Google Hangouts Meet

WHPS Tech Tips

Google Hangouts Meet Overview

Here are some tips on using Meet to manage your video meetings.

Big picture

Level 1: Start and join video meetings

Learn these basics to get started with Hangouts Meet.

1.1 Start a video meeting: Learn the different ways to start a video meeting, such as from a Calendar invite, a web browser, or your phone.

1.2 Join a video meeting: Learn the different ways to join a video meeting, such as from a Calendar invite, meeting link, or conference room.

1.3 Add people to a meeting: Learn the different ways to add people to a video meeting, such as from a Calendar invite, Meet, or a phone.

Level 2: Collaborate in video meetings

Now that you know the basics, learn how to improve the way you collaborate with your team in Meet.

2.1 Customize video meetings

2.2 Share resources in a video meeting
2.3 Broadcast video meetings to a larger group

Schedule a video meeting from Calendar.

Big picture

Optional: Join a meeting while on the go using your mobile phone

  1. Open the Meet Android or iOS app.
  2. Swipe up from the bottom to see your scheduled meetings.
  3. Select a meeting and tap Join.

If you don’t have wifi, you can call in to the meeting from a phone:

  1. Open the Calendar event or meeting invite.
  2. Choose an option:

  • Tap the phone number. The PIN is automatically entered.
  • Manually enter the phone number followed by the PIN and #.

Hangouts Meet accessibility

Users with disabilities can participate in Hangouts Meet video meetings using accessibility features in Meet, Chrome Browser, and Google meeting room hardware.

Accessibility features:

  • Live captions—Display captions of the person speaking so that participants who are deaf or hard-of-hearing can follow what’s said in video meetings. If you record a video meeting, captions are not recorded and don't appear when you play the recording.
    See: Use captions in a video meeting
  • Screen readers and magnifiers—Blind and low-vision users can use the built-in screen reader, full-page zoom, high-contrast color, and accessibility extensions in Chrome Browser.
    See: Google accessibility products and features
  • Keyboard shortcuts—Users can control the camera and microphone and open accessibility features using the keyboard.
    See: Keyboard shortcuts
  • Google meeting room hardware—Hard-of-hearing and low-vision users can use spoken feedback and live captions on Hangouts meet hardware and Chromebox and Chromebase for meetings.
    See: Google meeting room hardware accessibility

March 19, 2020 Software Updates:

To improve the remote learning experience for teachers and students using Hangouts Meet, Google has made several improvements:
  • Only meeting creators and calendar owners can mute or remove other participants in a meeting
  • Meeting participants will not be able to re-join nicknamed meetings once the final participant has left

Why it’s important?

We hope these added controls and improvements will enhance Hangouts Meet for our Education users.

Additional details

Improved meeting control features: 'mute' and 'remove' For our Education customers, only the meeting creator, Calendar event owner, or person who creates a meeting on an in-room hardware device will be allowed to mute or remove other participants in a meeting. This ensures a teacher, as a meeting creator or Calendar event owner, can't be removed or muted by students participating in the event.

Improved teacher controls for nicknamed meetings Participants will not be able to re-join a meeting after the final participant has left if:
  • The meeting was created using a short link like
  • The meeting was created at by entering a meeting nickname in the "Join or start a meeting” field
  • The meeting was created in the Meet app by entering a nickname in the “Meeting code” field

This means if the teacher is the last person to leave these types of meetings, students cannot join later without the teacher.