Sharp Scanning!

Friendly-Neighborhood Instructional Technician announcing an exciting new network feature!!

Your fantastic department of technology has moved forward in completing our part to enable network scanning via our Sharp copier systems! The instructions for doing this can be found below!

DISCLAIMER: In a couple select areas the display panel and buttons may look a little different, but, these precise instructions apply for over 90% of our users and copy machines. We can help anyone if there is confusion in the few specific instances but it should still also be extremely similar, anyway...

I'm going to be very granular in instruction to try to help avoid common errors. That's the only reason there are 12 steps, it is NOT a difficult process, I just don't want to miss any little part. Please feel free to give feedback by contacting HelpDesk@HudsonISD.org! Thanks!


Step 1) Login (from what I understand this uses a copier code that each user has individual access to...)	Step 2) Ensure that your code is correctly input and select "OK"; the "OK" selection will become available once there are enough characters input	Step 3) Home; once you are logged in, press the Home button to the right of the touch display

Step 1)

Step 2)

Ensure that your code is correctly input and select "OK"; the "OK" selection will become available once there are enough characters input

Step 3)

Home; once you are logged in, press the Home button to the right of the touch display


Step 4) Select "E-Mail"; this is the option that allows you to send your scan to yourself (or anyone within our Gmail system)	Step 5) Select "Global Address Search" (near the top-right corner)...	Step 6) Ensure your search parameter is correct; small detail, but, if you try to search by name when "Name" is not selected, you will not find your recipient--likewise, if you need to search by address, instead, the appropriate option for address must be selected...

Step 4)

Select "E-Mail"; this is the option that allows you to send your scan to yourself (or anyone within our Gmail system)

Step 5)

Select "Global Address Search" (near the top-right corner)...

Step 6)

Ensure your search parameter is correct; small detail, but, if you try to search by name when "Name" is not selected, you will not find your recipient--likewise, if you need to search by address, instead, the appropriate option for address must be selected...


Step 7) Pull the sliding keyboard tray from underneath the touch display	Step 8) Enter your search term and press "Start Search" (If the keyboard appears not to type anything, ensure the cursor is in the search field; I want to send this scan to our awesome Library Resource Media Specialist, Mrs. Bufkin...)	Step 9) (In my example, I typed in the first 3 letters of my target name, "ren", and it returned 2 results) Select the appropriate recipient...

Step 7)

Pull the sliding keyboard tray from underneath the touch display

Step 8)

Enter your search term and press "Start Search"

(If the keyboard appears not to type anything, ensure the cursor is in the search field; I want to send this scan to our awesome Library Resource Media Specialist, Mrs. Bufkin...)

Step 9)

(In my example, I typed in the first 3 letters of my target name, "ren", and it returned 2 results) Select the appropriate recipient...


Step 10) Ensure that the proper recipient is selected with the check mark (DOUBLE-CHECK: If you haven't ensured that you put your item to scan in the tray/scanbed, do so now or you will scan nothing/blank... but, at least it won't waste paper...) :)	Step 11) Click "Start" in the bottom-right corner	Step 12) Check Gmail; if you receive the e-mail, then you have successfully scanned over the network! Don't forget, it is the recipient that will get the e-mail. If you are not the recipient, ensure that your intended recipient receives the e-mail. (More details below...)

Step 10)

Ensure that the proper recipient is selected with the check mark

(DOUBLE-CHECK: If you haven't ensured that you put your item to scan in the tray/scanbed, do so now or you will scan nothing/blank... but, at least it won't waste paper...) :)

Step 11)

Click "Start" in the bottom-right corner

Step 12)

Check Gmail; if you receive the e-mail, then you have successfully scanned over the network!

Don't forget, it is the recipient that will get the e-mail. If you are not the recipient, ensure that your intended recipient receives the e-mail.

(More details below...)

Hooray!

We hope this brings productivity and more ease into your daily routine and work processes!

As the image in Step 12 shows, the default file type for the scan is PDF and the subject line of the e-mail will show as a scanned image from the Sharp copier model. This file format will not necessarily work for your "end-game" needs. If you need help with file conversion, file management (knowing how to set-up a folder for scans or organize where this will save after being downloaded, etc), installing Adobe (a PDF reader, which is available in the Software Center), or anything else, please put in a ticket to HelpDesk@HudsonISD.org or refer to one of our other currently existing resources. Thanks!!

Accessibility

Sharp Scanning!

How-to scan to your computer from network copiers

Sharp Scanning!

How-to scan to your computer from network copiers

Friendly-Neighborhood Instructional Technician announcing an exciting new network feature!!

How-To:

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Hooray!

Hudson Infotech & Virtual Enterprise