Federal Program Director News

See below to access important information from ESC 18!

April 2023

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In preparation for completing the 23-24 ESSA Application- See below reminders from TEA!

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22-23 ESSA Grant Application Carryover & Reallocation- Complete Amendment by June 2nd

Final amounts for programs in the 2022-2023 ESSA Consolidated Federal Grant Application are now available on the Entitlements page.

Grantees must start an amendment to the 2022-2023 ESSA Consolidated Federal Grant Application in eGrants to budget their final amounts and 2021-2022 carryover amounts. Once an amendment has been initiated, any final amounts and 2021-2022 carryover will appear on the BS6001 – Program Budget Summary and Support schedule in eGrants. Grantees will complete the program and budget schedules as appropriate, then certify and submit the amendment.

The deadline to submit amendments is 5:00 p.m. Central Time, June 2, 2023.

22-23 ESSA Amendment: Title I Carryover Guidance if your LEA receives more than 500,000 in Title I

A local educational agency (LEA) that received a Title I allocation that exceeded $500,000 and, as required, reserved 1 percent of its allocation for parent and family engagement, but did not obligate all of this amount by September 30 must use a portion of its Title I carryover funds equal to the unobligated amount for parent and family engagement in addition to its current year’s reservation for this purpose provided that the LEA only reserved 1 percent of its allocation. (If an LEA reserved more than 1 percent for parent and family engagement and already obligated an amount equal to 1 percent, then it need not use any of its carryover funds for this purpose.)

Title IV FAQ Updates

A new Title IV FAQ won't be released until June, but here are some updates that could affect your LEA's Title IV Usage of Funds:

Q1. May the LEA use Title IV, Part A funds to purchase vaping sensors for the campus restrooms?

A1. Yes. Districts may utilize Title IV, Part A funds for vape detectors, vape prevention tools, vape education programs, and related staff development under:

  • ESSA, Section 4108. - "Activities to Support Safe and Healthy Students –
  • ESSA, Section 4108(5)(A) "…drug and violence prevention activities that programs that are evidence-based -
  • ESSA, Section 4108(5)(A)(i) "programs to educate students against the use of alcohol, tobacco, marijuana, smokeless tobacco products, and electronic cigarettes."
  • ESSA, Section 4108(5)(C)(ii) “…support a healthy, active lifestyle…”
  • ESSA, Section 4108(5)(D)(vi) "high-quality training for school personnel, including specialized instructional support personnel, related to— "…drug abuse prevention…."

Vape detectors are not required for public schools by state law. The district must ensure that local district policy does not require vaping related programs and/or devices.

Q2. May the LEA use Title IV, Part A funds to purchase cardiopulmonary resuscitation (CPR) mannequins for student training?

A2. No. This activity would not be considered supplemental as it is required in state law. Using Title IV, Part A funds for this activity would be considered supplanting Title IV, Part A funds to meet a state requirement. Student training is required in TEC §28.0023 and 19 TAC 74.38. Staff training is required in TEC §22.902.

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TEA Extended Deadline! 2022-2025 Safety Standards Formula Grant- Now due August 1st

The 2022-2025 School Safety Standards Formula Grant application has been extended to meet LEA needs. Your LEA grantee application will be due 5:00pm CST on Tuesday, August 1, 2023.

For grant details please visit TEA's grant opportunities webpage, and search for this grant by using the keywords "2022-2025 School Safety Standards Formula Grant".

For information and guidance regarding the School Safety Standards grant and other school safety related grant programs please visit here.

Marine Toys for Tots Literacy Program for Title I Schools- Must Submit Form by April 14th

The Marine Toys for Tots (TFT) Foundation Literacy Program is sharing an opportunity for Title I-funded schools. These books can be distributed directly to students or used in school libraries and classrooms.

The 2022 program was a very successful endeavor. Last year, TFT was able to deliver over 800,000 books to schools receiving Title I funds! This year TFT will distribute up to 1Million free books!

See this letter containing information regarding this program:
TFT Literacy Program Title I School Support.

If interested, complete an online Title I School Book Request Form and submit it directly to TFT by April 14th.

TEA Federal Program Compliance Division Released Statewide Trainings for May & June 2023

To register and view the dates, times, and training topics, visit the Statewide Training Series webpage. There is no cost for the training. A link to access the voiced-over presentation and handouts will be posted to the Statewide Training Series webpage after each training. Captions will be provided.

2023 Statewide Parent & Family Engagement Conference

The 2023 Statewide Parent and Family Engagement (PFE) Conference will be held in-person on October 4-6, 2023, at the American Bank Center in Corpus Christi, Texas. In preparation for the conference, the Title I, Part A Parent and Family Engagement Statewide Initiative is seeking conference session presenters.

Educator applications to present are to be submitted online: Educator Application to Present. The application deadline is April 7, 2023, at 5:00PM Central Standard Time.

For questions related to the conference and/or the call for session proposals, please contact the Title I, Part A Parent and Family Engagement Statewide Initiative at Shannon.elliott@esc16.net.

ARP ESSER III Reminders:

Addressing Learning Loss - 20% Required Set Aside

***Addressing Learning Loss Phase 1 Validations (No districts in Region 18 were selected)

***Addressing Learning Loss Phase 2 Validations (211 districts will be selected, districts selected will be notified by August 1, 2023, Met Compliance notifications will be provided by December 31, 2023)

TEA Training link: https://www.youtube.com/watch?v=je7zcm_JkGE

USDE Resources:

Upcoming ESSER Deadlines:

  • 04/2023 – TEA submits Year Three ESSER Annual Performance reporting data to USDE.
  • 09/30/2023 - End of grant period for CRRSA ESSER II.
  • 09/30/2024 - End of grant period for ARP ESSER III.

Title I, Part C Migrant Education Program (MEP) Updates

Spring Quality Control visits are being scheduled for May with the following:

  • Project Districts - LEAs with their own MEP
  • SSAs - the ESC serves as Fiscal Agent for these LEAs
  • Non-Projects - LEAs in which the ESC has identified migrant students

As the ESC, we collaborate with all the above to ensure that program guidelines are being met and that the students are receiving supplemental services as may be needed.

SAVE THE DATES FOR UPCOMING PD OPPORTUNITIES for Federal Program Directors and Designees- Provided by Region 18 Staff- Register at https://www.esc18.net/331063_2

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Grant Resources- Updated 22-23 FAQ Documents

Download this PDF to see district and campus Parent Family Engagement Requirements

Title I Principal Monthly Checklist

This document supports principals on Title I Campuses as they complete requirements throughout the school year.

Activities are listed by suggested months, but most activities are not required to be done in a specific month.

Your district’s Federal Program Director will communicate specific submissions for your district. Please use this checklist as a guide for completing requirements related to a Title I Campus.

Texas School Safety Center

Access the most recent changes in School Safety, Audit Information, and much more.

Updated TEA Career and Technical Education Website: Includes Updated IBCs, FAQs, and Slides outlining the IBC Review Process and Key Updates