Woodlawn Early Years School

September 2022 Newsletter

Message from the Principals

The start of a school year is always such an exciting time. Welcome back to all of our students and families returning to Woodlawn. Also a big welcome to all of our new students and families. We look forward to meeting you all. We would also like to welcome Trudy Smeltz (K) and Loribelle Monchamp (2) who are new teachers at Woodlawn.

It takes a lot of work to get a school ready for the start of the year. A big thank you to Ed Wolfe and his summer cleaning staff for making our school look great! Another big thank you to Melissa Thiessen and Crystal Penner in the office for the hard work they do behind the scenes making sure everything is in order. Thank you to the teachers who have been working hard getting their classrooms ready for their students.

Last year the staff at Woodlawn worked on our school beliefs. These beliefs guide us in our decision making and we worked hard to make sure they reflect our values as a school staff. We shared them with our Parent Advisory Council (PAC) and asked for their input. These are our new belief statements that will guide us as we embark on a new school year:

  1. We believe compassionate support, curiosity, and co-regulation create a school culture of caring relationships between students, families, and staff.
  2. We believe that all students belong here and their voice matters. We celebrate and value our diversity and believe that inclusion is a human right.
  3. We believe that children must be viewed as intelligent, creative and capable with gifts and abilities that surface through play and relationships with self, others, and environment.
  4. We believe the purpose of education is a pursuit of creativity, collaboration, communication, citizenship, character, critical thinking and a strong foundation in literacy and numeracy.
  5. We believe in a commitment to Truth and Reconciliation by understanding our collective history and moving towards reconciliation through mutual respect, empathy and intercultural understanding.

Karen Fraser and Tara Reimer

september 7, 2021 - early dismissal for non-bus students


On Wednesday, September 7, (the first day of school) there will be an early dismissal at 3:15 pm for all non bus students.

All bus students are asked to stay in school for the regular dismissal. Due to our large number of bus students, all teachers will be involved in helping students locate bus lines.

Parent Portal/Student Information

The HSD Parent Portal is a communications tool designed to enhance and increase parent/guardian involvement in the education of their children by providing secure online access to their child's student information. With a single username and password you can access data for each of your children attending an HSD school. The Access IDs along with setup instructions have been sent via email to all eligible parents/guardians of new students. If you are new to Woodlawn and did not receive the specified email, please contact the school office at 204-326-6110.

Please take a few minutes to review the student information and contact information for your child. It is important that the school has current address and contact information for your child in case it is necessary to reach someone during the school day. Please email or call the school if changes need to be made.

student handbook

Please take the time to read the Student Handbook. The handbook can be a valuable reference tool during the school year for many questions that students or parents have.

The student handbook is also posted on our school website at woodlawn.hsd.ca.

Balanced Day Schedule - 2022 - 2023

This is our regular daily routine for the 2022-2023 school year. Should you have any questions please do not hesitate to contact either Karen Fraser or Tara Reimer.

9:00-9:05 Homeroom Time or Religious Exercises (in designated area)

9:05-11:05 Learning Block 1

11:05-11:55 Nutritional and Activity Break

11:55-1:10 Learning Block 2

1:10-2:00 Nutritional and Activity Break

2:00-3:45 Learning Block 3

3:45 Dismissal of Students

If you are picking up your child during the school day or dropping something off (labelled with name and homeroom) for your child you must report to the office. If it is necessary to pick your child up for an appointment please do so at the office before or after break times. It is difficult for recess supervisors to find students on the playground.

Soups On

A good day starts with a good breakfast. It is vital for students' growth and development to eat healthy meals throughout the day. Providing food for your family can sometimes be difficult, especially with the increasing food prices. Soups On can graciously provide breakfasts and/or lunches for students in need. At Woodlawn, food is delivered to the child's classroom before the bell rings. If your child/ren would benefit from this program, please let their classroom teacher know or contact Courtney Gangloff (Woodlawn-Soups On liaison) at the school at 204-325-6110 or cgangloff@hsd.ca.

a message from pac

The AGM will take place on September 13 at 6:00. Parents are strongly encouraged to consider joining the PAC. The PAC works to support the school. They do this through fundraising for various projects, providing special treats for the students, staff appreciation, and providing feedback to administration. The PAC is looking for someone to fill the position of secretary. Nominations will be accepted up until the AGM on Sept. 13.

The following changes to the constitution have been brought forward and will be voted on at the AGM:

Additions to be considered and voted on at AGM:
i) ADD to Section 5: Disputes/disagreements between members are encouraged to
be addressed privately among those members involved. If unresolvable, then the
Chair would be involved.
ii) Add-PAC will apply teamwork, honesty, integrity, transparency and respect
throughout their efforts as PAC members.

