Workflow Folders

in Google Docs

The Student Will:

Log into their Google Account from the Seminole homepage.


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Create a folder with a very specific name assigned by their teacher. An example of this: Last name, 1st Initial, Subject,Period
Share folder with teacher with edit rights. Be sure that the student unchecks "notify."


Students will click on the folder that they have created for their class then click on "create" to start a doc. All things in this folder will automatically be shared with the teacher. Once a folder is shared, the individual documents do not have to be shared as they take on the same permissions as the folder.


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The Teacher Will:

Create folders for each of their classes with specific names: ex. 2nd 2013/2014
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Go to "shared with me" in your drive. You will see all of the folders that your students have shared with you. They are grouped by time, so all of your periods will be together. Holding the shift key, highlight student names for a particular period. You will see a menu bar pop up along the top of the page. Click on the folder icon then select the destination folder.


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Teacher "View Only" Folder

You may also want a folder in each of your class period folders that you can use to give students access to a variety of curriculum materials. The "share" permission will be set to view only.


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You can share this folder by url or by domain addresses. Sharing with students through a domain address ensures that the folder will show up for them in their drive under "shared with me."


Using a form to collect the domain addresses will save time. The students MUST type in their domain address in this form: schoolusername@seminole.k12.tx.us


Teacher's view while creating a form.


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Form will look something like this to students.


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After students complete the form, the teacher can then go to the response spreadsheet, copy column of student addresses, then paste those into the "share by email" box.


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These steps can be repeated for each class period or subject area.


Video Tutorial

This video by Amy Mayer was the catalyst for this handout and training. Thank you Amy!


Managing Your Classroom Through Google Drive