excited for the start of Term 4 tomorrow and to welcome back so many more students and staff to the building! Our staff is busy finalizing preparations for tomorrow and the coming weeks and I thank you in advance as we continue to work through the many logistical challenges of educating kids in a pandemic. Our gradual reopening of the building has allowed us to work through many of the processes and procedures that we must implement in order to keep our school community safe but we know that there may be updates to some of the information shared below as we move through the first days and weeks of Term 4. Please be sure to read through all of the information below and, if your child is attending in person in Term 4, please read through the welcome email sent by the teacher on April 9.
Hope you're enjoying the weekend, thanks for your continued partnership, and please reach out with questions,
News and Announcements from Hearst
Upcoming Key Dates
- Monday, April 19- Term 4 starts
- Wednesday, April 21 - Student Picture Day Make Ups, 12:30-3:30
- Wednesday, April 21 - PTA Meeting, 5:00-6:30
- Wednesday, April 28 - LSAT Meeting, 4:30-5:30
- Thursday, April 29 - Term 3 Report Cards Mailed and Published in Aspen
- As of 4/17/21 all 2-5 CARE seats are filled. If there are seats that become available over the course of Term 4, I'll share this information with families in an update.
To ensure that students who are in person do not mix with kids or adults who are not in their cohorts, the playground will be closed from 10:15am-1:45pm daily. Only kids who are in person for the full day will have access to the playground from 10:15-1:45. This means that AM only kids will be unable to use the playground after they dismiss for the day and PM only kids will be unable to use the playground before they start class. Thanks for your understanding!
Reminder: Term 4 Forms (Family-school agreement, asymptomatic and symptomatic consent forms) are printed and available for pick up from 8-4 daily at the main entrance. There is no need to call before coming to pick up the forms, simply buzz at the main entrance and someone will be available to hand you a packet of forms.
Reminder: DCPS has updated the School Planning blog with information about the Foxhall/MacArthur planning process. This is where they will share updates, meeting materials, etc. once the process kicks off. Because the opening of these schools may impact the Hearst boundary and/or feeder schools in the future, please be sure to regularly review the site. The presentation from the most recent meeting last week is now posted online here as well.
Reminder: Any non-staff members who would like to come to the building to pick up materials, switch out a device, etc., must have an appointment in order to come into the building. Please email Ms. Johnson (email@example.com) or call (202-282-0106) to set up an appointment if you need to come into the building for any reason. Thanks!
Reminder: DC is publishing COVID data specific to DCPS and it can be found here: https://coronavirus.dc.gov/node/1506966. With both staff and students back in school buildings, please visit dcpsreopenstrong.com/health/response/ to learn more about DCPS' COVID-19 Response Protocol, including testing available for students and staff.
Arrival and Dismissal Procedures in Term 4
Below is information about arrival and dismissal procedures in Term 4. We may adjust this plan if we see that we cannot maintain appropriate social distancing during arrival and dismissal. Any adjustments to the information below will be shared via Blooms. One important note is that some of our arrival and dismissal times coincide with the arrival and dismissal of Sidwell Friends, across the street. Please remember to be good neighbors and not use their side of the street for parking or drop off during our arrival or dismissal. For the safety of all, please make sure that you are not attempting 3-point turns on 37th Street or pulling into the Hearst drive way to turn around. Thanks!
Morning Arrival - All arrivals will occur at the main entrance of the school facing 37th Street. Arrivals are staggered according to the schedule below:
- 8:15-8:30am – K CARE+, 1st CARE+
- 8:30-8:45am – PK CARE, K IPL, 3rd IPL, 5th IPL, 2nd-5th AM CARE
- 8:45-9:00am – 2nd IPL, 4th IPL, CES, 2nd-5th CARE
Morning Dismissal – All morning dismissals will occur at the main entrance of the school facing 37th Street. Each group will have a specific dismissal location that will be marked with a sign. Please wait in these areas for your children. Dismissals are staggered according to the schedule below:
- 11:30-11:45 – K CARE+, 1st CARE+, 3rd Grade IPL, 5th Grade IPL
- 11:45-12:00 – 2nd Grade IPL, 4th Grade IPL
- 12:00-12:15 – PK CARE, 2nd-5th CARE (Wednesdays only)
Afternoon Arrival - All afternoon arrivals will occur at the main entrance of the school facing 37th Street. Dismissals are staggered according to the schedule below:
- 12:15-12:30 - K CARE+, 1st CARE+
- 12:30-12:45 – 3rd Grade IPL, 5th Grade IPL
- 12:45-1:00 – 2nd Grade IPL, 4th Grade IPL
Afternoon Dismissal - All afternoon dismissals will occur at the main entrance of the school facing 37th Street. Each group will have a specific dismissal location that will be marked with a sign. Please wait in these areas for your children. Dismissals are staggered according to the schedule below:
- 3:15-3:30 – CES
- 3:15-3:30 - 2nd-5th CARE
- 3:30-3:45 – PK CARE, K IPL, K CARE+, 1st CARE+
- 3:30-3:45 - 3rd IPL, 5th IPL
- 3:45-4:00 – 2nd IPL, 4th IPL
Breakfast and Lunch for In Person Students
Grab and go breakfast is available near the security desk for students when they arrive in the morning. Students can take this on their way to class and will eat in the classroom.