If you have any questions, please contact the PAC Chairperson, Sara Richards at woodlawnelementarypac@gmail.com

picture day

Mark your Calendar for our School Picture Day on

Wednesday, October 19 and Thursday, October 20.

All students will be photographed for school service products. Proofs will be sent home for you to preview the images before you buy!

For Tips on preparing for photo day visit lifetouch.ca

Questions call Lifetouch at 1-866-457-8212 or email: guestservices@lifetouch.ca

wear the right stuff!

When your children take part in physical activity in the gym, it is very important that they be dressed properly. Students need to wear non-marking runners for Phys. Ed. Class and they must be tied tightly at all times. Due to spatial and time constraints, Woodlawn students do not change for gym activities. As long as children can move comfortably in their attire it should also be suitable for Phys. Ed. However, if your child wears long baggy pants or a skirt to school, he/she will need to bring a change of clothes for Phys. Ed. Class. This is to ensure maximum participation and safety for all students.

School safety reminders

If your child will be away from school or will be late or will not be returning to school after the nutritional and activity breaks please ensure you call the school at 204-326-6110, email woodlawn@hsd.ca or enter the attendance in your parent portal to let us know. If you know ahead of time that your child will be absent please enter the absence in the parent portal, email woodlawn@hsd.ca or call the office to let us know. When the school is not advised of an absence or late arrival, the office begins a call back procedure to parents and emergency contacts. Many of these calls can be avoided if parents call ahead to advise us of the absence.

Parking/Pick Up/Drop off

To ensure the safety of our students and due to congestion of our staff parking lots and bus loop areas, parents are not to enter those ares between 8:15 - 4:30. Also note there is no public parking available at Entrance D (Barkman Street) at any time. All parking is reserved for school staff. If you are dropping off or picking up your child please park on Henry Street or on the church parking lot across from the school. For the safety of your child we request that you escort your child across Henry Street. For students' safety, please avoid parking along Barkman Street across from the school between 8:30 - 9:00 am and 3:30 - 4:00 pm.

School arrival/leaving times

Walking students and those dropped off by parents should arrive at school after 8:30 in the morning. Teacher supervision is provided starting at 8:30. Any students arriving on the playground before 8:30 will not be supervised and responsibility for the student belongs with the parent/guardian. Students are permitted to enter the building when the 8:53 bell rings.

Students are required to leave for home by 3:45 in the afternoon. Teachers will walk their classes out at the end of the day. This will help reduce the crowding in the halls by the classroom doors and at the front office at dismissal time (3:45). Make every effort to be punctual when picking up your children. Please ensure your child is aware of pickup arrangements before coming to school. Changes to routine pick up arrangements should be written in the agenda book. If a friend or relative is picking up a child from school the parent/guardian needs to notify the school or the classroom teacher by writing a note in the agenda. If you need to phone the school regarding a change in pick up for your child at the end of the day please call before 2:45 pm.

Hot lunch and Pizza lunch

We will be offering a pizza lunch every week again this year. Our PAC will also offer weekly a hot lunch. Stay tuned for more information in the next couple of weeks.

administering medication to students at school

In the past there has been some confusion regarding the administering of medication while your child is under the care of the school. In accordance with Hanover School Policy, we feel you should be aware of the following points if your child requires the use of prescribed medication:

· All medication must be brought to school by the child’s guardian to ensure that the medication administered to your child is the correct medication. All Medications must be brought in the original pharmacy container.

· All medication administered at school will require forms completed by the parent which are available at the school office. If medication is required for more than fourteen days, an Individual Health Care Plan may be required.

· The school will not administer non-prescribed medication or over-the-counter medication. A doctor’s prescription is always required.

Even if your child is capable of taking their prescribed medication independently at school, it will still require the appropriate paperwork. The medication will be kept under lock and key. Students are not allowed to keep any type of medication in their locker, lunch kit, or backpack while on school premises.

If you have any further questions about this issue we would be happy to discuss it with you.


There are children in our school who have a severe allergy to peanuts. Exposure to even a tiny amount of this item could be potentially serious and life-threatening. We can all play a role in preventing such a dangerous and frightening situation at school. For this reason we are a "Peanut Aware" school. We do not describe the school as being "Nut Free" because we can't guarantee that students or adults have not brought nuts or traces of nuts into the building. Please help us keep all our students safe by checking the list of ingredients on items you send to school and avoid sending items that contain peanuts.

No child without

Our school is involved with the Canadian Medic Alert Foundation’s

No Child Without program. There is no cost for students who attend our school and are between the ages of 4 up to their 14th birthday to join the Medic Alert through this program. If your child has a medical condition, allergy or is required to take medication on a regular basis, then you should consider this program. A child’s MedicAlert identification can alert school staff, friends, coaches and other’s about your child’s medical condition should an emergency occur.

