Export Office 365 Mailbox to PST
How to Export Office 365 Mailbox to PST
How to export Office 365 mailbox to PST
Office 365 is a subscription-based service that allows users to add Skype for business, Exchange Server, SharePoint, and many other software as a service in their subscription. It is the best utility to increase productivity in the organization. But every coin has two sides, and Office 365 also has its demerits, which arise the need to export Office 365 mailbox to PST.
Reasons which arise the need to Export Office 365 mailboxes to PST:
- Office 365 is a web-based version of Microsoft’s Office suite. Hence, users cannot access it offline. For this, users can backup Office 365 mailboxes to PST format as Outlook allows users can preview PST files’ data offline.
- We all know Office 365 stores data on the cloud, which means it is universally accessible and has the risk of unauthorized access and data breaching.
- Users only know Office 365 stores data on the cloud, but where? And what if it gets unintentionally deleted where you will find it to retrieve.
- In case any employee leaves the organization, and the organization wants to remove his/her access from Office 365 to free up resources reserved by that user.
After knowing the reasons, now the question arises how to export Office 365 mailbox to PST?
Ways to Export mailboxes from Office 365 to PST
Office 365 and Outlook are the product of Microsoft. And Microsoft provides an inbuilt utility to export mailboxes from Office 365 to PST named e-Discovery. But this utility doesn’t fulfill the desire as it has several limitations. To check the drawbacks and complete process of the e-Discovery method click here.
Export Office 365 mailbox using a third-party tool
Using a third-party tool to export Office 365 mailbox to PST format provides lots of ease to users as you have to do a few clicks and the rest of the work software does by itself. There are many vendors in the market, but not everyone is a master. Here we’ll describe Exchange Recovery Manager by Shoviv Software, recommended by professionals and data migration engineers.
Shoviv Exchange Recovery Manager:
This software is an efficient and reliable utility to export Office 365 mailboxes to PST format. It provides many helpful features to make the exportation process easy and hassle-free for everyone. The best thing about this software is its GUI is easy to use. Even a non-technocrat can use this software without any assistance and glitches.
Below is the step by step process to export Office 365 mailbox to PST; using Shoviv Exchange Recovery Manager:
Step by step process to export Office 365 mailbox to PST:
- Install and launch Shoviv Exchange Recovery Manager.
- Click on the Addsource button on the ribbon bar and choose Office 365 mailboxes option.
- Provide the Office 365 credentials and click on the Next button.
- An add source dialog get opens, select the mailbox you want to export. Click on the Finish button.
- Now select the mailbox/Office 365 profile from the left pane and then click on the Outlook PST option from the ribbon bar.
- Export item into PST wizard gets open, check/uncheck subfolders as per need, one can also do custom folder selection. Now click on the Next button.
- Export items to PST format wizard get opens; browse the target folder to save the resultant PST file. One can also set a password and split the PST file. After that, click on the Next button.
- A filter wizard will open now; one can process the items according to message class and item date basis.
· Click on the Advance option to use the Email translation and Folder mapping feature.
· Once you done with the advance option, click Ok and then click the Next button.
9. Now the software will start export Office 365 mailbox to PST file and provides a live log report.
10. Once the process gets completed, click on the Finish button.
Wrapping Up:
Shoviv Exchange Recovery Manager is a picture-perfect solution to export mailboxes from Office 365 to PST file. This software eliminates the limitations and tediousness of the manual method. Users are recommended to use the professional software for hassle-free exportation.