Students who are eating school lunch and at school for the whole day should inform their teachers when they arrive if they would like lunch each day. Lunch will be brought to the classroom for any students who do not have home lunch and students will eat in the classroom.
Students who are in the AM only sessions can take a grab and go lunch from the table near the security desk as they dismiss in the morning.
Students who are in the PM only cohort can get school lunch once they arrive. However, so that we can prepare an appropriate number of lunches, families of kids in the PM only cohort must notify the school by 10am if those kids will be needing a school lunch when they arrive at school. Please do this by emailing firstname.lastname@example.org and in the email provide your child’s name, grade, and classroom/teacher.
Reminder: Updated Medical Documentation Required to Return to Learning in the Building in Term 4
Help your kids #StayOnTrack and ready for school-entry with on-time vaccinations.
Hearst has a current immunization compliance rate of 90% as of 3-14-2020. Remember to send your child's updated medical documentation (Universal health certificates, Medication authorization forms, immunization records) to email@example.com. Make appointments with your health care providers and provide the proper documentation before the start of in-person school (see here for a list of required immunizations). Immunizations must be up to date to take an in-person seat or CARES seats. Immunization sites across the city are posted here.
Reminder: Information for Families with Students Returning In Person in Term 4
We are excited for Term 4 and to welcome back our students who are participating in in-person learning.Please take time to review the In-Person Learning family guide for resources to help you prepare for the first day back to the classroom. It includes important forms that parents or guardians need to sign:
- Family-School Agreement
- Daily Health Screening Tracker
- COVID-19 Testing Consent Forms (symptomatic and asymptomatic)
These documents will be available for pick up at the school starting on Monday, March 29.We will also send home these documents with students on their first day of school and ask that you return them as soon as possible. If you'd like to print, sign, and send them in with your students on their first day, we welcome that as well.
As you know, school will look a little different this year. There may be instances where class is cancelled for the day due to staff availability, quarantines, or building operations. In those instances, we will notify you via Bloomz as soon as possible about the closure and how instruction will shift for the period of the closure.
Reminder: Supporting Students' Social Emotional and Mental Health
Greetings Hearst Community,
I hope that you are all doing well! The mental health team is excited to announce a series of virtual social, emotional support groups that we will be offering to students beginning on March 16, 2021. Each session will be conducted by myself, Ms. Brown, the school social worker and by our school psychologist, Ms. Dewerd. Groups will occur weekly via MS Teams and will be designed to target student's skills and needs by pairing grade levels. During these groups, we will be teaching students about self regulation, particularly mindfulness and the benefits of incorporating these practices into their daily routine. We will also utilize these sessions to teach useful executive functioning skills. Each session will occur during non- instruction periods, so that everyone who wants to, can attend. Sessions will also be recorded, to increase accessibility. By giving your child permission to participate, you are also consenting to the recording. If you or your child do not wish to be recorded, please feel free to disable your camera function. The good thing is, students will not have to participate interactively to benefit from each session!
The schedule for the groups by grade level is included below as well as the links to join.
Kindergarten-1st grade (pre-k is free to join!) Tuesdays 11:45am-12:30pm Click here to join the meeting
2nd-3rd grade- Tuesdays 3:45pm-4:30pm Click here to join the meeting
4th-5th grade Thursdays 3:45pm- 4:30pm Click here to join the meeting
Again, groups will start next Tuesday, March 16th. Please only join the session that corresponds to your child's grade level. Students will not need to bring any materials but are free to have pencil and paper to take notes if they like.
There is a lot happening in our world right now that is beyond our control and many of us are facing unexpected challenges! We are looking forward to connecting with the students in our community and assisting with building social, emotional skills that that can support overall wellbeing!
Mental Health Team of Hearst ES
Reminder: Order Your Hearst Yearbook for the 20-21 School Year
Yearbooks are on sale for pre-order! The early bird special is $22 until the end of March. In April and on each book is $25. Please see the attached flyer for directions to order your yearbook! The yearbooks will arrive near the end of the school year. This year, there is an option to ship the book directly to your home. Otherwise, it will ship to the school and we will find a way to do a safe and secure pickup.
The Hearst yearbook contains portraits of each homeroom class and some candid photos from the year. Thanks to the creativity of our families we've been able to collect a ton of photos for the book! Don't forget to attend school portrait day on Wednesday March 24th with Freed, to have your child's photo taken for the yearbook.