For further information come to the office for a brochure or go to

www.nochild without.ca. To register your child you will need a NO Child Without brochure from the school office.

If your child is already part of the No Child Without program and there has been a change to their medical condition, medications or emergency contact information, call MedicAlert at 1-866-679-3220 Ext 1 to update your child’s file.

2022 - 2023 Woodlawn Staff


KM1/KM2 - Angela Martin

KS1/KS2 - Trudy Smeltz

KR - Samuela Isenschmid Reimer

Grade 1

1S - Chris Schroeder

1D - Jason Dyck

1C - Elena Cornelson

Grade 1/2 Combined

1/2C - Amanda Cipriano

1/2JC - Jenn Cuppage

1/2P - Heather Penner

Grade 2

2LR- Loribelle Monchamp

2PR - Pat Reimer

2KF - Kristen Falk

Grade 3

3R - Kristen Reimer

3CG - Cathy Toews + Angela Gosselin

3K - Shawn Kehoe

Grade 3/4 Combined

3/4A - Jordyn Arcand

3/4B Michael Bourget

3/4D Andrea Dick

3/4M Lisa Martens

Grade 4

4F - Marlene Funk

4G Simmy Gandhi

4JK Jerilyn Koslowsky

Music and Gym - K-1 Music & Gym Aimee Kroeker

Music and Gym - 2-4 Music Jessica Heier, 2-4 Gym Jesse Adams

Guidance Counselors - Sandy Caners, Courtney Gangloff

Learning Support - Glenda Maendel, Amanda Bilevicius, Courtney Gangloff

Instructional Coach - Monica Martens

Literacy Support - April Harder, Katherine Peters

Principal - Karen Fraser

Vice Principal - Tara Reimer

Head Secretary - Melissa Thiessen

Secretary - Crystal Penner

Librarian - Sandy Loewen

Custodian - Ed Wolfe

Educational Assistants -

Yvonne Neufeld

Natalie Dyck

Esther Plett

Stephanie Nickel

Tara Ledrew

Laura Zech

Sara Falk

Rose Falk

Shana Heppner

Carol Peters

Terra-Lee Wilson

Rachel Friesen

Reetu Sethi

Melissa Walsh

Kiana Friesen

Candace Martens

Marita Rempel

Nancy Runkowsky

Bonnie Bram

Kristen Warkentin


2022 - 2023 Important Dates

Monday, September 5 - Labour Day

Tuesday, September 6 - PD/Admin Day

Tuesday, September 6 - Meet the Teacher

Wednesday, September 7 - First Day of Classes / K Interviews

Thursday, September 8 - K Interviews

Friday, September 9 - Kindergarten Staggered Entry

Monday, September 12 - Kindergarten Staggered Entry

Tuesday, September 13 - Kindergarten Staggered Entry

Wednesday, September 14 - Kindergarten Staggered Entry

Thursday, September 15 - All K Students Attend (Days 1,3,5)

Friday, September 16 - All K Students Attend (Days 2,4,6)

Friday, September 16 - Strong Connections Day 1

Monday, September 19 - Strong Connections Day 2

Friday, September 23 - Terry Fox Run

Friday, September 30 - National Day of Truth and Reconciliation - No Classes

Monday, October 10 - Thanksgiving Day - No Classes

Mon-Thur - October 17-20 -Bus Safety Week

Friday, October 21 - MTS PD Day

Wednesday, October 19 - Picture Day

Thursday - October 20 - Picture Day

Thursday - November 10 -Remembrance Day Assembly

Friday, November 11 - Remembrance Day - No Classes

Monday, November 14 - PD Day

Monday, November 21 - Picture Retake Day

Monday, November 28 - Admin Day (Report Card Writing Day)

Friday, December 2 - Reports Issued

Tuesday, December 6 - Student Led Conferences

Tuesday, December 13 - Aft/Evening Christmas Concert

Wednesday, December 21 - Last Day of School Before Christmas Break

Thursday, January 5 - First Day Back at School After Christmas Break

Friday, February 3 - PD Day- no classes

Wed-Fri, Feb 8-10 - Book Fair

Friday, Feb 17 - Winter Fun Day

Monday, February 20 - Louis Riel Day - No Classes

Friday, February 24 - HTA PD Day - No Classes

Friday, March 10 - Admin Day - No Classes

Friday, March 17 - Report Cards Issued

Mon-Fri - March 20-24 - Wacky Week

Tuesday, March 23 - Student Led Conferences

Friday, March 24 - Community Pancake Breakfast

Friday, March 24 - Last Day of School Before Spring Break

Monday, April 3 - First Day Back After Spring Break

Friday, April 7 - Good Friday- no classes

Monday, April 17 -PD Day - No Classes

Tuesday, May 9 -Aft/Eve Spring Concert - Grade 1

Thursday, May 11 - Aft/Eve Spring Concert - Grade 1/2 & 2

TBA - Volunteer Appreciation Event

Monday, May 22 - Victoria Day - No Classes

Monday, June 5 - Admin/PD Day - No Classes

Thursday, June 29 - School Picnic and Last Day of Classes

Thursday - June 29 - Report Cards released on Parent Portal

Friday - June 30 - Admin Day

Terry fox event

Woodlawn School's Terry Fox Run will take place on September 23. More information will be sent home shortly. We encourage students to bring a Toonie-for-Terry.

