2023-2024 Hathaway Quick Guide
Documents, Links, and More for the 2023-2024 School Year
Assessment Calendars
Important Documents
Substitute Plans/Protocols
Here is a Template for Substitute Plans that you can use and the directions on how to Upload Sub Plans to Frontline/Aesop as a PDF. If you have your own template that you would like to utilize that is fine as long as it has all of the information needed.
Forms
Hathaway Notification Form (Can be found on the Hathaway Webpage under For Parents)
Abound Information
Outdoor Area and Room Sign Ups
Instructional Systems Coach
Instructional Systems Coach Presentation
Protocol for Chromebook Damages and Loaners
Deactivating STAR Assessment Protocol
Protocol for New Free or Paid Programs/Equipment
Small Group Differentiation Slideshow
Tips for Common Chromebook Issues:
Here are a few common problems you may find on the student chromebook.
You may share this with students & families. (Also on the website)
Special Education
Speech Information
OT Information
Multi Tiered Systems of Support
MTSS Materials
Target Team Protocol Record Form - Behavior and Academic
Decision Making Criteria
Office Discipline Referral Form
Documenting Minor Behaviors in Aspen
Viewing Conduct Incidents in Aspen
Major Referrals->Complete Office Referral->Student Support Staff or Principal (if Student Support Staff, then they will submit to Principal by end of school day).
Safety Care Message
Safety Care is in full swing again this year! We are currently recertifying staff who underwent initial training last year and are enjoying certifying new staff members. At this time, all CPI certifications are expired and can no longer be used. It has been a wonderful experience transitioning to Safety Care and we look forward to seeing the continued positive impacts of this new program.
Safety Care is an approach to assist escalated students and students experiencing crisis situations. One major difference between Safety Care and CPI is how the program directly teaches staff strategies to aid in de-escalation in addition to the physical management techniques. Safety Care is a curriculum that truly focuses on being proactive rather than reactive.
This link will lead you to a short video further explaining the Safety Care program. Click here!
At Hathaway, we have several Safety Care teams that respond to crisis situations. You may be wondering when it is time to call for support. If you find yourself in one of the following situations, it would be time to call the office to receive Safety Care support.
You have tried all the skills in your tool box to de-escalate a student and they are becoming further agitated and are further escalating (verbally or physically)
You feel as if the student has escalated to an unsafe level and you are concerned about that student's safety or the safety of others.
A student becomes physically aggressive to adults or other students
A student elopes
As we fully transition to this new system, there are a few important things to remember.
PSD will not be using CPI techniques and methods.
If you are not trained in Safety Care, you are not permitted to try any of the procedures.
Partially trained staff should not attempt using Safety Care until you have finished the full training.
When in crisis situations, the responding Safety Care team will begin to take the lead of the situation using approved protocol.
Safety Care team leader will communicate with the classroom teacher to collaborate on who will be contacting parents/guardians.
If you have any questions or would like to learn more about Safety Care, please feel free to contact me.
Best,
Victoria Travis
Laminator Directions
1. Prior to use, view these Instructions.
2. Secure the key for the machine from the main office.
3. Upon completion of lamination return the key to the main office.
4. If the machine needs attention, please share this with the main office staff.
Golden Apple Awards
- Golden Apples are for recognizing students for doing what is expected.
- The GA form will be shared with teachers on Thursday mornings. Please submit your student selection by Thursday at 2PM, so we can get ready for our Friday announcements.
- Golden Apple Weekly Winners will come to the office to receive their necklace and certificate.
Community Gatherings
Celebrations and Games
- Trivia Days-Winning Class and teacher receive a prize!
- Student and Staff Birthdays- Announced in the morning and a recognition will be in the teacher's mailbox to deliver to the student.
- Throughout the year we will host school wide BINGO games. Dabbers are in the office, if a classroom needs one. Winning classrooms earn a small prize for students and the teacher.