Every year we sell out of yearbooks; don't let it happen to you. Reserve your copy today!
News and Announcements from DCPS
New COVID Quarantine Protocols for Staff and Students Starting Term 4 and Travel Guidance for Spring Break
Staff and students who travel to high-risk states (list available here) may only return in-person to school after:
• Self-monitoring and limiting daily activities—including not attending school – for 10 days, OR
• Self-monitoring and limiting daily activities – including not attending school – until tested for COVID-19 (within three to five days after return from travel) and receiving a negative result.
To be more specific:
- If your child returned to DC on Wednesday, April 14, tested on Saturday, April 17, and received negative results on 4/17 or 4/18, your child can attend in person on Monday, April 19
- If your child returned to DC on Thursday, April 15, tested on Sunday, April 18, and received negative results on 4/18 or 4/19, your child can attend in person on Monday, April 19
- If your child returned to DC on Sunday, April 18, they could be tested as early as Wednesday, April 21, and with negative results they could return to in person learning on Thursday, April 22
Individuals may also return immediately after travel if the following are true:
• They do not have any symptoms consistent with COVID-19 AND they have tested positive for COVID-19 and completed their isolation period within the last 90 days, OR
• They are fully vaccinated against COVID-19. (two weeks/14 days after receiving the Johnson & Johnson vaccine or the second dose of the Pfizer or Moderna vaccine).
For Hearst Specifically:
- If an in person child needs to move to virtual while quarantining after travel, the child will move to the virtual teaching time frame being offered at the grade level. In 2nd-5th grades in particular, this time may be different than the child's regular lesson time frame. For example when in person, the child may be in AM sessions but when virtual, the child will move to the PM virtual/simulcast session. Please reach out to your child's teacher with any questions.
Students/Parents: Provide the status of your DCPS tech device by April 30: DC Public Schools
Update Regarding Spring 2021 Summative Assessments
First Annual DCPS Family Advocacy and Leadership Summit
Announcing the First Annual DCPS Family Advocacy and Leadership Summit!
Join us on Saturday May 1st!
Do you want to get more involved in your child's education, school or in DCPS but don't know where to start? Join DCPS and our community partners on Saturday, May 1st for the first ever DCPS Family Advocacy and Leadership Summit! The Summit is a free virtual event for families to learn about pathways to advocacy and leadership while connecting with community organizations and each other! Learn more and RSVP at DCPSFamilySummit.com!
See what we have planned for the day!
Hear from DCPS Family Engagement and listen to a panel of DCPS families about their experience as advocates and leaders
Families and Teachers as Partners: Advocating for your Child in the Classroom
Families will learn and walk away with strategies to build a relationship with their child's teacher and to support positive and proactive communication and interactions that support overall student success in both a virtual and in person setting.
Building Together: School Level Advocacy
Families will learn about pathways to leadership within their school community and how to work effectively with other families to build a supportive school community in service of overall student success.
Beloved Community: District Level Advocacy and Engagement
Families will learn about various pathways in and outside of DCPS to become active in the education advocacy and connect with families across difference to find common goals and solutions that are fair and equitable.
Important Announcement About Next School Year
In the fall, all DCPS teachers will be back in schools teaching in their classrooms and all school-based staff will return to in-person work. We will continue to implement a system of layered protections to ensure we are able to safely offer in-person programming and all of the district’s facility space will be fully maximized.
While there are things that are still unknown, such as any adjustments to health guidelines and how to best leverage virtual learning, we have a long runway to thoughtfully plan for next school year.
We will use this time to chart a path forward to safely welcome all students and staff back to school; to create supportive learning environments where all students are able to thrive academically and socially; and to listen and engage with families around the questions they have about next year.
We cannot wait to have all students back in the classroom learning and thriving. As we work to have a strong finish this school year, our main priority is planning for a successful summer where we address learning acceleration needs brought on by the pandemic and ensure our schools have the resources they need for a strong recovery.
Reminder: Join DCPS for Family Cornerstones Live!: Family Activity Virtual Events
Join DCPS Family Engagement for their newest Family Engagement Program:
DCPS Family Cornerstones Live!
We are happy to announce that we will be hosting Family Cornerstone Parent University workshops! Fun and learning for the whole family.
Family Cornerstones Live are hosted on Thursdays at 5:30pm
Join Urban Adventure Squad's virtual event as they focus on Encouraging Community Involvement RSVP HERE
Join Urban Adventure Squad's virtual event as they focus on Celebrating Being Washingtonian RSVP HERE
What are Family Cornerstones?
Discover activities to try as a family on our Family Cornerstones page!
All DCPS Families can and are supporting their child's education in many unique ways. Family Cornerstones provide a roadmap for families from Pre-K to Graduation that highlights a few key shared learning experiences. These key experiences are essential to the partnership between DCPS schools and families.