Student Accident insurance

Please read the attached information regarding voluntary student accident insurance.

- Student Accident Insurance Parent Letter

- Voluntary Student Accident Insurance Highlights

- Student Accident Insurance and Remote Learning


Strong Connections Program at Woodlawn For Grades 1-4

Please sign into your child's Parent Portal to see which date your grade 1-4 student will attend for Strong Connections.

(Kindergarten classes will take place as usual.)

September 16 and 19!

Strong Connections will take place once again at Woodlawn School. This program has been implemented for several years now in Hanover School Division. Strong Connections is a program designed to build the relationships between teachers and their students as well as enhance the beginning of the year assessment of each child. Strong Connections activities are designed to help us get to know our students and how they learn in order to know where to begin with instruction. This provides an opportunity for teachers to extend and

consolidate their understanding of each child through one to one interview/assessment times. This will facilitate teachers in planning for instruction that will effectively address learning needs early in the year.

What will teachers learn through Strong Connections?

Teachers working individually with their students in an atmosphere of support and

encouragement have an opportunity to collect first hand information about such things as:

· How they learn

· Their confidence as learners

· The learning strategies they possess

· Their reading, writing and mathematical skills

· Their approach to problem solving

· Their attitudes toward school and learning

· Their ability to reflect upon and set goals for their learning

How will it work?

On either September 16 or 19 , students will attend school one day out of two. With half of the students present, homeroom teachers will have the opportunity to meet one on one with each student to participate in relationship building activities and assessment which revolves around literacy and numeracy. This is an opportunity for teachers to gather information about each child’s learning that may not be evident during whole class instruction. It is also an opportunity to further develop the teacher-student relationship. While some students are with the teacher, others will be participating in a variety of stations which include music, physical education, literacy, technology, art, and character building.

During these days, there will be no regularly scheduled classes for students. Students will arrive at school in their normal manner (bus or other) for their scheduled day. Parents will be notified during the first week of school as to when their child’s scheduled Strong Connections day will be.

We look forward to using these days to provide us with a deeper understanding of each student. More information will be sent out in September including which day your child is scheduled to attend.


Notice of Approved Petitions for Woodlawn School

Petition for Religious Exercises - The Hanover School Division Board of Trustees has received a petition requesting that religious exercises be held in Woodlawn School during the 2022-2023 school year. The petitioners have specified their desire for the recitation of the Lord's Prayer and the reading of a Bible passage or story from the Bible. As the petition bears the signatures of parents/guardians representing more than 60 students in the school, the Board of Trustees of the Hanover School Division has authorized religious exercises, as specified above, to be held before the official instructional day from 9:00 a.m. to 9:05 a.m., in a designated common area of the school.

Petition for Religious Instruction - The Hanover School Division Board of Trustees has received a petition requesting that religious instruction be held in Woodlawn School during the 2022-2023 school year. The petitioners have specified their desire for the Discovery Time program offered by Child Evangelism Fellowship. As the petition bears the signatures of parents/guardians representing more than 25 students in the school, the Board of Trustees of the Hanover School Division has passed the required by-law permitting religious instruction, as specified above, to be offered by volunteers during designated half-hour per week classes.

Parents/guardians who did not sign the original petitions are eligible to join at any time by submitting a signed note to the HSD Board of Trustees (forward directly to Woodlawn School). The note must indicate the name and grade of student for whom permission to participate is being given. Only children whose parents/guardians signed the original petition, or have subsequently joined, may participate in the exercises and instruction as described above.

As a Manitoba public school division, HSD is obligated to comply with the provisions of The Public Schools Act and provincial guidelines governing the implementation of religious exercises and religious instruction. The Public Schools Act states that public schools must be non-sectarian. Religious exercises and religious instruction in public schools may only be implemented by school boards in a manner consistent with the Public Schools Act and provincial guidelines - after parent/guardian petition is presented to the school board. Such petitions require annual submission, and must be received by the HSD Board of Trustees no later than April 30 (previous to the school year for which the petition applies).

Additional information regarding the Public Schools Act, HSD policies, and provincial guidelines governing these petitions can be viewed here on the Woodlawn School website.

Nutrition Bits & Bites

Are you looking for some healthy eating tips? Check here for ideas!