Recess Rules
School Improvement Plan
Nursing Protocols
- Nurse Krissy teachers Health on Wednesdays for grades 2 and K
- Please call the Nurse's office before sending a student down.
- In some cases, Nurse Krissy may come to the classroom to assess the student.
- Any health information shared from a family should be forwarded to the nurse.
Drills
Fire drills:
Classroom teachers please make sure substitutes and UA teachers have access to your class rosters. If you have a walkie talkie, then please make sure that it is charged and that there are directions for substitutes and UA teachers on what they are to do in the event that they are covering your class during a fire drill.
Lock Down Drills & Evacuation Drill:
Lock Down Drills: Students and staff should quietly sit in an area of the classroom away from windows. This will most likely be the classroom closet area.
Evacuation Drills: Classes will exit the building and line up at the bottom of the field. Checkers will need to check in with everyone on their list.
Shelter in Place
Shelter in Place Drills: Students and staff can go about their daily routines in the classroom until it is announced that the drill is over. No students or teachers should leave the classroom during this time.
Food and Nutrition Information for Families
To keep everyone safe, we are asking that all snacks and lunches be peanut and nut free.
Students can only eat the food that they pack from home or what they order from Chartwells. No outside food can be brought in for students for sharing or special events, but families can bring in non food items to celebrate if they so wish.
If we are serving food at school, then we will must notify the main office and the families.
Release of Information
Request to Complete a Checklist/Questionnaire or Speak to an Outside Provider
Student information can only be shared with the child’s parents.
For any interaction outside the parents, a release is needed. Check with school counselor first before requesting a release of information. Release of Information
Releases are valid for one calendar year.
Teacher should complete release of information (see Student Support Specialist link above)
NEVER give parents copies of rating scales or questionnaires.
Send all completed paperwork with signed release to Deana Dufficy.
10 Days to Complete/No Copies
Science of Reading: Resources
Important Dates
Important Dates
2023-2024
August 7th - K Screening, 8:00-3:00
August 28th - Orientation Day
August 29th - First Day of School for K
August 30th - First Day of School for 1-4
September 1st - No School
September 4th - Labor Day, No School
September 11th - 22nd BOY Assessment Window
September 14th - Open House, 5:30-7:00 PM
September 14th - Ice Cream Social
September 22nd - Data Sheets Due
September 25th - Yom Kippur, No School
September 27th - RtI Tiering
October 9th - Columbus Day/Indigenous Peoples’ Day (No School)
October 10th - Staff Professional Development Day (No School for Students)
November 2nd - Vaccine Clinic, 4:00-7:00 PM
November 13th - Veterans’ Day Observance (No School)
November 14th - Report Cards Open
November 22nd- 25th – Thanksgiving Recess (No School)
November 30th - End of Trimester One
December 7th - Grades & IEP Progress Reports Due
December 8th - Family Portal Open
December 22nd - 31st – Holiday Recess (No School)
January 8th - 19th - MOY Assessment Window
January 12th - Staff Professional Development Day (No School for Students)
January 19th - Data Sheets Due
January 15th – Martin Luther King Day (No School)
January 24th - RtI Tiering
February 19th-23rd– Winter Recess (No School)
February 27th - Report Cards Open
March 12th - End of Trimester 2
March 19th - Grades & IEP Progress Reports Due
March 20th - Family Portal Open
March 29th– Good Friday (No school)
April 15th-19th– Spring Recess (No School)
April 23rd– Presidential Primary/Staff PD Day (No School for Students)
May 20th - 31st - EOY Assessment Window
May 27th – Memorial Day (No School)
June 3rd - Data Sheets Due
June 14th - Last Day of School
Howard Hathaway Elementary School
Email: littlel@portsmouthschoolsri.org
Website: https://www.portsmouthschoolsri.org/Domain/10
Location: 53 Tallman Avenue, Portsmouth, RI, USA
Phone: (401)683-0500
Facebook: https://www.facebook.com/hathaway.principal/
Twitter: @HathawaySchool